guidance for students on the reduction or refund of tuition fees

Document Sample
guidance for students on the reduction or refund of tuition fees Powered By Docstoc
					UNIVERSITY POLICY ON TUITION FEE REDUCTION & REFUNDS FOLLOWING TRANSFER, LEAVE-OF-ABSENCE OR WITHDRAWAL (2008-2009) http://www.shef.ac.uk/ssid/fees/refunds or via SSiD A-Z and withdrawal page GUIDANCE FOR STUDENTS
If you are considering, or have decided, to take leave-of-absence, withdraw entirely from your programme of study or transfer to another University then you will probably want to know how this will affect the level of tuition fees which you have to pay. The University refers to the tables below when calculating the new rate of fee payable after the retention of any deposits (and therefore any refund due if you have overpaid) and applies the policy strictly, in order to ensure that all students are treated fairly and consistently. The policy has been set in accordance with the University’s General Regulations on fees which state that “in the case of withdrawal from the University of a student, it shall be for the University to decide whether or not to grant any remission of liability to pay fees”. Refunds will only be made if all other monies are paid (i.e. accommodation, library etc) any outstanding monies will be deducted from a refund before it is paid. Where money paid by debit/credit card, direct debit or BACs the refund will be made to the same account. If you have any enquiries about how this policy will affect you, please contact the Student Fees Team in Registry Services on 0114 222 1306, or call in to see us on level 6, University House.

Fee Reduction & Refunds Following Transfer
If you are transferring on to a course at the University of Sheffield from the same course at another University, part way through the academic year, the University will assess how this will affect your fees and will liaise with the other University where necessary. Please contact the Student Fees Team for further advice. Similarly, if you are transferring on to a similar course at another University from the same course at the University of Sheffield, part way through the academic year, please contact the Student Fees Team for advice on how this will affect your fees.

Withdrawals and Leave of Absence Self-funded and privately sponsored students
The following tables set out the University’s policy for reducing (and refunding where appropriate) a student’s annual tuition fee following leave of absence or withdrawal. This policy relates to the portion of the fee which is paid by the student directly (after the retention of deposits), or by a private sponsor. It does not relate to the share of a home undergraduate fee paid by the Student Loans Company (SLC) on behalf of the relevant assessing authority (for pre 2006 students) or to that portion of the fee paid via a tuition fee loan from the SLC – see the section below for Home Undergraduates for further information.

Undergraduate and Postgraduate (Taught) Students
Week of withdrawal or start date of leave-of-absence (granted by Faculty Board) AUT SEM Intro Week - Week 5 Week 6 - Week 9 Corresponding Dates in 20082009 22 Sept 2008 – 2 Nov 2008 3 Nov 2008 – 30 Nov 2008 Percentage of fees payable. £25 (after the retention of deposits) 25% (after the retention of deposits)

D:\Docstoc\Working\pdf\e96c6113-251a-4aa6-9562-93d2c17bf7af.doc

Week 10 - Week 15 Week 1 - Week 7 Week 8 →

1 Dec 2008 - 8 Feb 2009 9 Feb 2009 – 22 Mar 2009 23 Mar 2009 →

50% (after the retention of deposits) 75% (after the retention of deposits) 100%

D:\Docstoc\Working\pdf\e96c6113-251a-4aa6-9562-93d2c17bf7af.doc

SPR SEM

Postgraduate (Research) Students
Week of withdrawal or start date of leave-of-absence (granted by Faculty Board) Intro Week - Week 4 Week 5 - Week 12 Week 13 - Week 25 Week 26 - Week 38 Week 39 → Corresponding Dates in 20082009* Percentage of fees payable. £25 (after the retention of deposits) 25% (after the retention of deposits) 50% (after the retention of deposits) 75% (after the retention of deposits) 100%

22 Sept 2008 - 26 Oct 2008 27 Oct 2008 - 21 Dec 2008 22 Dec 2008 - 22 Mar 2009 23 Mar 2009 - 21 Jun 2009 22 June 2009 →

* These dates relate to students whose registration start date is 22 September. The dates should be adjusted for crosssessional students according to the ‘start of registration’ date.

