t h e u n i v e rs i t y o f b r i t i s h c o l u m b i a | va n c o u v e r return completed forms to:
SIS Security, records & registration
2016 –1874 East Mall
Vancouver, BC Canada V6T 1Z1
Student InformatIon SyStem (SIS)
admInIStratIve acceSS form
SISc – Student InformatIon ServIce centre
The SISC aids faculty/staff in student-related administrative and advising duties. Some SISC functions include: registration,
emailing, awards/course/student searches, and admissions.
For more information, visit www.students.ubc.ca/facultystaff/sis.cfm.
fSc – faculty ServIce centre
The FSC allows faculty/staff to access class lists and upload grades. Instructors have access to class lists and grade entry for
sections that they teach. Administrators can access class lists and/or grades entry to all courses within their department.
Instructor access: To request FSC instructor access, please visit www.students.ubc.ca/facultystaff/fsc.cfm?page=access.
administrative access: Please complete sections A through D.
contact InformatIon & IdentIfIcatIon
UBC tel UBC email
Employee ID number (see pay stub)
Campus-Wide Login Name (not your password)
check all that apply.
I am new to this department.
I have provided my SIS Confidentiality Statement to my manager
I administer awards for my department
I do admissions for my department
I need to:
change or add to my level of access.
remove my access. (Removal of access can be requested by email as well.)
check all that apply.
I am requesting access to the following:
FSC (Faculty Service Centre) classlist administration FSC (Faculty Service Centre) grades entry
SISC (Student Information Service Centre) BBAE (Broader Based Admission)
CBM (Consolidated Billing Module) – requires that
a CBM application be filled in as well
RECREG_SISAdministrativeAccessUBC_VAN_6.2_13/05/09_MVISSER Student Information System (SIS) Administrative Access Form Page 1/2
fSc / SISc acceSS level
course level: (Check only one option)
Undergraduate (Course numbered 100 – 499) Graduate (Courses numbered 500 – 999)
All (Courses numbered 100 – 999) Other: Please specify _______________________________________
Please indicate the department codes for all of the departments to which you require access (e.g., BIOL for Biology, ENGL for English, etc.).
All groups include inquiry access to degree audit and student records in all faculties. Please indicate in the chart below
which User Group(s) you need.
update access (Important: Check only one option.)
dean Dean Grades update. Registration changes allowed beyond cut-off dates.
Add/update student min/max credits, year level, specialization and advising codes.
afac Faculty Advisor Registration changes allowed beyond cut-off dates.
Update student min/max credits, year level, specialization and advising codes.
Grad Graduate Studies Same as AFAC but for Faculty of Graduate Studies employees only.
GdeP Graduate Department Advisor Registration update until close date for graduate-level courses.
Update student specialization and advising codes and inquiry access to
additional program details.
dePt Undergrad Department Advisor Registration update until close date.
Update student specialization and advising codes.
Inquiry access (Check all that apply.)
afaQ Faculty Advisor Inquiry Inquiry access to student record in all faculties.
treQ Timetable Representative Inquiry Inquiry access for the same data as timetable representative.
lIBr Library Library employees only. Inquiry access to registration and address.
lev2 Level 2 Access Minimal inquiry to registration, program and student biographic details. No email functions.
additional access (Check all that apply.)
treP Timetable Representative Update course schedule and course catalogue only. No student information.
curl Course Outline URL Add/update course URLs shown on course schedule.
dnva Degree Audit Advanced Update/edit access to degree audit.
If other access is required, please specify:
Department Head Signature Title
Dean/Director Signature Title
for new staff applications
The SIS Confidentiality Statement has been received by the department/unit.
Internal offIce uSe only
records & registration approval in enrolment Services
Signature Title ID
Name Date Added to listserv
Student Information System (SIS) Administrative Access Form 2/2