THE ANSON COUNTY BOARD OF COMMISSIONERS convened for their regular meeting on June 2, 1998 at 9:00 a.m. in the Little Theater located in the Hampton B. Allen Library. Commissioners present: Anna H. Baucom, Chair Ross Streater, Vice Chair Lee G. Allison Herman K. Little Bobby Moore Bill Thacker
Staff members present: Steve D. Carpenter, County Manager James Bennett, Human Resource Bonnie M. Huntley, Clerk to the Board Vance Gulledge, Utilities Director
Chairman Baucom called the meeting to Order, welcoming those present. The Invocation was observed by a moment of silence. Approval of the Agenda by Commissioners: Chairman Baucom noted she was aware of four items that needed to be added to the Agenda. The first was an issue to be presented by Jonathan Thomas which will require a closed session. She asked that in addition to those who regularly attend closed session meetings, Steve Leary also be present. She also asked to add a report on the COPS grant submitted by the Sheriff, an appearance by Denise Lee and a request for funding by the Farmers Market’s. Chairman Baucom referred to the scheduled appearance of Toby Teal, stating he has asked to be excused and deferred to a later date. James Bennett, Human Resource, ask the Board to defer item 3d, Amendment to the Personnel Policy, to another meeting. Commissioner Thacker asked to place Ms. Lee’s appearance under Old Business after the Intensive Hog Operation discussion. County Manager Carpenter reminded the Board that year end tax releases and budget amendments will be presented towards the end of the month. Motion by Commissioner Thacker, seconded by Commissioner Little, to approve the Agenda with additions and changes. Motion carried unanimously. Public Hearing - NCDOT Secondary Road Paving Program: County Manager Carpenter noted the Board could present an alternative plan but must take action on this matter. Motion by Commissioner Thacker, seconded by Commissioner Little, to open the public hearing. Motion carried unanimously. Phillip Moxley presented the FY98/99 NC DOT Secondary Road Paving Program. Before he began, Chairman Baucom reminded Mr. Moxley that about a year ago this Board asked him how they could obtain the green Welcome to Anson County signs and asked what progress had been made on this request. Mr. Moxley stated he was not sure as this is handled through Mr. Tom Thrower but that he would have Mr. Thrower call Mr. Carpenter. In regards to the road program, Mr. Moxley stated there is a little over 1.2 million dollars this year which is a slight increase over last year and the program will be adjusted based on actual money received. Last year they partially funded Jack’s Branch Road and it will be completed this year. They will also pave Carpenter Road from 52N to SR1627. Some balances shown are from the current year and all figures are estimated.
All paving is contingent upon receiving all rights-of-ways and the necessary environmental review with 20% being held in reserve for various maintenance items. Vice Chair Streater asked why DOT was paving roads where no one lives while there are roads with many residents that need paving. It seems that we have school buses traveling unpaved roads. Mr. Moxley replied that the Commissioners many want to look into this and find a better way of selecting roads for paving. He reminded the Board that the top ten roads are frozen and in order to change the paving list you would have to start with number 11. He explained that roads receive rating points based on traffic count, businesses and homes. Commissioner Thacker asked Mr. Moxley if he could share with the Board the number of homes or businesses located on each of the top ten roads. Mr. Moxley did not have this information. Chairman Baucom asked if anyone in the audience would like to speak to this issue. Mary Dean, representing the Lilesville Town Council, mentioned that part of SR1709-Kirby Road is paved and asked if this called for the remainder of the road to be paved. Mr. Moxley answered yes. Rena Canipe questioned the paving of dead end roads. Mr. Moxley replied that sometimes there are quite a number of homes located on dead end roads and they are trying to serve the citizens. Richard Pinkston questioned why DOT installed a bridge on a dead end road so a landowner could harvest his timber. Motion by Commissioner Little, seconded by Vice Chair Streater, to close the public hearing. Motion carried unanimously. Motion by Commissioner Allison, seconded by Commissioner Little, to approve the NC DOT Secondary Road Paving Program as presented and adopt the following Resolution. Chairman Baucom understands that the top ten road order is frozen but if the Board has concerns about the next ten they need to let them be known. Any concerns need to be expressed to Mr. Moxley in February of next year. Motion carried unanimously.
