X003 – Children with Disabilities (IDEA) Academic Achievement XML

Document Sample
X003 – Children with Disabilities (IDEA) Academic Achievement XML Powered By Docstoc
					    U.S. DEPARTMENT OF EDUCATION

Education Data Exchange Network (EDEN)

X003 – Children with Disabilities
 (IDEA) Academic Achievement
      XML Specifications
              Version 5.0
              SY 2008-09

               July 2009
U.S. DEPARTMENT OF EDUCATION                           X003 – Children With Disabilities (IDEA)
                                                Academic Achievement XML Specifications v5.0

This technical guide was produced under U.S. Department of Education Contract No.
GS00F0049M-ED05P01299 with Perot Systems Government Services, Inc. Brandon
Scott served as the contracting officer’s representative. No official endorsement by the
U.S. Department of Education of any product, commodity, service or enterprise
mentioned in this publication is intended or should be inferred.


U.S. Department of Education
Arne Duncan
Secretary


Office of Planning, Evaluation and Policy Development
Carmel Martin
Assistant Secretary



July 2009


This technical guide is in the public domain. Authorization to reproduce it in whole or in
part is granted. While permission to reprint this publication is not necessary, the citation
should be: U.S. Department of Education, Office of Planning, Evaluation and Policy
Development, X003 - Children With Disabilities (IDEA) Academic Achievement XML
Specifications, Washington, D.C., 2009.


This technical guide is also available on the Department’s Web site at:
http://www.ed.gov/edfacts


On request, this publication is available in alternate formats, such as Braille, large print,
or computer diskette. For more information, please contact the Department’s Alternate
Format Center at (202) 260-0852 or (202) 260-0818.




 July 2009                                     i                                     SY 2008-09
U.S. DEPARTMENT OF EDUCATION                                X003 – Children With Disabilities (IDEA)
                                                     Academic Achievement XML Specifications v5.0


DOCUMENT CONTROL
DOCUMENT INFORMATION
                    X003 - Children With Disabilities (IDEA) Academic Achievement XML
Title:
                    Specifications
Revision:           Version 5.0
Issue Date:         July 2009
Security Level:     Unclassified – For Official Use Only
Filename:           X003 - Children with Disabilities (IDEA) Academic Achievement v5.0.doc

DOCUMENT HISTORY
 Version
                    Date          Summary of Change
 Number
1.0                               Version 1.0 or subsequent updates (i.e., 1.1, 1.2, etc) of this file
                                  specification is used to build files for SYs 2003-04 and 2004-05.
2.0                               Version 2.0 or subsequent updates (i.e., 2.1, 2.2, etc) of this file
                                  specification is used to build files for SY 2005-06.
3.0                               Version 3.0 or subsequent updates (i.e., 3.1, 3.2, etc) of this file
                                  specification is used to build files for SY 2006-07.
4.0                              Version 4.0 or subsequent updates (i.e., 4.1, 4.2, etc.) of this file
                                  specification is used to build files for SY 2007-08.
5.0          June 2009             To accurately describe the data, changed name of file and
State                               data group from “completed State NCLB assessment” to
Review                              “academic achievement”
Version                            Updated for SY 2008-09
                                   Added subtotal on Academic Subject (Assessment), Grade
                                    Level (Assessment), and Assessment Administered.
                                   Replaced “grand total” with “total of the education unit”
                                    throughout document.
                                   1.0 – Revised language in paragraph on information
                                    requirement in this file.
                                   1.2 and 2.0 – Updated and reorganized guidance
                                   1.2 require zeros at SEA level
5.0          July 2009             2.0 – Revised response to, “Which students are reported?”
Final                              6.0 – Added Appendix crosswalk, including subtotals.

RELEASE AUTHORIZATION
Name                              Signature / Date
Author
QA
Release Authority



 July 2009                                          ii                                      SY 2008-09
U.S. DEPARTMENT OF EDUCATION                         X003 – Children With Disabilities (IDEA)
                                              Academic Achievement XML Specifications v5.0


PREFACE
This document provides technical instructions for building files that can be submitted
through the Education Data Exchange Network (EDEN). This document is used in
coordination with the EDFacts Workbook, EDFacts Business Rules Guide and the
EDEN Submission System User Guide.

EDEN is a centralized, coordinated repository of state reported, K through 12,
educational data residing at the U.S. Department of Education. The EDEN Submission
System is an electronic system that facilitates the efficient and timely transmission of
data from SEAs to the U.S. Department of Education.




 July 2009                                   iii                                   SY 2008-09
U.S. DEPARTMENT OF EDUCATION                                             X003 – Children With Disabilities (IDEA)
                                                                  Academic Achievement XML Specifications v5.0


                                                    CONTENTS
DOCUMENT CONTROL ................................................................................................. ii
PREFACE ...................................................................................................................... iii
1.0 PURPOSE .............................................................................................................. 1
    1.1 Changes from the SY 2007-08 File Specifications .......................................... 1
    1.2 Requirements for Submitting this Data Group ................................................. 1
2.0 GUIDANCE FOR SUBMITTING THIS FILE ........................................................... 3
    2.1 Definitions ....................................................................................................... 6
3.0 FILE NAMING CONVENTION ................................................................................ 7
    3.1 XML Specification Headings ........................................................................... 7
4.0 STATE EDUCATION AGENCY METRIC OBJECTS ............................................. 9
    4.1 Category XML Object ...................................................................................... 9
    4.2 Table Type XML Object ................................................................................ 11
    4.3 Agency XML Object ...................................................................................... 13
    4.4 File Transmit XML Object .............................................................................. 14
5.0 LOCAL EDUCATION AGENCY METRIC OBJECTS ........................................... 15
    5.1 Category XML Object .................................................................................... 15
    5.2 Table Type XML Object ................................................................................ 17
    5.3 Agency XML Object ...................................................................................... 18
    5.4 File Transmit XML Object .............................................................................. 19
6.0 APPENDIX IDEA (ASSESSMENT) EDFACTS CROSSWALK ............................ 20




 July 2009                                                       iv                                                 SY 2008-09
U.S. DEPARTMENT OF EDUCATION                            X003 – Children With Disabilities (IDEA)
                                                 Academic Achievement XML Specifications v5.0



1.0 PURPOSE
This document contains instructions for building XML files to submit EDFacts Data
Group: Children with Disabilities (IDEA) Academic Achievement Table, DG447. The
definition for this data group is in the row “Table Name” in Table 4.2-1.