Home Undergraduates Fees Paid by the Student Loans Company on behalf of a Local Education Authority or equivalent assessing authority (Pre 2006 Students)
In accordance with the Government’s policy relating to the publicly funded portion of home undergraduate fees paid for students who commenced study before September 2006 (i.e. the amount which your LEA, or equivalent body, has agreed to pay on your behalf, up to a maximum of £1255 in 2008-09) the University will not collect any portion of this fee if you take leave of absence or withdraw before 1 December 2008. If you are recorded as in attendance at the University on 1 December 2008 (i.e. you withdraw or take leave of absence on or after this date) then the University is entitled to collect the full share of the fee from the LEA (up to £1255). Pre 2006 Home undergraduate students taking leave of absence should also be aware that, in accordance with the Higher Education (Student Support) Regulations 2002 Chapter 11 Part 3 Suspensions (which replaces SSIN 67/99), the University can collect the full contribution from your LEA in the year that you return from your leave of absence in accordance with the following attendance dates:

Relevant attendance date for ‘returning’ year 1 December 1 April 1 July 1 October

Date of resumption of study 1 August to 31 December 1 January to 31 March 1 April to 30 June 1 to 31 July (MBChB & BDS)

Fees Paid via a Tuition Fee Loan from the Student Loans Company
From September 2006 all Home and EU undergraduate students can take out a loan from the SLC to cover their (or their share of) tuition fees, up to the maximum £3145 in 2008-09 for 2006 to 2008 entrants, or £1255 for pre-2006 entrants. The SLC releases the tuition fee loan directly to the University in two instalments (Feb and May) for those students confirmed as being in attendance on 1 December 2008 – i.e. no tuition fee loan is paid for students who take leave of absence or withdraw prior to 1

D:\Docstoc\Working\pdf\e96c6113-251a-4aa6-9562-93d2c17bf7af.doc

December 2008. Therefore the following table sets out the University’s policy for reducing the tuition fee loan element of the fee:

D:\Docstoc\Working\pdf\e96c6113-251a-4aa6-9562-93d2c17bf7af.doc

Home Undergraduate Students – Tuition Fee Loan payable
Week of withdrawal or start date of leave-of-absence (granted by Faculty Board) AUT SEM Intro Week – 30 Nov 1 Dec - Week 15 Week 1 - Week 7 Week 8 → Corresponding Dates in 20082009 22 Sept 2008 – 30 Nov 2008 1 Dec 2008 - 8 Feb 2009 9 Feb 2009 – 22 Mar 2009 23 Mar 2009 → Percentage of fees payable. 0% 50% 75%

SPR SEM

100%

However, the rules on payment of tuition fee loans are such that the University is entitled to collect the full tuition fee loan (up to the maximum of £3145) from the SLC for students who take leave of absence or withdraw on or after 1 December 2008. Whilst it is not our intention to charge students (who have opted to take out a tuition fee loan) the maximum of £3145 for withdrawal/leave of absence on or after 1 December 2008 (e.g. we will only collect 50% of the fees for students withdrawing between 1 Dec and 8 Feb) this ruling may be of benefit to those students who have paid a portion of their fees upfront to the University and are expecting the balance to be paid via a tuition fee loan. E.g. a student who pays £1572.50 upfront to the University, opts to borrow £1572.50 from the SLC and then withdraws from study on 1 Feb will be required to pay fees totalling £1572.50 (i.e. 50%). Unless the student requests otherwise, the University provide a refund of £786.25 to the student, and inform the SLC that the loan payment should be reduced to £786.25. However, if the student chooses, and informs Registry Services to this effect, they can opt to keep their tuition fee loan at £1572.50 and request a refund of the full £1572.50 which they paid directly to the University. NB The University reserves the right to with-hold any refund due to a student until such time as the required additional fees have been collected from the SLC in May. Students who have paid a portion of fees directly to the University and who withdraw or take leave of absence prior to 1 Dec, will not, at the point of withdrawal, be permitted to change their tuition fee loan amount to the maximum £3145. The amount of fee payable will be reduced in line with the policies detailed above for Self-funded and privately Sponsored Students (for their personal share) and for Fees Paid via a Tuition Fee Loan from the Student Loans Company (for the tuition fee loan element). E.g. if a student who opts to pay £1572.50 upfront to the University, and requests a tuition fee loan for the balance (£1572.50) and then withdraws on 25 November, the University will retain 25% of their upfront payment (£393.13) but will not collect any fees via the tuition fee loan. The University appreciates that the policy for reducing (and refunding tuition fees) for students who pay some of their fees from personal funds, and pay the balance via a tuition fee loan, is not wholly straightforward. Therefore we wish to encourage such students to seek advice from the Student Fees Team on how their tuition fees will be affected should they withdraw or take leave of absence.

D:\Docstoc\Working\pdf\e96c6113-251a-4aa6-9562-93d2c17bf7af.doc


				
DOCUMENT INFO
Shared By:
Stats:
views:11
posted:2/1/2010
language:English
pages:5
Description: guidance for students on the reduction or refund of tuition fees