RESOLUTION APPROVING ANSON COUNTY 1998-1999 SECONDARY ROAD PROGRAM 1997-1998 1997-1998 1997-1998 1998-1999 1998-1999 1998-1999 Balance-Regular Funds (Estimated) Balance-Trust Funds (Estimated) Balance-Bond Funds (Estimated) Allocation-Regular Funds (Estimated) Allocation-Trust Funds (Estimated) Bond Fund Allocation (Estimated) Total Funds $ 106,912 $ 163,732 $ 14,121 $ 516,243 $ 131,668 $ 270,177 $1,202,853
Funds reserved 20% for various maintenance functions such as spot stabilization, paved road improvements, placement of small bridges with pipe, safety projects, etc.: Regular Funds (Estimated) Trust Funds (Estimated) Sub Total Reserve 21.06% for overruns, contingencies, road additions, property owners participation paving, safety items, project surveys and right of way signatures. Funds Available Map Number 1 Description RURAL PRIORITY NUMBER 2F SR 1637 Jack’s Branch Road, from SR1614 to SR1618. Grade, drain, base, pave and seed. Length: 3.30 miles $ 124,631 $ 59,080 $1,019,142 $ 131,236 $ 887,906. Estimated Cost 230,637
Partially Funded Fiscal Year 97-98 In the amount of $205,970 Total Estimated Cost $436,607 2 RURAL PRIORITY NUMBER 3F SR 1629 Carpenter Road, from SR 1627 to NC 52 North. Grade, drain, base, pave and seed. Length: 1.50 miles RURAL PRIORITY NUMBER 4F SR 1658 Curlee Road, from SR 1601 to Dead End. Grade, drain, base, pave and seed. Length: 0.70 miles RURAL PRIORITY NUMBER 5F SR 1812 Diggs Road, from SR 1829 to the Beginning of Pavement. Grade, drain, base, pave and seed. Length: 0.82 miles RURAL PRIORITY NUMBER 6F SR 1709 Kirby Road, from NC 109 North to the Beginning of Pavement. Grade, drain, base, pave and seed. Length: 1.20 miles RURAL PRIORITY NUMBER 7F SR 1613 Lee Road, from SR 1654 to SR 1612. Grade, drain, base, pave and replace bridge #219 and seed. Length: 1.35 Miles Partially Funded FY 98-99 $70,000 Total Estimated Cost $278,430 Total Miles to be Paved 214,967
Estimated funds for fiscal year 1998-1999 are based on those funds received for Fiscal year 1997-1998. It is unknown at this time what the total amount will be. Adjustments to the proposed program will be made to reflect the actual funding amount. When unable to acquire necessary right of way for an unpaved road, will apply available funds programmed for that improvement toward the next priorities. Program subject to availability of funding, right-of-way and environmental review.
Motion by Commissioner Little, seconded by Vice Chair Streater, to approve the Consent Agenda, with the exception of item d, as follows: Tax Releases:
Solid Waste Refunds: Janie Mae Golson Total Solid Waste Releases: B C Brasington J A Hardison Sr. Trust Total Property Tax Releases: J A Hardison Sr. Trust Patricia Jackson Total 1997 $ $ $ $ $ $ 34.00 34.00 34.00 34.00 68.00 306.76 175.23 481.99 BOE
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Vehicle Tax Adjustments: Julian White Total Vehicle Tax Refunds: John Beaver Kimberly Davis Sharon Dutton Gregory Eudy John Goodwin Walter Harrington Cathy High Walter Hendley Bobby Little Debra McKever James Usrey Total
$ $ $
1997 1997 1997 1997 1997 1997 1997 1997 1997 1997
37.04 Proration 60.76 Proration 22.22 Proration 39.87 Proration 102.96 Proration 17.76 Proration 23.58 Proration 21.09 Proration 4.64 Proration 4.72 Proration 14.10 Proration $ 348.74 3.89 Situs 127.24 Situs 7.65 Proration 57.70 Proration 102.83 Proration 2.16 Proration 1.98 Proration 23.94 Value 32.88 Situs 25.71 Value 39.60 Proration 37.80 Proration 157.88 Situs 10.71 Proration 49.50 Proration 16.46 Billed twice 98.75 Billed twice 61.34 Situs 61.34 Situs 47.35 Situs 58.19 Value 32.23 Proration 61.05 Value 102.72 Proration 71.33 Proration 37.15 Situs $ 1,329.38
