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ECCE Fees Policy Frequently Asked Questions Do I need to complete one or two ECCE Fees Policy forms? There should be one ECCE Fees Policy form completed per service with an OMCYA ref No. completed on the top of it. If a provider is providing the 38 week and the 50 week option the form is completed for the whole service specifying the ECCE child payments for 38 week and 50 week options. (Services just need to write in the name of their pre school & South Dublin CCC will add in the OMCYA Ref No: ) Does half-day care mean a part-time service? Yes. A part-time service is one running between 3 hours 31minutes and 5 hours per day. What is meant on the form by 3 day full day care? This is the option of 3 hours and 45 minutes of free pre-school over 3 full days for €48.50. I charge monthly fees – can these put on the form? No. It is required that the regular weekly fee being charged per child be calculated and inserted on the form in order that compliance can be checked against the ECCE child fees being charged. I charge per hour – do I put the hourly rate or weekly rate on the form? The weekly rate is inserted on the form with the capitation passed on to the parent under ECCE child. If I am receiving funding under Community Childcare Subvention Scheme (CCSS) what do I use as my non-ECCE child rate? Please use the Band D rate as the non-ECCE rate. If I do not provide a 3 hour sessional place for non-ECCE children what do I fill in? Where a service has no non-ECCE charge for a service e.g. 3 hour sessional place please insert N/A in the form. However if they provide a 3.5 hour sessional place for non-ECCE children the provider may write this under Other Options. Does the charge for extra hours go under the optional charges on the form? No. The extra hours are included under the level of service on the top table, unless they are more complicated than the options given (e.g. it may be that a service has a charge for ‘late collections’ based on how late a child is collected). If I qualify for the higher capitation do I deduct €75 from the non-ECCE rate? If a provider has been informed by the OMCYA that they qualify for the higher capitation rate then please deduct the €75 per week from the non-ECCE rates where extra time is being opted for. If a provider has submitted qualifications and feels that this qualifies them for the higher rate and has not been informed, please contact the local CCC. They in turn will contact the OMCYA on your behalf with your name, the name of the facility and the OMCYA ref. no. who will check on the application. Why does the Fees Policy seek the fees charged of both ECCE and nonECCE children? One of the conditions of the Free Pre-school Year in Early Childhood Care and Education (ECCE) Scheme contract (point 4.4) is compliance of the ECCE Fees Policy returned to the City or County Childcare Committee. This Fees Policy must be completed in order for funding to be released for drawdown. The provision of such information in return for Government funding is not new, even in the childcare sector, and childcare providers applying for grants from this Office have always been required to provide detailed information on future Income and Expenditure. In the case of the scheme it is necessary to show the Non-ECCE rate on the Fees Policy in order to ensure that the full ECCE funding is being passed on to eligible children under the scheme. A sample Fees Policy form is attached. It gives an example of the full non-ECCE fee rate with the reduced rate for ECCE children in the full/part time rates (for illustrative purposes, it includes both 38 week and 50 week rates for ECCE children). Without knowing the non-ECCE fee, it would be impossible to know if the capitation is being passed on, as required by the scheme, and that would not be acceptable in any Government grant aid scheme. If a 3-hour service does not give details of the fees for non-ECCE children, it will not be clear if they are "wholly or mainly" funded from Exchequer sources, and as stated on the Declaration Form for the Local Authority Rates exemption, the Valuation Office retains the right to check that service to ensure that they are entitled to the exemption claimed. When discussing the possible application of a Rates exemption for ECCE funded services, the Valuation Office stated that the role of the CCCs in ensuring compliance with the scheme by means of Fees Policies was of particular importance. What kind of optional services may I charge for? There is a sample list attached at Appendix 1 that may be of assistance. Am I allowed ask for a donation from the parents? While voluntary donations are not prohibited under the scheme, they are discouraged as if they are genuinely voluntary, they are not a reliable income source. If a service wishes to solicit such donations, they may make such a request by circular, giving details of a bank account that such donations may be made to, and this may only be done following enrolment (i.e. admissions may NOT be based on such donations being made). They may NOT be collected from parents each week or month in the same way as fees would be. Sample ECCE Fees Policy CCC: Dublin City OMCYA Ref. No: 09 DC 000 ECCE Fees Policy The table below confirms the Fees Policy for both ECCE-qualified children, and non-ECCE qualified children in the 3-6 age group in XXXXXX Pre-school service. Service Full-day care (per week) Half-day care (per week) 3-hour sessional place (per week) 3-day Full-day care Other options (please specify) 3 hr 30 min. (per week) In certain circumstances, additional fees may be sought in a service operating the free pre-school year scheme for optional extras other than additional hours (e.g. trips, transport etc). If your service makes such charges, please outline below (a) the level of these requested payments, (b) the purpose of them. NB It should be noted that such charges are not expected to be the norm, and no child should lose out on his or her 15 hours programme based education as a result of parent not making such optional payments. Any service in breach of this rule will be in breach of contract, and subject to exclusion from the scheme, with potential of legal penalties. Optional Charge €20 (per week) Purpose of this charge Transport to and from pre-school ECCE child € 151.50 (50 week) €135.50 (38 week) € 41.50 (50 week) € 25.50 (38 week) €0 € 71.50 €5.50 Non-ECCE child (aged 3-6) € 200 € 90 € 70 € 120 €70 Does your service solicit a voluntary donation from parents (and if so how much is the suggested amount per week)? [ No ] If it does, can you confirm that this is absolutely voluntary for each family, is not sought prior to enrolment, and plays no part in admissions policy. [ N/A ] Appendix I Optional extra charges The following optional extra charges may be acceptable under the ECCE scheme, if notified in an approved Fees Policy 1. Extra Hours 2. Additional classes or activities such as dance classes, trips, swimming etc (NB if operated during normal hours, appropriate Programme based activities must also be provided for children not participating in the optional activity) 3. Transport to or from the children’s home. 4. Food (NB the option must exist for children to bring their own snack instead) 5. Birthday parties The following are NOT allowed as additional charges. 1. 2. 3. 4. standard materials used in the pre-school service lower ratios at a particular pre-school than required under the regulations higher qualified staff higher running costs While voluntary donations are not prohibited under the scheme, they are discouraged as if they are genuinely voluntary, they are not a reliable income source. If a service wishes to solicit such donations, they may make such a request by circular, giving details of a bank account that such donations may be made to, and this may only be done following enrolment (i.e. admissions may NOT be based on such donations being made). They may NOT be collected from parents each week or month in the same way as fees would be.
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