The data collected using this file specification are required by the Individuals with
Disabilities Education Act (IDEA), Section 618. The data will be used as responses in
Table 6, “Report of Participation and Performance of Students with Disabilities on State
Assessments.” The data are also used for monitoring the programs and activities under
IDEA. The appendix contains a crosswalk between this file and the applicable sections
of Table 6.

A separate document contains the non-XML file formats. General guidance for
constructing all file types may be found in the EDFacts Workbook.

1.1    Changes from the SY 2007-08 File Specifications

There have been changes to this file specification. These changes did result in
changes to the record layout.

     Added subtotal for Academic Subject, Grade Level, and Assessment Administered.

The guidance has been updated and other editorial changes have been made. These
changes are listed in the document history on page ii.


1.2    Requirements for Submitting this Data Group

This section contains two tables that summarize the reporting requirements. The first
table contains the reporting period, the education units included or excluded, the type of
count, and zero count reporting. The second table contains the required categories and
applicable totals.

Table 1.2-1 Children with Disabilities (IDEA) Academic Achievement, Core Reporting
Requirements
                                SEA                         LEA                     School
Reporting Period                        State-specific assessment testing window
Education units        Include SEA              Operational LEAs that      File not submitted at the
reported                                        had students with          school level
                                                disabilities (IDEA)
                                                during the assessment
                                                testing window
Education units not                             Closed, inactive, or
reported                                        future LEAs


 July 2009                                       1                                         SY 2008-09
U.S. DEPARTMENT OF EDUCATION                                 X003 – Children With Disabilities (IDEA)
                                                      Academic Achievement XML Specifications v5.0

                                     SEA                       LEA                       School
Count                       Once for each            Once for each
                            academic subject         academic subject at the
                                                     LEA where the student
                                                     took the assessment
Zero counts                 Required                 Not required

The following table indicates the valid combinations of categories and the subtotals
and/or totals needed for this file. An “X” in the column indicates that the column must be
populated when reporting that particular category. The total indicator must be either “Y”
(Yes) or “N” (No). If the record is for a detail count, specify an “N” (No). If the record is
for a subtotal or grand total, specify a “Y” (Yes).
Table 1.2–2: Children with Disabilities (IDEA) Academic Achievement Table, Required Categories,
and Applicable Totals
                            Academic
Category                                Grade Level Assessment Performance Total
             Table Name      Subject                                                        Comments
  Set                                  (Assessment) Administered   Level  Indicator
                          (Assessment)
Category IDEACMPASSTM          X           X              X         X          N      Student Count by
 Set A                                                                                Academic Subject
                                                                                      (Assessment), Grade
                                                                                      Level (Assessment),
                                                                                      Assessment Administered,
                                                                                      and Performance Level
Subtotal IDEACMPASSTM          X                                               Y      Subtotal by Academic
   1                                                                                  Subject (Assessment)
Subtotal IDEACMPASSTM          X           X              X                    Y      Subtotal by Academic
   2                                                                                  Subject (Assessment),
                                                                                      Grade Level
                                                                                      (Assessment), and
                                                                                      Assessment Administered




 July 2009                                            2                                          SY 2008-09
U.S. DEPARTMENT OF EDUCATION                              X003 – Children With Disabilities (IDEA)
                                                   Academic Achievement XML Specifications v5.0



2.0 GUIDANCE FOR SUBMITTING THIS FILE
This file specification is used to collect academic achievement results of children with
disabilities (IDEA) under ESEA, as amended.
See below for additional guidance concerning this file:

Revised! Which students should be reported?
Report children with disabilities (IDEA) who participated in the state academic
assessment, obtained a valid score, and were assigned a proficiency level. This
includes students who were in attendance for both the full academic year (FAY) and
those who were not in attendance the full academic year. The definition of children
with disabilities (IDEA) is in section 4.2 of the EDFacts Workbook. Please note that
definition in the Workbook is all inclusive. For purpose of this file, the phrase
“Individualized Family Service Plan (IFSP), or a services plan” should be removed.
Data on the academic achievement of students who are parentally-placed in private
schools are not required to be reported under IDEA.

Include students with disabilities (IDEA) who are limited English proficient, have
attended schools in the U.S. for less than 12 months and took the mathematics
assessment in this file.

Which students should be excluded?
Exclude children with disabilities (IDEA) who are parentally-placed in private schools
and served through services plans.

Exclude children with disabilities (IDEA) who did not obtain a valid score but have a
proficiency level assigned.

Exclude students with disabilities (IDEA) who are limited English proficient, have
attended schools in the U.S. for less than 12 months, and took the ELP in lieu of the
reading/language arts assessment are from this file.

Are data by science required in this file?
No, for SY 2008-09, science assessment data on the performance of children with
disabilities (IDEA) are optional in this file. However, data on the performance of children
with disabilities (IDEA) on the science assessment are required in N/X079 Academic
Achievement in the Science Assessment.1




1
 Data submitted through N/X079 will be used as responses in the Consolidated State Performance
Report (CSPR).


    July 2009                                     3                                       SY 2008-09
U.S. DEPARTMENT OF EDUCATION                         X003 – Children With Disabilities (IDEA)
                                              Academic Achievement XML Specifications v5.0

What grade levels should be reported?
Records for an LEA need only include those grade levels offered at the LEA. For
example, if the highest grade in an LEA is 6th, the records for that LEA do not need to
include grades 7th through 12th.

For reading and mathematics, records should only include the grades assessed under
ESEA, as amended; that is grades 3 through 8 and one high school grade.

If submitting data for science, records should only include the grades assessed under
ESEA, that is, one grade in each of the following grade spans:
     Grades 3 through 5
     Grades 6 through 8
     High school (that is grades 9, 10, 11 and 12)
If your state administers science assessments in more than one grade in any of these
grade spans, report the results for each of the grades in which the state administers
science assessments to meet science assessment requirements under ESEA.

Why do the permitted values include both grades 9 through 12 as well as a value
for “High School?”
The permitted values are provided so SEAs have more flexibility. For high school
grades, assessment results can be reported by specific grade levels or by using the
permitted value for high school. Data reported by specific grade levels (9, 10, 11, and
12) and high school will be used for reporting results of statewide assessments in high
school.

