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					OFFICIAL AAAAA HANDBOOK AAAAA SOUTHEAST, EAST, SOUTHWEST, & WEST CONFERENCES

AAAAA last revised 3/2006

I.

PURPOSE Article I The AAAAA classified schools are hereby joined together to form one statewide organization for the AAAAA schools in order to establish a better line of communication between schools for supervision of all activities of the AAAAA schools and to better understand and work more closely with the Arkansas Activities Association, and to promote those ideals that best serve the interest of the youth of Arkansas and the schools represented.

II.

MEMBERSHIP Any AAAAA school as defined by the Arkansas Activities Association Bylaws (AAA Bylaws, Article II, Section 5, Rule 1A, AAA Handbook p. 30). "AAAAA" CONFERENCES

SOUTHEAST EAST Crossett Batesville

SOUTHWEST Pulaski Academy Camden Fairview Hope Hot Springs HS, Lakeside LR Christian Magnolia Pulaski Robinson

WEST Alma Greenbrier Greenwood Harrison CAC Morrilton Siloam Springs Vilonia

LR McClellan Blytheville Mills University Monticello Forrest City

Greene Co Tech North Pulaski Nettleton Beebe Paragould Sylvan Hills White Hall West Helena Wynne

III.

MEMBERSHIP FEES

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The principals may determine the amount of the fees assessed by each school. The current membership fee is $100.00 per year to be paid to the treasurer of the AAAAA Principals’ Association by November 1 each year. The AAAAA Principals Association will also be funded by receiving the 5% of each schools share of the 1st round state football playoff game. This 5% for each school is normally assigned to the conference of each participating school. However, as voted on by the membership, this 5% for each 1st round playoff school will be forwarded to the AAAAA Treasurer. IV. GENERAL OPERATIONS 1. Voting Voting at AAAAA meetings and/or conference meetings should be by the principal of each member school or by written designate of the school (designees must turn in the authorization letter to the president prior to the beginning of the meeting.) The football, basketball and track coaches meet at the regularly scheduled time and make recommendations for approval by the principals. The AAAAA Classification, through its voting members, may pass legislation for the classification that does not conflict with the regulations of the Arkansas Activities Association. Such regulations may be more restrictive than the Arkansas Activities Association regulations but not less restrictive. (AAA Bylaws, Article II, Section 6, Athletic Conference, Rule 2 Conference Authority, AAA Handbook p. 31). 2. Officers a. General - The officers of the Association are: 1) President, 2) Vice-President, 3) Secretary, and 4) Past President. Officers are rotated on a yearly basis, one from each of the four conferences. The officer representing each conference will serve as president of that conference and will be the contact person for all AAAA classification and AAAAA business. The representatives of each conference shall make up the Executive Committee of the AAAAA classification with the president of the AAAA serving as chairman of the committee.

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b.

Selection of Officers 1. Beginning July 1, 2009, the order of officers will be as follows: President Crossett VicePresident Secretary Magnolia Outgoing Officer 2. Paragould

Vilonia

On July 1 each year the new officer positions will take effect with each conference representative moving up to the next higher office. Each conference will elect a new representative when it is time for that conference to hold the secretary position. Vacancies When a vacancy occurs, the conference holding that office will elect a new representative who will fill the vacated office.

3.

4.

Meetings The regular meetings of the conferences are: 1) Before governing body meeting at AAEA meeting.

V.

AAAAA SPORTSMANSHIP POLICY INTRODUCTION: The effective secondary school must support both an academic program and an activities program. We believe these programs must do more than merely exist--they must be integrated and support each other in "different" arenas. The concept of "sportsmanship" must be taught, modeled, expected, and reinforced in the classroom and in all competitive activities. Therefore, all AAAAA members stand together in support of the following Sportsmanship Policy.

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PHILOSOPHY: Activities are an important aspect of the total education process in our schools. They provide the arena for participants to grow, to excel, to understand, and to value the concepts of SPORTSMANSHIP and teamwork. They are an opportunity for coaches and school staff to teach and model SPORTSMANSHIP, to build school pride, and to increase student/community involvement--this ultimately translates into improved academic performance. Activities are also an opportunity for the community to demonstrate its support for the participants and the school, and to model the concepts of SPORTSMANSHIP for our youth as respected epresentatives of society. SPORTSMANSHIP IS GOOD CITIZENSHIP IN ACTION!

BASIC PHILOSOPHY FANS ARE NOT AT A BALL GAME TO INTIMIDATE OR RIDICULE THE OTHER TEAM OR ITS FANS, BUT TO SUPPORT AND YELL FOR THEIR TEAM AND TO ENJOY WATCHING SKILL AND COMPETITION. Section 1: General Regulations (See Article II, Section I, Rules 1 through 3, pp. 18-20, AAA Handbook) Article 1: SPORTSMANSHIP is a general way of thinking and behaving. GOOD SPORTSMANSHIP includes the following: a. Be courteous to all (participants, coaches, officials, staff, fans, spirit groups.) Know the rules, abide by and respect the officials' decisions. Win with character and lose with dignity. Display appreciation for good performance regardless of the team. Exercise self-control and reflect positively upon yourself, team, and school. Permit only POSITIVE behavior to reflect on your school and its activities.

b. c. d. e.

f.