Vehicle Tax Releases: Crystal Ballard Donnie Blackwell Charles M Bowman Tammy Bradshaw Harvey Carpenter Jane Caudle William Caudle Bradford Davis Downer Electric Service Richard Frizzell Harry Gaddy James Hamilton Dwight Hobbs Lemar Johnson Tammy Lemmons Bruce Lomax Sheila Marsh Lori Mills Lori Mills Lori Mills Glenn Phifer Debra Ratliff Ronald Stewart United Carolina Piping Inc. 1997 Garland White Julian White Total
1997 1995 1997 1997 1997 1997 1997 1997 1997 1997 1997 1997 1997 1997 1997 1997 1997 1996 1996 1997 1997 1997 1997 1997 1997
Approval of Minutes: Approved minutes of May 6, 1998 Budget Amendments and Contingency Transfer: Approved budget amendment for health department for the Division of Women’s and Children’s Health. Programs are Family Planning, Maternal Health, Child Health, Child Services Coordination, WIC and Orthopedic. AMENDMENT ANSON COUNTY BUDGET ORDINANCE FY 97/98 BE IT ORDAINED by the Anson County Board of Commissioners that the 1997-98 FY Budget Ordinance be amended as follows:
Section 1. Expenditures: Increase Health Programs 11-5110-81 $ 65,900.00 Decrease Health Programs 11-5110-81 65,900.00 Total Expenditures $ 0.00 Section 2, Revenues: Increase All Programs 11-5100 $ 65,900.00 Decrease All Programs 11-5100 65,900.00 Total Revenues $ 0.00 Total Increase $ 0.00 Adopted this 2nd day of June, 1998. ANSON COUNTY BOARD OF COMMISSIONERS s/Anna H. Baucom, Chair ATTEST: s/Bonnie M. Huntley, Clerk to the Board The next amendment is a combination of ACTS and Emergency Telephone System Fund. In ACTS we are increasing revenues and expenses due to increased riders. Emergency Telephone System Fund is to provide a separate accounting for the 911 system revenue as required by LGC this year.. It includes $30,799 in accumulated 911 funds and the total of this years collections. AMENDMENT ANSON COUNTY BUDGET ORDINANCE FY 97/98 BE IT ORDAINED by the Anson County Board of Commissioners that the 1997-98 FY Budget Ordinance be amended as follows: Section 1. Expenditures: Increase 11-4110 (Transfer to 26 Fund) $ 30,799.00 Increase 11-4521-23 18,000.00 Total Increase $ 48,799.00 Section 2. Revenues: Increase 11-4110 (Fund Balance Appropriated) $ 30,799.00 Increase 11-3452 18,000.00 Total Increase $ 48,799.00 Section 28. The following amount is hereby appropriated in the Emergency Telephone System Fund for the fiscal year beginning July 1, 1997 and ending June 30, 1998: Operations & Maintenance $135,799.00 Section 29. It is estimated that the following revenues will be available in the Emergency Telephone System Fund for the fiscal year beginning July 1, 1997 and ending June 30, 1998: Access Facility Fees $105,000.00 Transfer from General Fund 30,799.00 Total $135,799.00 Adopted this 2nd day of June, 1998. ANSON COUNTY BOARD OF COMMISSIONERS s/Anna H. Baucom, Chair ATTEST: s/Bonnie M. Huntley, Clerk to the Board The next amendment is for Social Services and increases revenues and expenses for Work First transportation. This will be used to off set expenses incurred by ACTS. AMENDMENT ANSON COUNTY BUDGET ORDINANCE FY 97/89 BE IT ORDAINED by the Anson County Board of Commissioners that the 1997-98 Budget Ordinance be amended as follows: Section 1. Expenditures: Increase 11-5310-5580 $ 5,070.00 Total Increase $ 5,070.00 Section 2. Revenues: Increase 11-5310 $ 5,070.00 Total Increase $ 5,070.00
Adopted this 2nd day of June, 1998. ATTEST: s/Bonnie M. Huntley, Clerk to the Board
ANSON COUNTY BOARD OF COMMISSIONERS s/Anna H. Baucom, Chair
Board also approved the transfer of $700 from contingency to line item 11-4521-4311 for telephone & fax lines for ACTS to carry them through June 30th. School Property Acquisition: Approved the purchase of property on highway 52 south for the construction of a new elementary school.
