Selkirk Hall Manual 2009-2010 by lonyoo

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									Selkirk Hall Manual 2009-2010

Contents
1 Introduction 2 The Selkirk Hall Team The Wardens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Hall Seniors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The Hall Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Hall Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Access and Keys Front Doors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Rooms and Defects Appliances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Door Locks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Defects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 3 3 4 4 5 5 6 6 6 6 6 7 7 7 8 8 8 9 9 9 10 10 10

5 Hall Facilities Kitchens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Recycling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The Laundry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Common Rooms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Bike Store . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Rear Garden . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Telephone and Internet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Fires, Safety and Security Emergencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Fire Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Fire Alarms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Visitors and Welfare Guests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Temporary Absence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Smoking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Finance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Charitable Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The Health and Dental Centres . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Religious Worship . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Ex-Selkirkians . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Epilogue 9 Important Contact Details 10 Selkirk Hall Rules

10 11 11 12 12 12 12 12 13 13 13 13 14 14 15

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Introduction

Greetings fellow students and welcome to Selkirk Hall, the finest accommodation establishment at Imperial College. This handbook is your manual for the day-to-day workings of Selkirk; five minutes scanning it through will save you considerable aggravation when you lose your favourite coffee mug later on in the year. Selkirk Hall is home to 125 students and is one of the three halls within the newly rebuilt Southside Halls. The new Southside replaced the prior 60’s era accommodation when it was completed in 2007. The Eastside development is a similar project next door to Southside. The other two halls in Southside are Tizard and Falmouth-Keogh. The three halls are managed independently and you will not have access to them, nor their residents to Selkirk. We do however share some facilities, and often collaborate on events and activities. You can keep track of hall events, and find out more information about the hall and its residents at our website and Facebook pages: https://halls.imperial.ac.uk/selkirk/ - Selkirk Hall Website http://www.facebook.com/group.php?gid=133662866981 - Facebook Group - Selkirk Hall 2009-2010

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The Selkirk Hall Team

The Wardens
We are here to ensure that the hall runs smoothly and that any problems you encounter are addressed early. You will be assigned a care group depending on where your room is in the hall. Each care group is led by one of the wardens, and you are welcome to go and see them at any time with any problems or questions, or just to say hello. We are all well acquainted with the College and the surrounding area, and as we are all long- standing members of College, we know how College operates and also the types of problems that people can experience when coming to University. As we work in College, we are not usually around during the day, although you will find our email addresses and work numbers in the rear of this manual. There is always a warden on duty between 18:00 and 08:00 weekdays and there is 24-hour cover over the weekend and holidays. Details of which warden is on duty are listed in the foyer, on the floor notice boards, and on the hall website. To contact the duty warden please ring 40902 from any college phone or 07740918599 for an external phone. Outside these times (i.e. during normal working hours) it is best to contact the Hall Supervisors, or if necessary ring the appropriate member of the wardening team at work. 3

The wardens are Dr. Anthony Kucernak, a Professor in the Department of Chemistry and his wife Dr. Lynn Kucernak and their daughter Zara, plus the four subwardens: Vanessa LaPointe, Aaron Mason, Darryl Ryan and Marcus Shepheard. Once you have arrived, you will receive instructions to meet one of us for a short chat on Tuesday the 6th of October. Please carefully complete both sides of the questionnaire you receive when you arrive and bring it with you when you come for the chat. The addresses of the subwarden flats are at the end of this document.

Hall Seniors
Hall seniors are students who have already had a year in residence and are here to help run the hall. Their primary role is to help you adjust and deal with your problems throughout the year and they individually take on various jobs. They are: Room LG60 M78 175 275 378 478 Title Ms Ms Mr Mr Ms Ms Firstname Caroline George Mohammad Stephen Louisa Bea Surname Bailey Hicks Katani Thorne Awolaja Wan e-mail cvb07@ic.ac.uk gh107@ic.ac.uk mk1108@ic.ac.uk sjt07@ic.ac.uk moa@ic.ac.uk bhw07@ic.ac.uk

The Hall Committee
The Hall Committee gives residents a chance to take part in the running of Selkirk and to bring up any complaints or issues with service. The committee is also responsible for arranging social activities and discussing general affairs such as hall facilities with the warden team at bi-monthly meetings. The minutes of the meetings are posted on the notice boards throughout the hall. In the second week of term you will be required to choose your floor rep(s) who will represent you at the Hall Committee so be sure to introduce yourselves to other members of your floor!