How are assessment of students in grade 9 reported?
ESEA, as amended, requires assessments in grades 3 through 8 and high school. In
ESEA, high school is explained as grades 10, 11, and 12. Students who took
assessments in grade 9 should be reported either under grade 9 or as high school.

To what grade levels are students assigned?
Students should be assigned to the same grade levels used for purposes of reporting
under ESEA, as amended.

What are the permitted values for assessment administered?
The permitted values are:
    REGASSWOACC – Regular assessments based on grade-level achievement
      standards without accommodations
    REGASSWACC – Regular assessments based on grade-level achievement
      standards with accommodations
    ALTASSGRADELVL – Alternate assessments based on grade-level achievement
      standards
    ALTASSMODACH – Alternate assessments based on modified achievement
      standards
    ALTASSALTACH – Alternate assessments based on alternate achievement
      standards

 July 2009                                   4                                     SY 2008-09
U.S. DEPARTMENT OF EDUCATION                         X003 – Children With Disabilities (IDEA)
                                              Academic Achievement XML Specifications v5.0

Definitions related to alternate assessments are in section 2.1 Definitions.

What performance levels should be reported?
The performance levels used must be the same as the performance levels reported to
ED in the crosswalk of state performance levels to federal proficiency. If you need to
verify what performance levels were reported to ED in the crosswalk, contact the
Partner Support Center.

States will annually provide information about the name of the assessment, the name
and number of performance levels, and the level of proficiency by assessment
administered through EMAPS.

Your state performance levels for the regular assessment should be the same for all
students. However, if your state does not have the same levels for every type of
assessment, then the levels used for N/X075, N/X078 and N/X079 will be different than
the levels used in this file for SY 2008-09.

Level 1 must be the lowest level of performance. Use the other numbers (i.e., 2, 3, 4, 5,
and 6) sequentially. For example, if a state has 4 performance levels, the state will use
numbers 1, 2, 3, and 4. Number 1 will be the lowest level of performance and number 4
will be the highest level. In this file, for each assessment, use at least three level and
no more than six levels.

How do I avoid the “Student Performance Level Numbers are not contiguous”
error?
This error message indicates that the file includes educational units that have some
Performance Level counts, (L1, L2, L3…etc.) but not all. EDEN expects that for each
category included in the file, the list of Performance Levels will be contiguous, beginning
with L1. Typically, this error message occurs when counts of zero are left out of the file.
SEA submitters should make sure that each reported category has all levels used by
the state represented, regardless of the total, to prevent this error from occurring.

How does the EDFacts data crosswalk to Table 6?
A crosswalk to Table 6 is in the appendix.

Do other files collect related data?
Yes. There are several files specifications that are used to collect data on statewide
assessments. Section 5.3.1.5 “Relationship among files” in the EDFacts Workbook
explains how these files relate to one another. Specifically, the students reported in this
file are also reported in N/X075, N/X078 and N/X079 as follows:

       Students reported in this file                         Also reported
Students reported for Mathematics                 Reported in category set C of N/X075
Students reported for Reading/Language Arts       Reported in category set C of N/X078
Students reported for Science                     Reported in category set C of N/X079


 July 2009                                    5                                    SY 2008-09
U.S. DEPARTMENT OF EDUCATION                          X003 – Children With Disabilities (IDEA)
                                               Academic Achievement XML Specifications v5.0

Note that SY 2008-09 assessment data are reported at different times.
Assessment data for all students, including students with disabilities (IDEA), are
submitted in December 2009 for the CSPR. The IDEA assessment data are
submitted by February 1, 2010. If your state’s assessment data for students with
disabilities (IDEA) differ, be prepared to substantiate the differences. This may
require the resubmission of data for students with disabilities (IDEA) during the
CSPR Part I correction period in February 2010.

2.1     Definitions

The following definitions related to assessment administered:

     Alternate assessment – A way to measure the performance of students who are
      unable to participate in general large-scale assessments even with
      accommodations. The student's IEP team makes the determination of whether a
      student is able to take the regular assessment.

     Alternate assessment based on alternate academic achievement standards - A way
      to measure the academic achievement of students with the most significant cognitive
      disabilities. These assessments may yield results that measure the achievement
      standards that the State has defined under 34 Code of Federal Regulations (CFR)
      §200.1(d).
     Alternate assessment based on grade level academic achievement standards - A
      way to measure the academic achievement of students with disabilities based on the
      same grade-level achievement standards measured by the State’s regular
      assessments. Such assessments are available to students who the IEP team
      determines cannot participate in all or part of the State assessments under
      paragraph (a)(1) of 34 CFR §200.6, even with appropriate accommodations. These
      assessments must yield results for the grade in which the student is enrolled in at
      least reading/language arts, mathematics, and, beginning in the 2007-08 school
      year, science, except as provided in 34 CFR §200.6(a)(2)(ii)(B).
     Alternate assessment based on modified academic achievement standards - A way
      to measure the academic achievement of students with disabilities who access the
      general grade-level curriculum, but whose disabilities have precluded them from
      achieving grade-level proficiency and who (as determined by the IEP team) are not
      expected to achieve grade-level proficiency within the year covered by the IEP. See
      34 CFR §200.1(e).
     Regular assessment based on grade level academic achievement standards – An
      assessment designed to measure the student’s knowledge and skills in a particular
      subject matter based on academic achievement standards appropriate to the
      student’s grade level. See ESEA, Section 1111(b)(3).




 July 2009                                    6                                     SY 2008-09
U.S. DEPARTMENT OF EDUCATION                             X003 – Children With Disabilities (IDEA)
                                                  Academic Achievement XML Specifications v5.0



3.0 FILE NAMING CONVENTION
Being able to readily identify any particular file transmission is an important
consideration for users of the EDEN Data Submission System. Being able to identify a
particular file can greatly facilitate any technical assistance that may be requested by
the state. A maximum of 25 characters (including the file extension) is allowed for the
file name. The following is the naming convention for Children with Disabilities (IDEA)
Completed NCLB Assessment file submissions:

sslevCWDIDEAACvvvvvvv.xml

Where:
     ss                    = Two-character USPS State Abbreviation for the submitting SEA.
     lev                   = Three-character abbreviation for the level submitted. Use:
                             SEA for a State Education Agency Children with Disabilities
                             (IDEA) Completed NCLB Assessment submission
                             LEA for a Local Education Agency Children with Disabilities
                             (IDEA) Completed NCLB Assessment submission
           Filename        = CWDIDEAAC (no more than nine characters).
           vvvvvvv         = Up to seven-character alphanumeric string designated by the
                             SEA to uniquely identify the individual submission (e.g.,
                             ver0001, v010803).
           .xml            = The three-character file extension identifying the Data Records.