Article 2: Specific Prohibitions a. Students who wear extreme or unusual clothing to the game or who paint their faces will not be allowed in the game.

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b.

Negative, demeaning, or obscene yells will not be permitted at any athletic event while teams are being introduced, or when teams, cheerleaders, or drill teams are performing. Students will not be allowed to turn their backs or hold up newspapers while teams are being introduced, or when teams, cheerleaders, or drill teams are performing.

c.

INTERPRETATIONS: The following interpretations are the basis for the previous rules: 1. In regard to Article 2, Rule a: Students who dress in an unusual manner or paint their faces distract from the game and the official spirit groups. In many cases, students in special dress and painted faces act more "rowdy" than they would otherwise. The basic philosophy behind this prohibition is "the show is on the court or field and not in the stands." In regard to Article 2, Rule b: Negative or obscene yells are demeaning and disrespectful and have no place in high school activities. In regard to Article 2, Rule d: Common courtesy and respect for individuals and teams should be shown at all times. Actions designed to show disrespect or to intimidate are simply not acceptable.

2.

3.

Article 2: Enforcement Procedures 1. The AAAAA principals shall be responsible for the interpretation of these regulations, including "desirable and unacceptable behavior" and shall communicate these rules to their students, staff, and fans. If possible, the rules should be published in the game program. The AAAAA principals shall stop or correct behavior prohibited under this policy and have the authority to remove students or fans from the game if unacceptable behavior continues. In most cases, the principal only has to go to the offending students, fans, or group and remind them of the rule, explaining that future violations will result in their removal.

2.

VI.

FOOTBALL Section I: Admission Prices -- It is recommended that all schools charge $5.00 for adults and $3.00 for students. (Final action would have to come from the school boards of each school.)

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Section II: Complimentary Passes -- (All Activities) a. The AAAAA principals association will provide twenty (20) complimentary activity passes per school to member schools conference presidents. Groups who perform at games, such as the band, cheerleaders, and drill team (in uniform), and sponsors shall be admitted to games free. Pep squad members must purchase a ticket.

b.

Section III: Crowd Control -- Opponents will be seated on opposite sides of the field. Exceptions made when over crowded. Sitting in aisles should not be permitted. Trouble makers should be barred from games (both students and adults.) A team will not put up its signs on the opponent's cheering section. All signs, flags, banners, etc. must be stationary and not carried. However, non-stationary signs may be associated with the spirit squads. (Example - Cheerleaders holding up a school flag) The run-through sign may be carried on to the field by uniformed spirit group members. Section IV: Field and Stadium Mechanics -a. All students, band, and pep squads and any noise making devices are to be behind the home team. When physically possible, it is requested that all supporters of a team, both adults and students, be on the same side of the field behind their team. A barrier or some other type construction is to be used to keep the fans off the play field both during and after the game. Use clock as official time. Home team will wear dark jerseys and the visiting team will wear white jerseys. The band will play the National Anthem and Alma Mater between 15 and 5 minutes before the game or at the half. The home team should make available a doctor, ambulance, and stretcher. All game mechanics and field markings shall be according to Federation Rule Book.

b.

c. d.

e.

f.

g.

Section V: Films and/or Video Tapes (See AAA Bylaws, Article II, Section 8, Rule 14, AAA Handbook p. 37-38.)

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a.

Films are to be unedited and in sequential order either as a game is played, or sequential order offensively and defensively. Effort should be made to film the game in its entirety. Wide angle is optional. Exchanging films -- previous two game films will be exchanged through the play-offs. Pay C.O.D. the carrying charges on borrowed film. (Films selected can be exchanged when scouting for next game to avoid mailing. It is the responsibility of each coach to inform the other coach of the poor quality of the film, and it will not have to be accepted. Every attempt will be made to send good, quality film or video tape.

b. c.

d.

e.

Section VI: Forfeits -- A forfeit fee of $1,000 will be on all AAAAA contracts in football. (AAA Bylaws, Article II, Section 3, Rule 4B, AAA Handbook p. 23) Section VII: Home Team Responsibilities -a. b. c. d. Provide space for two people in the press box to operate phones. Provide space for two people to film. Provide two 25-pound bags of ice for visiting team. Provide three cases of drinks, iced down, in the visitor's dressing room. If possible, provide space in the press box for scouts. Provide someone to meet the visiting team two hours before game time. If the opponent is going to arrive earlier, they should notify the home team coach in advance. Both teams shall leave the field 20 minutes before kick-off.

e. f.

g. VII.