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Hall Staff
The Hall Supervisors, Frances Fanning and Conan de Gannes, are located in office on the Ground floor of Falmouth Hall (the Southside hall closest to Exhibition Road) on weekdays from 08.30 - 17:30. Their contact email addresses are: Ms Mr Frances Conan Fanning de Gannes ffanning@ic.ac.uk cdeganne@ic.ac.uk

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Access and Keys

When you move into Selkirk you will be issued your college swipecard. This serves as both your identity card as well as granting you access to college facilities such as the Library and Sports Centre, your department and your room in Selkirk. Access to the entrance of Selkirk and to your room is via a touch pad which is activated by a chip in your swipecard. It is considered a serious offense to lend your swipecard to anyone else, even for a short time. If you lose your card, replacements can be obtained during the day from the ID card office in the Sherfield Building (open M-F 08:30-10.30, 12:00-14:00, 15:45-16:45). The first replacement is free, but subsequent replacements will cost £10 each. If you lose your swipecard and are unable to replace it because the ID card office is closed, the security office in Weeks hall or the duty warden will be able to help you get into your room. If at any time you have problems with your swipecard please ask any of the wardening staff for help. In addition to your swipecard you will be issued the following keys: • Kitchen Cupboard Key • Fridge Compartment Key • Freezer Padlock Key • Lockable Drawer Key • Mailbox Key If you loose any of these keys, replacements are handled by the Hall Supervisors and cost £10 - £30 depending on the key. 5

Front Doors
The front doors are opened with your college swipe card. The cardreader on the doorframe activates the door for manual opening, and the lower cardreader activates motorised opening for disabled access. To exit the hall, use the green button for manual egress and the silver pad for disabled egress. Do not push the red or green emergency buttons to exit the hall unless there is a genuine fire or emergency, abuse of these will be caught by CCTV and punished accordingly. The front doors also have an intercom panel outside from where your friends can contact you using the phone extension in your room if they want to be let in.

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Rooms and Defects

Appliances
Please note that cooking appliances are strictly prohibited to be used within bedrooms or any area other than the hall kitchens. Anyone caught cooking in their rooms will have the offending appliances confiscated and will face further punishment. Other appliances such as TVs, computers, stereos, games consoles, air filters, hair driers and hair straighteners are permitted within rooms.

Windows
All rooms have at least one fully-opening window. All other windows are locked for security and safety reasons. Tampering with or attempting to disable the window locks or restrictors is a significant violation of hall policy and will be punished.

Door Locks
All rooms in Selkirk are fitted with self-locking doors to minimise opportunistic theft and protect privacy; therefore it is also important that you do not wedge your door open when you leave your room and that you ensure that the door is properly closed and locked when you exit. It is imperative to note that if you leave your room without your college swipecard card, you will not be able to get back into your room; thus you must keep it on your person at all times. If you lock yourself out of your room you will need to visit the Hall Supervisors’ office during the day, or call the duty warden between 18:00 and 08:00. Anyone repeatedly locking 6

themselves out will face a fixed fine. All residents get a two week grace period at the start of the year. After that you get one out-of-hours readmission to your room gratis, then one formal warning and then any subsequent lockouts will incur a fine of £10.

Defects
While Selkirk Hall is a very new hall, wear and tear does occur. In the event that you should find something broken in your room, please contact southside.defects@ic.ac.uk; you can also report the defect directly to the Hall Supervisors in their office in Falmouth Hall. These defect reports are processed by Frances Fanning and will be fixed by the College’s maintenance team. If there is some urgent defect (e.g a water leak) you can also go directly to the Hall Supervisors’ office during the day, or call the duty warden out of hours.