3.1       XML Specification Headings

The XML specifications are represented in a table with the headings:

          Element – name of the XML element tag.
          Attribute – name of the XML attribute tag.
          Category Value – name of the category.
          Char – the XML element or attribute characteristic as previously defined.
          Definition/Comments – definition and additional comments related to formats or
           other business rules.
          Permitted Values – disaggregated values for data elements.

The Char (characteristics) column in the XML format matrices accepts the following
codes:
                                Table 3.1-1: EDEN XML Format Codes
                       Code      Characteristic
                       M         Mandatory Element/Attribute
                       O         Optional
                       C         Conditionally Required


 July 2009                                        7                                    SY 2008-09
U.S. DEPARTMENT OF EDUCATION                     X003 – Children With Disabilities (IDEA)
                                          Academic Achievement XML Specifications v5.0


                Code     Characteristic
                MR       Mandatory and Repeatable Element
                OR       Optional and Repeatable Element
                CR       Conditional and Repeatable Element




July 2009                                 8                                    SY 2008-09
U.S. DEPARTMENT OF EDUCATION                                   X003 – Children With Disabilities (IDEA)
                                                        Academic Achievement XML Specifications v5.0



4.0 STATE EDUCATION AGENCY METRIC OBJECTS
In order to simplify the transmission process, the State Education Agency (SEA) has
been separated into three (3) distinct metric and file transmit XML objects. The XML
metric and file transmit objects are the same structure regardless of the metric
information being transmitted. The structure contains a node that defines the SEA
corresponding to the submitted metric. In addition, the structure contains nodes
representing characteristics of the metric (Academic Subject (Assessment),
Performance Level, etc.), the associated value, and whether the metric value is a
education unit total. The metric objects are contained within the file transmission
objects that define the group of values being submitted.

4.1   Category XML Object

The category XML object is used to define the characteristics associated with a count.
There may be zero, one, or more categories defined for a count. The XML object matrix
is followed by an example of the object.

Table 4.1-1: SEA, Category XML Object
                       Data Element
                          Name
 Element     Attribute (from Fixed  Category Value Char Definition / Comments                Permitted Values
                          Format
                        document)
CATEGORY
             TYPE                                   M       The category(ies) for the
                                                            table type.
                     Academic                                                           ACADSUBASSES
                     Subject
                     (Assessment)
                     Grade Level                                                        GRADELVLASS
                     (Assessment)
                     Assessment                                                         ASSESSADMIN
                     Administered
                     Performance                                                        PERFLVL
                     Level
             VALUE                                  M       The category permitted
                                                            value.
                                    ACADSUBASSES    M       The description of the     RLA – Reading (Language Arts)
                                                            content or subject area of M – Mathematics
                                                            an assessment.             S – Science (optional)




 July 2009                                              9                                                SY 2008-09
U.S. DEPARTMENT OF EDUCATION                                 X003 – Children With Disabilities (IDEA)
                                                      Academic Achievement XML Specifications v5.0

                      Data Element
                         Name
 Element    Attribute (from Fixed  Category Value Char Definition / Comments              Permitted Values
                         Format
                       document)
                                  GRADELVLASS          The grade level (primary   03 – Grade 3
                                                       instructional level) at    04 – Grade 4
                                                       which students are         05 – Grade 5
                                                       assessed.                  06 – Grade 6
                                                                                  07 – Grade 7
                                                                                  08 – Grade 8
                                                                                  09 – Grade 9
                                                                                  10 – Grade 10
                                                                                  11 – Grade 11
                                                                                  12 – Grade 12
                                                                                  HS – High School
                                                                                  MISSING

                                  ASSESSADMIN          The types of assessments REGASSWOACC – Regular
                                                       administered to children assessments based on grade-
                                                       with disabilities.       level achievement standards
                                                                                without accommodations.
                                                                                REGASSWACC – Regular
                                                                                assessments based on grade-
                                                                                level achievement standards with
                                                                                accommodations.
                                                                                ALTASSGRADELVL – Alternate
                                                                                assessments based on grade-
                                                                                level achievement standards.
                                                                                ALTASSMODACH – Alternate
                                                                                assessments based on modified
                                                                                achievement standards.
                                                                                ALTASSALTACH – Alternate
                                                                                assessments based on alternate
                                                                                achievement standards.
                                                                                MISSING

                                  PERFLVL              The level of performance   L1 – Level 1 (lowest level)
                                                       of students on the state   L2 – Level 2
                                                       NCLB assessment            L3 – Level 3
                                                       according to state         L4 – Level 4
                                                       definition.                L5 – Level 5
                                                                                  L6 – Level 6
                                                                                  MISSING



Example:

<CATEGORY TYPE="ACADSUBASSES" VALUE="RLA"/>
<CATEGORY TYPE="GRADELVLASS" VALUE="03"/>
<CATEGORY TYPE="ASSESSADMIN" VALUE="REGASSWOACC"/>
<CATEGORY TYPE="PERFLVL" VALUE="L1"/>

July 2009                                            10                                                SY 2008-09
U.S. DEPARTMENT OF EDUCATION                                    X003 – Children With Disabilities (IDEA)
                                                         Academic Achievement XML Specifications v5.0

4.2   Table Type XML Object

The table type XML object is used to define the type and value of the count. It may
contain category XML objects to define additional characteristics. The XML object
matrix is followed by an example of the object.

