contractors working on site at hull or scarborough campuses

					CONTRACTORS AND SUPPLIERS WORKING ON SITE AT HULL OR SCARBOROUGH CAMPUSES This document is applicable to contractors or suppliers who come onto the University premises to carry out work (such as Insurers, Auditors, equipment installers, equipment maintenance engineers, consultants, software developers and installers etc). This document excludes Estates and Facilities building works contractors who are subject to a separate document. SAFETY RULES AND CONDITIONS Before the University allows any Supplier or Contractor to carry out work on its premises the Contractor or Supplier must understand their legal statutory duties applicable to the type of work or operation they will be carrying out. The University expects Contractors and Suppliers to conduct their business and methods of work by conforming to the best safety practices. The University has its own health and Safety rules which apply to its employees, contractors or suppliers and their employees or any other persons permitted onto the University premises. To assure ourselves that the Contractors and Suppliers and their employees or their commissioned sub-contractors understand their obligations whilst on our premises, they are required to read these rules and understand that acceptance of the University’s official order will be taken as an agreement of acceptance of these rules. Note 1. For reference purposes a copy of these rules will be available on the supplier accessible area of the web site (http://www.hull.ac.uk/purchasing/SupplierInfo.htm). STATUTORY DUTIES An employer is bound to take reasonable care to ensure that their employees are safe in and about their work, are conversant with their employer’s safety policy and have been provided with information relative to the requirements of the Health and Safety at Work Act (1974) so far as it affects them. This means, among other things, that the employer must provide a safe means of access and egress, safe working places and systems of working, competent employees, adequate supervision and adequate equipment which is in good working order. 1. RESPONSIBILITY No work shall commence until the Contractor or Supplier has received an official order. The purpose of this is: I. To ensure that Contractors and Suppliers have official authorisation for working on University premises II. To ensure that ‘in-house’ client departments are made aware that authorisation has been given for work to be carried out

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III. To provide adequate arrangements and instructions on safe working requirements and to comply with statutory and University regulations 2. INSURANCE The Contractor or Supplier or other such persons must provide evidence of adequate insurance for any common law damages awards which may be made against them or to any of their employees injured during the course of their employment. 3. SMOKING POLICY The University operates a Non Smoking Policy in all buildings. Smoking in restricted areas will require the immediate removal of the offending person from the University premises. 4. FIRE PRECAUTIONS All fires, however small, must be reported to the Security Office (ext 5555 on Hull Campus and 7305 on Scarborough Campus). Fire fighting extinguishers located around the University premises may be used by contractor’s and supplier’s employees or other persons. Such equipment must not be used for any other purposes. 5. IN CASE OF FIRE Fire alarm systems throughout the University are operated by the break-glass method; please ensure your employees understand this. The alarms will be a distinctive audible warning. The alarm will, automatically, result in the Fire Brigade arriving at the scene of the alarm, together with a Security Officer. The Security Officer should be informed of the exact location and type of fire as soon after sounding the alarm as possible. At the sound of the alarm, as described above, the building and workplace should be evacuated immediately without question and all Contractor’s or Supplier’s employees should assemble at the nearest assembly point (green, numbered signs). No-one should re-enter the building until permission has been given from the Incident Controller. 6. BEFORE COMMENCEMENT OF WORK Permission must be given by the University before you commence working on site. This will normally be by official order. When first coming on site the Contractor or supplier should establish contact with the University representative in charge of the work or project. Ensure that the University representative is informed in advance of any materials or goods which may be delivered to our premises prior to your employees commencing work. Such goods and materials are accepted and stored at your own risk and should be clearly marked as being for (the name of the firm and its representative).

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The University may refuse any unsafe load or substance which could cause harm to our employees or any other persons. 7. DRAINS AND SEWERS No chemical substances, oils, solvents or other obnoxious substances are to be poured into, or allowed to enter the University’s drains and sewers. Accidental discharge should be reported to the University representative, the Security Office and the Safety Office. 8. EQUIPMENT BROUGHT ON SITE All equipment used by a Contractor or Supplier must comply with appropriate safety and electrical legislation. Equipment left on site shall be kept in a safe and secure manner and at the risk of the Contractor or Supplier All electrical equipment shall be of 110V or less. 9. WASTE DISPOSAL Contractors or Suppliers are responsible for the removal and disposal of all their waste in a safe and legal manner. Contractors may not deposit any waste or other material into University drains, dustbins and waste containers or in any other place on campus, with the exception of small amounts of paper and packaging which can be placed in the waste bins located in the area that the Contractor or Supplier is working in. Large amounts of packaging should be removed from site by the Contractor or Supplier. 10. ACCIDENTS Accidents which occur on University premises and result in an employee of the Contractor or Supplier being away from work for more than three days must be reported as required by existing regulations and additionally to the University representative in charge of the work or project who will arrange for the reporting of such accidents to the University’s Safety Office. The University reserves the right to investigate all accidents or serious incidents that occur on its premises and expects full co-operation from the Contractor or Supplier and their employees in the investigation of causes of such occurrences and in the interest of preventing similar occurrences. 11. EQUALITY The University is committed to eliminating unlawful discrimination, promoting equality of opportunity and promoting good relations between people of different racial groups, abilities, gender and age. Contractors and Suppliers are required not to unlawfully discriminate against any members of staff or students they come into contact with on the grounds of age, sex, disability, race, nationality, religion or belief or sexual orientation, either directly or indirectly. 12. ASBESTOS

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No work should be undertaken which interferes with the integrity of University buildings without first referrig to the Asbestos Register via Colin Stevens on 466380. Any inadvertent damage to asbestos within buildings should be reported to the safety office immediately. 13. ACCESS EQUIPMENT All contractors should bring any access equipment with them that they require for the work. Suitable risk assessments should be available as required by the Work at Height regulations 2005. No contractor should use step ladders of step ladders found on site. 14. GENERAL These rules imply that all Contractor’s or Supplier’s employees or other persons on University premises must be adequately qualified or trained to perform their work in safety to themselves and others. The rules are not to be taken as a complete list in compliance with any or all statutory regulations or requirements and you are reminded that you have a responsibility under the Health and Safety at Work Act to ensure your operations are at all times carried out in accordance with the latest legislation and current codes of practice. Your employees must understand that it is a breach of law to remove, deface, paint over or otherwise interfere with any equipment, instructions or warning notices provided by the University for the protection of other persons and any accidental incident of such a nature should be reported to the Representative. Contact telephone numbers: Security (01482) 466868 Hull Campus (01723) 367266 Scarborough Campus (01482) 465165 5555 (from any telephone on Hull campus) 7266 (from any telephone on Scarborough campus)

Safety Office Report Centre for Fire or emergency Declaration

I declare that I have fully read and understand this document. I agree to comply with the Rules and acquaint all persons employed by the Company (including sub-contracted staff) with these Safety Rules Signed Date Name (Block Capitals) Position (Block Capitals) Company Name (Block Capitals) Issued March 2007

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Description: contractors working on site at hull or scarborough campuses