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Hall Facilities

Kitchens
Every floor in Selkirk has a shared kitchen for use by all residents. Kitchens are fitted with ovens, microwaves, toasters and kettles and also have HD TVs, fans and internet access points. Within the kitchen every resident has their own store cupboard and fridge and freezer compartments. These are all lockable so you need not worry about your food going astray. In addition to a lockable fridge compartment and freezer basket, each kitchen has a large communal fridge-freezer which is for the storage of larger items. Please note that whereas the lockable compartments are secure, anything left in the communal fridge-freezers is done so at your own risk. Please take care in the kitchens and be considerate of your fellow residents. Do not leave hot pans unattended, or appliances running when you are not using them (see Fire Alarms). Likewise please keep your possessions clean and tidy any work surfaces you have used while cooking. Kitchens are cleaned daily, however the cleaners will not do your washing up. Every day, any dirty cutlery, crockery and utensils left in the kitchen will be placed into designated green storage containers by the cleaners. These will be emptied once per week on Friday to avoid an accumulation of unclean items. All dirty kitchen items will be placed outside the kitchen on the lower ground floor where they can be reclaimed. Any items unclaimed by Monday will be removed for disposal. The kitchen televisions are fitted with built-in DVD players and are available for use by anyone in the hall. Residents using these TVs must observe the 23:00 rule and keep all noise down after that time. 7

Recycling Imperial College is committed to minimising its environmental impact, and one way this is done is by promoting recycling. Within each kitchen there are three types of bin for recycling in addition to bins for general food waste: Green Bins: Drinks cans, food tins and plastic bottles, no other forms of plastic, please wash them first. Blue Bins: Paper and card, no waxed plastic such as tetrapak juice cartons, please squash them first. Red Bins: Glass bottles and jars, washed and with lids removed.

The Laundry
The laundry is situated in the Basement level and contains three washing machines and three tumble dryers, as well as ironing facilities. A single load costs £2 for washers and £1 for driers. Items are left there at your own risk. You have a washing basket in your room and it is your responsibility to look after this basket. Any laundry baskets damaged or misplaced will be charged for. Please do not overload the machines. They are not designed to wash blankets, sleeping bags or training shoes. If you overload them, they break down and it can take several weeks before they are fixed. If all the machines are full when you need to put a load on, common courtesy is to place the clothes you take out of the machine into any laundry basket that may have been left on top of the machine, or on top of the machine itself. Please do not distribute other people’s clothes onto the floor. Do not hang clothes to dry out of your windows.

Common Rooms
Selkirk is served by two main common areas. On the Lower Ground floor of the hall we have a TV room with HD TV facilities, a piano and table-football table. This room is for the use of everyone in Selkirk and common courtesy applies here. You must keep noise down after 23:00 and the common rooms should be clear before 00:00 on weekdays. Extensions for people watching films are acceptable, however please have consideration for the residents who live adjacent to the common room. There is also a larger social space shared between all Southside and Eastside halls. This features ample seating, a projection-TV, table-tennis tables and vending machines. It is

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often used as a venue for hall events. Please note: the social space is locked every night at midnight.

Bike Store
Southside Hall has a bike store located in the Selkirk Hall basement. It is accessed via the rear gate and two swipecard access doors. If you require access to the bike store you need to present your swipecard at the Hall Supervisors’ office for activation, as well as registering the make, model and description of your bike. While the store is very secure we cannot ensure total security, and recommend that you keep bikes locked to the racks in there. The rear gate is only to be used for bike store access, and may not be used to enter the rear of the hall.

Rear Garden
There is a small garden and path behind the hall, accessible from the lower ground floor kitchen. This area is set aside for quiet contemplation and work. You may not access the hall via the rear garden, nor may you play any sort of ball games in this area.

Telephone and Internet
Every room is equipped with a telephone and is able to receive external calls and make calls to other Imperial numbers free of charge. The room extension is a five digit number (2****). To call these numbers from outside of Imperial, add +44 (0)20 759 followed by the extension. If you have any connection problems you can contact the IT services helpdesk during normal office hours by calling 49000 from any internal phone.

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Mail
Your post will be delivered to the letterboxes in the foyer. Any packages or letters requiring a signature will be delivered to the security lodge in Weeks Hall. Security officers will leave a note for you in your mailbox alerting of the presence of that letter or package. You can then go the security lodge at any time to sign for and collect your mail; the notification and/or your swipecard may be requested in order to claim a package. Your address is: Your Name Selkirk Hall Prince’s Gardens London SW7 1BF

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Fires, Safety and Security

Selkirk Hall is fitted to the highest standards for fire safety and security.

Emergencies
The emergency contact number for the South Kenginston campus is 4444 from any internal phone (or 020 7594 4444). You can also contact the Hall Supervisors or the duty warden depending on the time of day. To reach Security for a non-emergency, dial 58900.