Table 4.2-1: SEA, Table Type XML Object
                 Data Element
                    Name
   Element                             Attribute    Char           Definition / Comments                Permitted Values
              (from Fixed Format
                  document)
TABLETYPE
             Table Name            TYPEABBRV         M     The number of children with disabilities IDEACMPASSTM
                                                           (IDEA) who completed the state NCLB
                                                           assessments and for whom a
                                                           Proficiency Level was assigned.
             Total Indicator       TOTALINDICATOR    M     An indicator that defines the count          N – Specifies detail
                                                           level (i.e., detail level, subtotal level or level
                                                           education unit total level).                 Y – Specifies a
                                                                                                        subtotal or
                                                                                                        education unit total
                                                                                                        level.
CATEGORY                                            MR The categories used to define the
                                                       characteristics associated with the
                                                       count.
AMOUNT       Student Count                           M     If the count provided is either a
                                                           subtotal or education unit total, it must
                                                           be equal to or greater than the sum of
                                                           its parts.
EXPLANATION Explanation                              O     Submitted files will be processed
                                                           through various edit checks. When
                                                           unusual conditions are detected,
                                                           warning errors may be issued, even
                                                           though the data may be valid. When
                                                           this occurs, an explanation responding
                                                           to the warning may be submitted with
                                                           the data, or after files have been
                                                           processed. The U.S. Department of
                                                           Education will verify explanations, and
                                                           after verification, accept the data.




 July 2009                                            11                                                      SY 2008-09
U.S. DEPARTMENT OF EDUCATION           X003 – Children With Disabilities (IDEA)
                                Academic Achievement XML Specifications v5.0

Example:

<TABLETYPE TYPEABBRV="IDEACMPASSTM" TOTALINDICATOR="N">
     <CATEGORY TYPE="ACADSUBASSES" VALUE="RLA"/>
     <CATEGORY TYPE="GRADELVLASS" VALUE="03"/>
     <CATEGORY TYPE="ASSESSADMIN" VALUE="REGASSWOACC"/>
     <CATEGORY TYPE="PERFLVL" VALUE="L1"/>
     <AMOUNT>2</AMOUNT>
     <EXPLANATION> Explanation goes here.</EXPLANATION>
</TABLETYPE>
<TABLETYPE TYPEABBRV="IDEACMPASSTM" TOTALINDICATOR="N">
     <CATEGORY TYPE="ACADSUBASSES" VALUE="M"/>
     <CATEGORY TYPE="GRADELVLASS" VALUE="03"/>
     <CATEGORY TYPE="ASSESSADMIN" VALUE="REGASSWOACC"/>
     <CATEGORY TYPE="PERFLVL" VALUE="L1"/>
     <AMOUNT>4</AMOUNT>
     <EXPLANATION> Explanation goes here.</EXPLANATION>
</TABLETYPE>
<TABLETYPE TYPEABBRV="IDEACMPASSTM" TOTALINDICATOR="Y">
     <CATEGORY TYPE="ACADSUBASSES" VALUE="RLA"/>
     <AMOUNT>2</AMOUNT>
     <EXPLANATION/>
</TABLETYPE>
<TABLETYPE TYPEABBRV="IDEACMPASSTM" TOTALINDICATOR="Y">
     <CATEGORY TYPE="ACADSUBASSES" VALUE="M"/>
     <AMOUNT>4</AMOUNT>
     <EXPLANATION>Explanation goes here.</EXPLANATION>
</TABLETYPE>
<TABLETYPE TYPEABBRV="IDEACMPASSTM" TOTALINDICATOR="Y">
     <CATEGORY TYPE="ACADSUBASSES" VALUE="RLA"/>
     <CATEGORY TYPE="GRADELVLASS" VALUE="03"/>
     <CATEGORY TYPE="ASSESSADMIN" VALUE="REGASSWOACC"/>
     <AMOUNT>2</AMOUNT>
     <EXPLANATION> Explanation goes here.</EXPLANATION>
</TABLETYPE>




July 2009                      12                                    SY 2008-09
U.S. DEPARTMENT OF EDUCATION                                 X003 – Children With Disabilities (IDEA)
                                                      Academic Achievement XML Specifications v5.0


4.3   Agency XML Object

This section defines the XML object used to submit all SEA metric information.

Table 4.3-1: SEA, Agency XML Object
             Data Element Name
                                                                                                         Permitted
  Element     (from Fixed Format         Attribute        Char          Definition / Comments
                                                                                                          Values
                  document)
AGENCY
             ID 559                FIPSSTATECODE           M     The two-digit Federal Information      For a list of
             FIPS State Code                                     Processing Standards (FIPS) for the    valid FIPS
                                                                 state, District of Columbia, and the   State Codes,
                                                                 possessions and freely associated      refer to the
                                                                 areas of the United States (e.g.,      EDFacts
                                                                 Puerto Rico).                          Workbook.
             ID 570                STATEAGENCYIDNUMBER     M     A number used to uniquely identify     01 = State
             State Agency                                        state agencies. This ID cannot be      Education
             Number                                              updated through this file.             Agency
TABLETYPE                                                 MR The XML Object used to define the
                                                             type and value of the count.


Example:

<AGENCY FIPSSTATECODE="94" STATEAGENCYIDNUMBER="01">
     <TABLETYPE> See Table Type XML Object example in Section 4.2
     </TABLETYPE>
</AGENCY>




 July 2009                                           13                                                 SY 2008-09
U.S. DEPARTMENT OF EDUCATION                                     X003 – Children With Disabilities (IDEA)
                                                          Academic Achievement XML Specifications v5.0


4.4   File Transmit XML Object

The file transmit object identifies the metric group being transmitted. It also identifies
whether the metric group is at the SEA or LEA level. Further, each metric group has an
allowable set of Table Types, categories, and category values that correspond to a
particular reporting period. This section defines the various file transmit objects and
valid metric combinations at the SEA and LEA level.

Table 4.4-1: SEA, File Transmit XML Object
                   Data Element Name
                                                                                                                 Permitted
      Element       (from Fixed Format       Attribute        Char          Definition / Comments
                                                                                                                  Values
                        document)
FILETRANSMISSION                                               M
                   File Type             FILELAYOUTTYPE        M     Identifies the type of file being         SEA
                                                                     submitted.                                CHILDREN
                                                                                                               WITH DISAB
                                                                                                               (IDEA) COMP
                                                                                                               ASSESS
                   File Identifier       FILEID                M     Any combination of standard
                                                                     characters to further identify the file
                                                                     as specified by the SEA ( e.g., a
                                                                     date, person’s name, version
                                                                     number).
                   File Reporting Period SCHOOLYEAR            M     Enter the Academic School Year for
                                                                     which data is being reported. The
                                                                     required format for entering the File
                                                                     Reporting Period is "CCYY-CCYY"
                                                                     or "CCYY CCYY", where either a
                                                                     hyphen or a space must separate
                                                                     the beginning and ending years,
                                                                     e.g., 2008-2009 or 2008 2009.
AGENCY                                                         M     The information that fully identifies
                                                                     the education unit.