BASKETBALL Section I: Admission Prices -- It is recommended that all schools charge $4.00 for adults and $3.00 for students. (Final action would have to come from the school boards of each school.)

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Section II: Basketball Practice -- Follow AAA rules and regulations on basketball. Section III: Game Mechanics -a. Follow all AAAAA basketball games, "B" games shall begin at 6:00 p.m. If two games are to be played, or "B" games shall begin at 5:00 p.m. if three games are to be played in one night. Playing dates, sites of games, times of games, etc. shall be on contracts signed by the school official of the schools involved. All officials will be under contract. (AAA Bylaws, Article II, Section 3, Rule 5, AAA Handbook p. 23.) Home teams will be permitted to have an organized band under school sponsorship at basketball games. Visiting teams groups or any other groups, whether from home school or out of school, will not be permitted to bring musical instruments or noise makers to basketball games. Home bands will be allowed to play before conference games, at time-outs, between quarters, and at half-time. Home bands will not be allowed to sit behind the visiting team's bench. Bands will not be allowed at the conference tournament. Visiting teams are not allowed to bring any signs or banners into an opponent's gym. The host school should display banners that are not controversial or derogatory. All home team signs will be restricted to the cheering section of the home team. No home team signs will be put in the visitor cheering section. All signs, banners, etc. must be stationary except for those held by approved uniformed spirit groups on the gym floor. Any flags or signs associated with the spirit squad need to be on their side of the gym and in front of their fans.

b.

c.

d.

e.

Section IV: Crowd Control -a. b. c. "Spirit Lines" will be composed of cheerleaders and players only. Each home principal may designate an area for cheerleaders to cheer. Cheerleaders will adhere to the AAA approved rules and guidelines for cheerleaders. (AAA Bylaws, Article III, Section 3, Rules 1-5, AAA Handbook p. 48) Trouble makers, both students and adults, will be removed from the game.

d.

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Section V: Violations -- Any violation of this handbook or of the AAA Handbook, Constitution, or Bylaws by a member school will be reported to the president of the AAAAA and the principals of the schools involved. This notification will be in writing and prior to reporting to the Arkansas Activities Association. a. Reporting Violations of AAAAA Rules -1. Violations of the AAAAA Handbook rules that are not AAAAA rules will be handled within the AAAAA organization, if possible, before taking them to the AAA. (AAA Bylaws, Article II, Section 6, Rule 2, AAA Handbook p. 31.). The following procedure for reporting and handling violations will be used: a. Violations of the AAAAA Handbook will be reported, in writing, to the president of the AAAA Classification and to the principals of the schools involved. The president will confer with the principals of the schools involved and attempt to resolve the situation. If a mutual agreement cannot be reached, the president of the AAAAA Classification will render a decision based on his interpretation of the AAAAA rules. Appeals of AAAAA Rules -1. Any member school, through its principal, may appeal a decision given by the president of the AAAAA to the Executive Committee of the AAAAA. The Executive Committee will make a decision based on the rules of the AAAAA and the statements of the respective schools. Appeals of the decision of the Executive Committee of the AAAAA will be made to the Executive Director of the AAA in accordance with the AAA Bylaws, Article II, Section 4, Rule 3, AAA Handbook p. 27.

2.

b.

c.

d.

2.

e.

Violations of AAA Rules -- Violations of the AAA Constitution and/or Bylaws will be reported to the

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president of the AAAAA Classification, the principals of the schools involved and the AAA as provided by the AAA Bylaws, Article II, Section 4 Violations, Appeals, and Penalties, Rule 1, AAA Handbook pgs. 26-27. Section VI: Forfeits -- A forfeit fee of $500 ($250 for varsity boys and $250 for varsity girls) will be on all AAAAA contracts in basketball.

VIII. CONFERENCE, REGIONAL, STATE TRACK MEETS, AND SPRING SPORTS SITES Section I a. All conferences, regional, and state meets are to be held on allweather tracks if possible. Host school for the region track meet will be determined by conference schools. Spring sport sites will be determined by conference schools.

b.

c.

IX.

AWARDS a. Conference awards for all AAAAA conferences will be ordered by the treasurer of the AAAAA division. Football, basketball, and volleyball awards will be ordered far enough in advance to be sent to each conference representative in time to be given to the conference champion within the next week after the final conference game. (If possible, and it can be determined, the conference championship trophy shall be sent to the site of the final championship game for presentation to the champion team at the end of the game. Track, tennis, golf, gymnastics, and baseball awards will be ordered far enough in advance so the awards will be available at the conference or region meet site the day of the event. 1. The awards in track will consist of one first place medal and five ribbons for each event and one conference championship trophy for both boys and girls.

b.

c.

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2.

Only conference championship plaques will be provided in tennis and golf.

d.

The treasurer of the AAAAA will order a plaque for the outgoing president of the AAAAA classification as a symbol of the members' appreciation for his service. The plaque will be presented to the outgoing president at the final meeting of the year, usually the March meeting.

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