Security
Thefts are a perennial problem in all student halls, but they can be prevented, and there are many systems in place within Selkirk to minimise the risk of thefts and other crimes occurring. Never leave your room unlocked (note that the college insurance on your room only covers theft if there are signs of forced entry, pushing the door open does not count!). Before long you will find that you know most if not all of the residents (at least by sight) so if you see someone coming into Selkirk who you are not certain is a resident ask them to report to security. Do not let anyone into the Hall except your own guests. If a stranger claims to be visiting a friend, then tell them to wait until their friend comes to let them in. Be particularly vigilant for people trying to tailgate into the hall behind you.

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Fire Safety
Fire safety is of great importance. Please be extra careful when cooking in the kitchens and using other electrical appliances in your room. We strongly advise you not to cook after 23:00. Anyone causing the fire alarm to be activated after this time, through neglect, may be fined. It is essential that all fire extinguishers are in full working order and there are severe penalties for the theft or misuse of, as well as tampering with fire equipment. Some of the nearby halls have had fires before but luckily they were extinguished before they spread too far. If you notice a fire extinguisher/blanket is missing from your landing or one is used or removed for any reason, you must inform a member of the wardening staff as soon as possible. Additional fire safety points: • No electric fires, gas and liquid fuel heaters, or candles are allowed in your room. • Check that cookers, ovens and kettles are off after use. • Make sure you know how to use the microwave (this is no joke!). There are instructions beside each one so please read them! • Deep fat fryers are forbidden. • Do not leave litter on the floor. • Do not fit pull-up bars across your bedroom doorway.

Fire Alarms
When the fire alarm sounds you must vacate the building by the central staircase, and assemble in Princes Gardens, away from the front door of Selkirk to allow fire marshals access to the building. N.B. Students who do not vacate the Hall during a fire alarm will be fined. If the central staircase in Selkirk is blocked by smoke or fire you must move down to the staircases in Tizard or Falmouth-Keogh and use those for evacuation. Emergency call points are located by the lifts on every floor, these will allow you to contact firefighters in the event of being trapped. Fire alarm testing takes place every Wednesday morning between 09:00-10:00. There are two types of fire sensor in the hall. Rooms and hallways are fitted with smoke detectors, while the kitchens are fitted with heat sensors. If you are cooking and burn food, please shut the kitchen doors, turn on the extractor hoods and ventilate the kitchen using the windows. Then allow the smoke to dissipate without letting it into the hallways.

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Please take care not to activate fire alarms by accident. The vast majority of alarm activations are caused by people, rather than some fault. Using hot appliances such as hairdriers and hair straighteners directly under alarms can trigger the heat sensor. Likewise excessive steam from showers, and spray from aerosol deoderants or hairspray can also trigger the smoke sensors. Any other items with a heating element, such as fan heaters, can produce smoke if they have not been used in a while, so please test them before using. Please take care and use common sense around the sensors.

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Visitors and Welfare

Guests
You are allowed to have friends round to stay but it is imperative that you let the Hall know if anyone is staying overnight with you as the fire regulations stipulate that we must have an accurate list of those in Hall. You must register guests by writing their name, your name and room number and the dates of their stay on a piece of paper and dropping that into the approriately marked letter box, found in the bottom-right corner of the wall of letterboxes. If you are in a double room it is imperative you have permission from your room mate for a guest to be allowed to stay. The actions of any guests you bring into Selkirk are your responsibility.

Temporary Absence
As mentioned above, for security reasons and fire regulations all residents who intend to be away from hall overnight should write a notification with your name and the date on a piece of paper and drop it into the appropriate mailbox (bottom-right of the wall of letterboxes).

Smoking
Smoking is strictly prohibited within any College building. If you wish to smoke you must ensure that you are at least 5m away from the main entrance, and clean up any butts you leave behind.

Finance
If you have any financial difficulties in paying your hall bill/fees, then you can talk to the finance people in the Student Hub, located on Level 3 of the Sherfield Building, who should 12

be able to help you. The wardening team are happy to chat to you and offer advice if you are feeling anxious for this or any other reason.

Charitable Work
This year Selkirk will be raising money for Shelter, a charity which supports the care and rehabilitation of homeless individuals in UK cities. If you would like to donate, or have an idea for a charity drive or event, please contact any warden.