Example:

<FILETRANSMISSION
   FILELAYOUTTYPE="SEA CHILDREN WITH DISAB (IDEA) COMP ASSESS"
   FILEID="SEA CHILDREN W DISAB COMP ASSMT"
   SCHOOLYEAR="2008 2009">
      <AGENCY> See Agency XML Object example in Section 4.3 </AGENCY>
</FILETRANSMISSION>




 July 2009                                               14                                                     SY 2008-09
U.S. DEPARTMENT OF EDUCATION                                        X003 – Children With Disabilities (IDEA)
                                                             Academic Achievement XML Specifications v5.0



5.0 LOCAL EDUCATION AGENCY METRIC OBJECTS
In order to simplify the transmission process, the Local Education Agency (LEA) has
been separated into three (3) distinct metric and file transmit XML objects. The XML
metric and file transmit objects are the same structure regardless of the metric
information being transmitted. The structure contains a node that defines the LEA that
corresponds to the submitted metric. In addition, the structure contains nodes
representing characteristics of the metric (Academic Subject (Assessment),
Performance Level, etc), the associated value, and whether the metric value is a
education unit total. The metric objects are contained within the file transmission
objects that define the group of values that is being submitted.

5.1   Category XML Object

The category XML object is used to define the characteristics associated with a count.
There may be zero, one, or more categories defined for a count. The XML object matrix
is followed by an example of the object.

Table 5.1-1: LEA, Category XML Object
                       Data Element Name
                                                                          Definition /
 Element     Attribute (from Fixed Format   Category Value     Char                                  Permitted Values
                                                                          Comments
                           document)
CATEGORY
             TYPE                                               M     The category(ies) for
                                                                      the table type.
                      Academic Subject                                                         ACADSUBASSES
                      (Assessment)
                      Grade Level                                                              GRADELVLASS
                      (Assessment)
                      Assessment                                                               ASSESSADMIN
                      Administered
                      Performance Level                                                        PERFLVL
             VALUE                                              M     The category
                                                                      permitted value.
                                            ACADSUBASSES              The description of       RLA – Reading (Language
                                                                      the content or           Arts)
                                                                      subject area of an       M – Mathematics
                                                                      assessment.              S – Science (optional)

                                            GRADELVLASS               The grade level          03 – Grade 3
                                                                      (primary instructional   04 – Grade 4
                                                                      level) at which          05 – Grade 5
                                                                      students are             06 – Grade 6
                                                                      assessed.                07 – Grade 7
                                                                                               08 – Grade 8
                                                                                               09 – Grade 9


 July 2009                                                15                                                   SY 2008-09
U.S. DEPARTMENT OF EDUCATION                                       X003 – Children With Disabilities (IDEA)
                                                            Academic Achievement XML Specifications v5.0

                      Data Element Name
                                                                         Definition /
 Element    Attribute (from Fixed Format   Category Value     Char                                 Permitted Values
                                                                         Comments
                          document)
                                                                                             10 – Grade 10
                                                                                             11 – Grade 11
                                                                                             12 – Grade 12
                                                                                             HS – High School
                                                                                             MISSING

                                           ASSESSADMIN               The types of            REGASSWOACC – Regular
                                                                     assessments             assessments based on grade-
                                                                     administered to         level achievement standards
                                                                     children with           without accommodations.
                                                                     disabilities.           REGASSWACC – Regular
                                                                                             assessments based on grade-
                                                                                             level achievement standards
                                                                                             with accommodations.
                                                                                             ALTASSGRADELVL –
                                                                                             Alternate assessments based
                                                                                             on grade-level achievement
                                                                                             standards.
                                                                                             ALTASSMODACH – Alternate
                                                                                             assessments based on
                                                                                             modified achievement
                                                                                             standards.
                                                                                             ALTASSALTACH – Alternate
                                                                                             assessments based on
                                                                                             alternate achievement
                                                                                             standards.
                                                                                             MISSING

                                           PERFLVL                   The level of            L1 – Level 1 (lowest level)
                                                                     performance of          L2 – Level 2
                                                                     students on the state   L3 – Level 3
                                                                     NCLB assessment         L4 – Level 4
                                                                     according to state      L5 – Level 5
                                                                     definition.             L6 – Level 6
                                                                                             MISSING



Example: See Category XML Object examples in Section 4.1.




July 2009                                                16                                                     SY 2008-09
U.S. DEPARTMENT OF EDUCATION                                 X003 – Children With Disabilities (IDEA)
                                                      Academic Achievement XML Specifications v5.0


5.2   Table Type XML Object

The table type XML object is used to define the type and value of the count. It may
contain category XML objects to define additional characteristics. The XML object
matrix is followed by an example of the object.

Table 5.2-1: LEA, Table Type XML Object
             Data Element Name
  Element     (from Fixed Format       Attribute    Char          Definition / Comments                Permitted Values
                  document)
TABLETYPE
             Table Name            TYPEABBR          M     The number of children with           IDEACMPASSTM
                                                           disabilities (IDEA) who completed the
                                                           state NCLB assessments and for
                                                           whom a Proficiency Level was
                                                           assigned.
             Total Indicator       TOTALINDICATOR    M     An indicator that defines the count          N – Specifies detail
                                                           level (i.e., detail level, subtotal level or level
                                                           education unit total level).                 Y – Specifies a
                                                                                                        subtotal or
                                                                                                        education unit total
                                                                                                        level.
CATEGORY                                            MR The categories used to define the
                                                       characteristics associated with the
                                                       count.
AMOUNT       Student Count                           M     If the count provided is either a
                                                           subtotal or education unit total, it must
                                                           be equal to or greater than the sum of
                                                           its parts.
EXPLANATION Explanation                              O     Submitted files will be processed
                                                           through various edit checks. When
                                                           unusual conditions are detected,
                                                           warning errors may be issued, even
                                                           though the data may be valid. When
                                                           this occurs, an explanation
                                                           responding to the warning may be
                                                           submitted with the data, or after files
                                                           have been processed. The U.S.
                                                           Department of Education will verify
                                                           explanations, and after verification,
                                                           accept the data.


Example: See Table Type XML Object example in Section 4.2.




