Request for access to Oracle Financials by tse12581

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									                  Request for access to Oracle Financials
                 IMPORTANT - ALL APPLICANTS
                 • You must read and understand the guidelines overleaf before completing this form
                   (if you have printed a pdf copy from the website the guidelines are on p2)
                 • You must have a working staff PC account before you can apply for, and obtain access
                   to any Corporate Information Systems - see section 1 below.                                                                                   Form Number
                 • For further advice and a Customer Call Log Number phone Customer Services x3800.
                 • Please complete all sections that apply to you.                                                                                              IT153
         1
                 Do you currently log on to a University PC?                                                                                                    Call log number

                 YES - state your username

                 NO - apply for an account using form IT89 available from Customer Services x3800
                 or from www.staffs.ac.uk/uniservices/infoservices/documents/forms_staff/index.php
                 Return the completed form IT89 to: IT/Systems, Information Services, Octagon

         2       Full name of applicant (print name)

                 Faculty/Service



                 Location                                                                               Tel extension



                 Full University email address.                                                          Payroll number
                 (Do not put any other email address)



             3   Type of access required - Tick the type(s) of access you require.
                 Fill in Section 1 or Section 2 - note: Access restrictions may apply to certain areas of the application.

                 Section 1 - Same access as:
                 Name                                                                                                                    Username:


                 Section 2 Tick box(es)* and briefly describe the main functions that you will carry out within Oracle Financials
                 Barclaycard   * Main functions
                                   *

                 Authorising       **       Name or username of requisitioners to authorise:                      Main functions
                 Requisitions

                 Raising                    Name or username of authorisers:                                      Main functions
                 Requisitions
                                   **
                 Data Protection Act Obligation
                 The Data protection Act 1998 imposes certain obligations on users of computer databases which store personal information.
                 The University Information Systems fall into this category, and access to the data must by law, be controlled.
                 Other Systems will contain personal information in the future. Guidance for staff is available from the University’s Information Protection
                 and Security Manager, Sue Howlett Tel: 01782 294365 Email: s.l.howlett@staffs.ac.uk
                 For more information about Data Protection and your obligations visit: www.staffs.ac.uk/legal/
                 Personal Declaration
                 I understand the implications of the Data Protection Act, and agree to abide by the conditions for the use of the Information Systems and
                 any other systems which contain personal information.
                 As a user of these systems you have a personal liability under the Act to ensure that:
                           1 All possible precautions are taken to prevent unauthorised access to the data.
                           2 The information is not disclosed to any unauthorised person.
                 You must take particular care that:
                           1 Your account details and passwords are not disclosed to anyone.
                           2 Your computer is not left unattended while connected to one of the systems.
                           3 Printed information is kept in a secure place.

                 Signature..............................................................

                 Print Name(Block caps)................................................................................... Date..............................................
         4       Authorised by Director of School/Service or Business Manager - to be signed in all instances

                 Signature ............................................................................................

                 Print name.................................................................................................... Date.............................................

                 FTP Access Authorisation. Corporate Information will seek this authorisation - see notes over.

                 Signature .........................................................................................

IT153/
                 Print name.................................................................................................... Date.......................................
LE/AP/           Information presented in section 4 will be validated for accuracy.
11/07            When complete, return this form to: Finance Controller, Financial Services, Beaconside, Stafford.

                                                                                                    1
Request for access to Corporate Information Systems

Essential information for all applicants.

1. Call log number
   You must have a log number from Customer Services (x3800)
   please enter it in the Customer Call Log Number box top right of the form

2. Staff account
   You must have a working University staff domain PC account (Staff image)
   before this application can be processed.
   If you do not have one, you must apply by completing form IT89 available
   from Information Services.
   Applications for staff PC accounts must be returned to:
   IT/Systems Team, Information Services, Octagon, Beaconside.

3. Please complete all sections of the form that apply to you.
   Incomplete forms will be returned.

4. Information Services will notify you of your username and password.

5. Data Protection Act
   You MUST read and sign the Data Protection Act section of this form.
   Applications will not be processed without this.

6. Authorisation
   This form must be authorised by the appropriate person in your Faculty or Service
   - normally the Director of Faculty/Service or Business Manager.
   The authorisation signature will be verified against a list held by Information
   Services.
   FTP File Transfer Access: This must be authorised by the appropriate person in
   control of the system. Normally this authority will be obtained by Corporate
   Information.

7. Returning completed form to the address shown at the bottom of the form.




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