The Health and Dental Centres
College policy states that students in halls must register with a G.P. close to the College. Although we never believe we will fall ill, emergencies do occur and we would strongly advise registering with the Imperial College Health Centre when you arrive (you will be able to register with your home G.P. during the holidays as a temporary resident). The College health centre is conveniently located on the Ground floor of Selkirk, and provides a service with call-out doctors known to the wardens. The Health Centre is closed on Tuesday afternoons. The College Dental Centre is located on the Ground floor of Tizard (adjacent to Selkirk). In an emergency contact the duty warden or security.

Religious Worship
Selkirk Hall is a multicultural environment and we expect all residents to respect the views of other within the hall. We are happy for all residents to practice their religious beliefs provided they do not disturb or impinge on the rights of others. As we have many faiths present in hall we do not allow proselytising (the touting of one religion to members of the hall). In addition to the information below, there is a lot more available from the chaplaincy centre (Beit Quad, East Wing). This includes contact details, and information on local places of worship. Most of the religious groups have websites on the Union server, found here: http:/www.imperialcollegeunion.org/clubs-and-societies/a-to-z/index,73,ICUIP.html?f=SOCIAL

Ex-Selkirkians
Ex-residents are encouraged to visit the Hall and come to Hall events. It is sometimes worthwhile talking to them to get the benefit of their vast experience of Hall and College. Government Health Warning: Ex-Selkirkians are fairly dangerous and should not be bought any drinks as they may bore you with anecdotes of how great their year in Hall was etc. etc.

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Epilogue

Well, this brings us to the end of the Selkirk Hall Handbook and it just remains for us to once again extend a warm greeting to you all and wish you all an exciting and successful year. See you all around Hall.

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Important Contact Details
Name Anthony Kucernak Darryl Ryan Vanessa LaPointe Marcus Shepheard Aaron Mason Duty Mobile Flat Level 5 161 261 361 461 Home 49434 49442 49441 49439 49437 40902 Work 45831 43158 46813 Email a.kucernak@ic.ac.uk darryl@ic.ac.uk vll08@ic.ac.uk mas03@ic.ac.uk am404@ic.ac.uk

Position Warden Subwarden Subwarden Subwarden Subwarden

or 07740918599

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Selkirk Hall Rules

As a resident of Selkirk Hall you are required to abide by certain rules. These rules are intended to maximise safety and security within Selkirk Hall, and to minimise potential inconvenience caused to residents and our neighbours. Many are dictated not only by the College but also by law e.g. tampering with fire safety equipment is a criminal offence whilst making excessive noise is in contravention of the Noise Act 1996; however, they are largely common sense and providing you are sensible and responsible you will have no difficulty in complying with them: 1 Observe all fire safety and evacuation procedures in operation within the Hall; 2 Do not compromise the safety of yourself or others for instance never prop open fire doors, tamper with fire safety equipment, throw or let fall objects from the building (this includes cigarette butts and swipe cards), enter prohibited areas of the building or climb out of windows. 3 Avoid making excessive noise (e.g. playing music systems or amplified instruments loudly, shouting etc.), especially between 23:00 and 07:00, when no noise should be audible outside your room. Excessive noise is very disruptive for neighbours both within and outside Hall and is regarded as a serious disciplinary mater. 4 Respect the rights and needs of your fellow residents and the neighbours. 5 Do not cause wilful damage to Hall or College property - all accidental damage must be immediately reported the Hall Supervisors or one of the wardens. 6 Do not allow uninvited strangers to enter the Hall and do not leave open any external doors. 7 Guests are permitted in Halls subject to the conditions that: - a) The resident is fully responsible for the behaviour of their guests, b) All overnight guests are notified to Warden/Sub-Warden and, c) The Warden/Sub-Warden reserve the right to refuse admission. 8 Illegal acts in Hall e.g. use or possession of proscribed drugs will lead to referral to a College Residences Tribunal and to the Police. 9 Bicycles are not permitted in Hall; they should be kept in approved storage areas. 10 Rollerblading, Ball-games, Water pistols etc. are not permitted in Hall.

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Enforcing discipline within Halls and Houses is the responsibility of the Warden and the SubWardens. All residents are governed by Terms of your License to Occupy and the Imperial College Disciplinary Code. Penalties such as fines can be imposed within Hall for breaking any of the above rules and, in more serious cases a Residences Disciplinary Tribunal can be called. Particularly serious cases can result in the loss of your place in Hall or, in extreme cases, removal from College. College disciplinary procedures available directly from the Imperial College website: http:/www3.imperial.ac.uk/registry/information/formsproceduresandregulations#disc

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