 July 2009                                           17                                                      SY 2008-09
U.S. DEPARTMENT OF EDUCATION                                   X003 – Children With Disabilities (IDEA)
                                                        Academic Achievement XML Specifications v5.0


5.3   Agency XML Object

This section defines the XML object used to submit all LEA metric information. The
XML object matrix is followed by an example of the object.

Table 5.3-1: LEA, Agency XML Object
             Data Element Name
                                                                                                          Permitted
 Element      (from Fixed Format          Attribute         Char       Definition / Comments
                                                                                                           Values
                  document)
AGENCY
             ID 559                 FIPSSTATECODE            M     The two-digit Federal                For a list of
             FIPS State Code                                       Information Processing               valid FIPS
                                                                   Standards (FIPS) for the state,      State Codes,
                                                                   District of Columbia, and the        refer to the
                                                                   possessions and freely               EDFacts
                                                                   associated areas of the United       Workbook.
                                                                   States (e.g., Puerto Rico).
             ID 570                 STATEAGENCYIDNUMBER      M     A number used to uniquely        01 – State
             State Agency                                          identify state agencies. This ID Education
             Number                                                cannot be updated through this Agency
                                                                   file.
             ID 4                   STATELEAIDNUMBER         M     The identifier assigned to a local
             State LEA Identifier                                  education agency (LEA) by the
                                                                   state education agency (SEA).
                                                                   Also known as State LEA ID.
                                                                   This data element cannot be
                                                                   updated through this file.
TABLETYPE                                                    M     The XML Object used to define
                                                                   the type and value of the count.


Example:

<AGENCY FIPSSTATECODE="94" STATEAGENCYIDNUMBER="01"
   STATELEAIDNUMBER="006000-0000001">
     <TABLETYPE See Table Type XML Object example in Section 4.2
     </TABLETYPE>
</AGENCY>




 July 2009                                             18                                                 SY 2008-09
U.S. DEPARTMENT OF EDUCATION                                       X003 – Children With Disabilities (IDEA)
                                                            Academic Achievement XML Specifications v5.0


5.4   File Transmit XML Object

The file transmit object identifies the metric group being transmitted. It also identifies
whether the metric group is at the SEA or LEA level. Further, each metric group has an
allowable set of Table Types, categories, and category values that correspond to a
particular reporting period. This section defines the various file transmit objects and
valid metric combinations at the SEA and LEA level.

Table 5.4-1: LEA, File Transmit XML Object
                   Data Element Name
                                                                                                          Permitted
      Element       (from Fixed Format         Attribute        Char      Definition / Comments
                                                                                                           Values
                        document)
FILETRANSMISSION                                                 M
                   File Type               FILELAYOUTTYPE        M     Identifies the type of file being LEA CHILDREN
                                                                       submitted.                        WITH DISAB
                                                                                                         (IDEA) COMP
                                                                                                         ASSESS
                   File Identifier         FILEID                M     Any combination of standard
                                                                       characters to further identify
                                                                       the file as specified by the SEA
                                                                       (e.g., a date, person’s name,
                                                                       version number).
                   File Reporting Period   SCHOOLYEAR            M     Enter the Academic School
                                                                       Year for which data is being
                                                                       reported. The required format
                                                                       for entering the File Reporting
                                                                       Period is "CCYY-CCYY" or
                                                                       "CCYY CCYY", where either a
                                                                       hyphen or a space must
                                                                       separate the beginning and
                                                                       ending years, e.g., 2008-2009
                                                                       or 2008 2009.
AGENCY                                                           MR    The information that fully
                                                                       describes the education unit.


Example:

<FILETRANSMISSION
   FILELAYOUTTYPE="LEA CHILDREN WITH DISAB (IDEA) COMP ASSESS"
   FILEID="LEA CHILDREN W DISAB COMP ASSMT"
   SCHOOLYEAR="2008 2009">
      <AGENCY> See Agency XML Object example in Section 5.3 </AGENCY>
</FILETRANSMISSION>




 July 2009                                                 19                                             SY 2008-09
U.S. DEPARTMENT OF EDUCATION                                 X003 – Children With Disabilities (IDEA)
                                                      Academic Achievement XML Specifications v5.0


6.0 APPENDIX IDEA (ASSESSMENT) EDFACTS
    CROSSWALK
New! Appendix Table 6.0-1: - IDEA (Assessment) EDFacts Crosswalk
    IDEA Data Collection Description      Table      Location       EDFacts     EDFacts        Category
                                         Section     (column,       File Spec     Data           Set
                                                     row, cell)                  Group
Enrollment for Math Assessment              A
CWDs2                                      A.1                       N/X081        588            C
All students3                              A.2                       N/X081        588         Subtotal 1
Participation of students with              B
disabilities on Math assessment
Students with disabilities who
participated in regular assessment
based on grade level academic
achievement standards
Regular Assessment (Total)                B.3                               Auto Calculated4
With Accommodations (subset of B.3)       B.3A                       N/X093       618              A
Students with disabilities who
participated in alternate assessment
Alternate Assessment (AA) (Total)         B.4                               Auto Calculated5
AA based on Grade Level academic          B.4A                       N/X093       618              A
achievement standards
AA based on Modified academic             B.4B
achievement standards
AA based on Alternate academic            B.4C
achievement standards

Subtotal on Academic Subject                                                                   Subtotal 1
(assessment)
Subtotal on Academic Subject and                                                               Subtotal 2
Grade Level (assessment)

Students not participating in
assessments
Assessment results were invalid6           B.5                       N/X004        491             A
Participated in out-of-level test          B.6


2
  Table 6 uses term “Students with IEPs”
3
  Includes students with and without disabilities
4
  Derived by adding “with accommodations” and “without accommodations”
5
  Derived by adding 4A + 4B + 4C by grade level
6
  In file spec, “Assessment results were invalid” refers to “No valid score”


    July 2009                                        20                                        SY 2008-09
U.S. DEPARTMENT OF EDUCATION                                     X003 – Children With Disabilities (IDEA)
                                                          Academic Achievement XML Specifications v5.0

    IDEA Data Collection Description         Table       Location       EDFacts           EDFacts   Category
                                            Section      (column,       File Spec           Data      Set
                                                         row, cell)                        Group
Students who did not take any
assessment
Parental opt-outs                             B.7                        N/X004             491         A
Absent                                        B.8
Did not participate for other reasons7        B.9
Medical emergencies                           B.10
Performance of students with                   C
disabilities on Math assessment
Regular Assessment based on Grade            C.11A                       N/X003             447         A
level academic achievement
standards (with & without
accommodations)
Level 1
Level 2
Level 3
Level 4
Level 5
Level 6
Total                                                     11A Row                                   Subtotal 2
                                                            Total
                                                          (Column)
Alternate Assessment based on                C.11B                       N/X003             447         A
Grade level academic achievement
standards
Level 1
Level 2
Level 3
Level 4
Level 5
Level 6
Total                                                     11B Row                                   Subtotal 2
                                                            Total
                                                          (Column)




7
    In file spec, “Did not take for other reasons” refers to “Exempt for other reasons”


    July 2009                                            21                                         SY 2008-09
U.S. DEPARTMENT OF EDUCATION                              X003 – Children With Disabilities (IDEA)
                                                   Academic Achievement XML Specifications v5.0

    IDEA Data Collection Description     Table    Location     EDFacts         EDFacts         Category
                                        Section   (column,     File Spec         Data            Set
                                                  row, cell)                    Group
Alternate Assessment based on           C.11C                   N/X003           447               A
Modified academic achievement
standards
Level 1
Level 2
Level 3
Level 4
Level 5
Level 6
Total                                             11C Row                                      Subtotal 2
                                                    Total
                                                  (Column)
Number of students included within                              N/X146           689               A
the 2% cap
Alternate Assessment based on           C.11D                   N/X003           447               A
Alternate achievement standards
Level 1
Level 2
Level 3
Level 4
Level 5
Level 6
Total                                             11D Row                                      Subtotal 2
                                                    Total
                                                  (Column)
Number of students included within                              N/X146           689               A
the 1% cap

Enrollment for Reading* Assessment        D
CWDs8                                    D.1                    N/X081           589              C
All students9                            D.2                    N/X081           589           Subtotal 1
Participation of students with            E
disabilities on Reading assessment
Students with disabilities who
participated in regular assessment on
grade level achievement standards
Regular Assessment (Total)                E.3                              Auto Calculated10

8
  Table 6 uses term “Students with IEPs”
9
  Includes students with and without disabilities
10
   Derived by adding “with accommodations” and “without accommodations”


    July 2009                                     22                                       SY 2008-09
U.S. DEPARTMENT OF EDUCATION                                   X003 – Children With Disabilities (IDEA)
                                                        Academic Achievement XML Specifications v5.0

 IDEA Data Collection Description          Table       Location       EDFacts            EDFacts   Category
                                          Section      (column,       File Spec            Data      Set
                                                       row, cell)                         Group
With Accommodations (subset of E.3)         E.3A                       N/X093              618         A
LEP students in US < 12 months              E.3B
whose English language proficiency
test replaced regular reading
assessment
Students with disabilities who
participated in alternate assessment
Alternate Assessment (AA) (Total)           E.4                               Auto Calculated11
AA based on Grade Level academic            E.4A                       N/X093       618                A
achievement standards
AA based on Modified academic               E.4B
achievement standards
AA based on Alternate academic              E.4C
achievement standards

Subtotal on Academic Subject                                                                       Subtotal 1
(assessment)
Subtotal on Academic Subject and                                                                   Subtotal 2
Grade Level (assessment)

Students counted as non-participants
Assessment results were invalid12            E.5                       N/X004              491         A
Participated in out-of-level test            E.6
Students who did not take any
assessment
Parental Opt outs                           E.7                        N/X004              491         A
Absent                                      E.8
Did not participate for other reasons13     E.9
Medical Emergencies                         E.10
Performance of students with                 F
disabilities on Reading assessment




11
   Derived by adding 4A + 4B + 4C by grade level
12
   In file spec, “Assessment results were invalid” refers to “No valid score”
13
   In file spec, “Did not take for other reasons” refers to “Exempt for other reasons”



 July 2009                                             23                                          SY 2008-09
U.S. DEPARTMENT OF EDUCATION                              X003 – Children With Disabilities (IDEA)
                                                   Academic Achievement XML Specifications v5.0

 IDEA Data Collection Description        Table    Location     EDFacts      EDFacts      Category
                                        Section   (column,     File Spec      Data         Set
                                                  row, cell)                 Group
Regular Assessment based on Grade       F.11A                   N/X003        447           A
level academic achievement
standards (with & without
accommodations)
Level 1
Level 2
Level 3
Level 4
Level 5
Level 6
Total                                             11A Row                               Subtotal 2
                                                    Total
                                                  (Column)
Alternate Assessment based on           F.11B                   N/X003        447           A
Grade level academic achievement
standards
Level 1
Level 2
Level 3
Level 4
Level 5
Level 6
Total                                             11B Row                               Subtotal 2
                                                    Total
                                                  (Column)
Alternate Assessment based on           F.11C                   N/X003        447           A
Modified academic achievement
standards
Level 1
Level 2
Level 3
Level 4
Level 5
Level 6
Total                                             11C Row                               Subtotal 2
                                                    Total
                                                  (Column)
Number of students include within the                           N/X146        689           A
2% Cap




 July 2009                                        24                                    SY 2008-09
U.S. DEPARTMENT OF EDUCATION                           X003 – Children With Disabilities (IDEA)
                                                Academic Achievement XML Specifications v5.0

 IDEA Data Collection Description     Table    Location     EDFacts      EDFacts      Category
                                     Section   (column,     File Spec      Data         Set
                                               row, cell)                 Group
Alternate Assessment based on        F.11D                   N/X003        447           A
Alternate achievement standards
Level 1
Level 2
Level 3
Level 4
Level 5
Level 6
Total                                          11D Row                               Subtotal 2
                                                 Total
                                               (Column)
Number of students included within                           N/X146        689           A
the 1% Cap

* Academic Subject = reading, reading/language arts, or language arts




 July 2009                                     25                                    SY 2008-09
U.S. DEPARTMENT OF EDUCATION                       X003 – Children With Disabilities (IDEA)
                                            Academic Achievement XML Specifications v5.0




    The Department of Education's mission is to promote student achievement and
preparation for global competitiveness by fostering educational excellence and ensuring
                                     equal access.

                                     www.ed.gov


July 2009                                  26                                    SY 2008-09

				
DOCUMENT INFO
Shared By:
Stats:
views:6
posted:2/1/2010
language:English
pages:31