Appearances: Toby Teal: Asked to defer to a later date. Walter Edwards: Mr. Edwards, representing Ansonville Fire Department, asked the Board for funding to purchase new Scott air packs. They’ve added on to their building, purchased a new crash truck and ambulance and do not have the funds for this purchase. Many young people have joined their department and are in need of air packs. They currently have four that need to be brought up to standard at a cost of $1,000 each and they want to purchase four new packs at a cost of $2200 each. Commissioner Moore inquired if they could afford to pay any part of the $13,000 needed for this item. Mr. Edwards stated their funds are low and they are willing to work anyway possible and will take whatever the Commissioners can give. County Manager Carpenter noted the money would have to come from either fund balance or contingency and cautioned the Board that if they approve this funding, they may as well get ready to do the same for all fire departments in the county. Mr. Edwards noted that Ansonville had a 6% fire tax but reduced this several years ago to 3% in order to help lighten the revaluation increase. Commissioner Thacker asked Mr. Edwards could they not raise their fire tax to 5% to be in line with the other departments? Mr. Edwards answered they could, but was sure they would hear from all their residents. After discussion, Chairman Baucom suggested the Board hold this request for budget deliberations to see if they could help in anyway. They invited Mr. Edwards and any other representative, to attend the public hearing scheduled for June 10th at 6:00 p.m. in Courtroom #1 located in the Courthouse. Jonathan Thomas: Motion by Commissioner Allison, seconded by Commissioner Thacker, to go into closed session pursuant to N.C.G.S. 143-318.11(a)(3) to consider and give instructions concerning a potential or actual claim, administrative procedure or judicial action. Motion carried unanimously. Back in regular session, Administrative Matters was the next item of discussion. Westwood Hills Homeowners Association Loan: Vance Gulledge reported that the Westwood Hills Homeowners Association was formed to handle the paper work for receipt of grant and loan funds needed to construct a sewer system and pump station in the Westwood Hills SubDivision. This was accomplished and FHA loan funds were received in 1993. The Anson County Commissioners entered into an agreement with the Westwood Hills Homeowners Association to maintain their system, collect fees from homeowners and to make the payments on the FHA Loan funds. The FHA Loan extends for a period of 40 years from 1993, and is now administered through the Rural Development office and will require significant paperwork every five (5) years to maintain the loan. Vance reported that we have thirty eight years left on this forty year loan. Since the loan balance is presently under $25,000.00, they are recommending that the Board pay off the balance of the loan from WWTP Fund Balance and assume ownership of this sewer system. Motion by
Commissioner Allison, seconded by Commissioner Moore, to pay off the loan. Motion carried unanimously. IOG County Administration Class: Chairman Baucom announced that last year, in an effort to improve county administration, the Board decided to send one employee a year to this class. This year there are three applicants: Rita James, Bonnie Huntley and Kelly Treadaway. Chairman Baucom was of the opinion that the Board agreed last year that Bonnie Huntley would have priority. Motion by Commissioner Allison, seconded by Commissioner Little, to send Bonnie Huntley to IOG Administration Class. Chairman Baucom commented that it was inherant on everyone to make sure the county operates smoothly and to be supportive of Mrs. Huntley as she undertakes this class. County Manager Carpenter voiced a concern of scheduling meetings around the class schedule. All members voiced support and willingness to work around class schedules. Motion carried unanimously. Old Business: Intensive Hog Operations: Marc Kolman, Health Director, was asked to speak on this matter. Mr. Kolman replied he was expecting to receive direction from the Board and had not prepared a statement. He noted that at the request of community members, a task force was set up by the Board of Health to approach ILO issues. The committee has met a few times and entertained discussion on where to go with the issue and have reviewed proposed ordinances from other counties. He stated that the county could control HB515 with zoning. According to Mr. Kolman, the Ordinance adopted by Chatham County is probably the most tested and most effective combination of both health and land use. Mr. Kolman stated if the Board of Health is to reconvene, he would like to have a Commissioner appointed to be a part of the board. Chairman Baucom asked if the task force was inactive at this time and if they had made any recommendations. Mr. Kolman replied they are inactive and had not made a recommendation in the form of an Ordinance. Chairman Baucom noted she understands from Mr. Kolman that the best approach to this issue would be through land use and zoning. It was also recommended that this Board consult with the Board of Health to devise a plan or guidelines. There was a discussion of HB515 and the moratorium placed by the State. Denise Lee pointed out that in 1990, the Commissioners appointed a task force to look at this issue and believes they made a recommendation. She feels the task force appointed by the Board of Health was never asked to make a recommendation She questioned the State moratorium, feeling it was full of loopholes, and wondered if we would be preempted if the county passed a moratorium that took out some of the State’s loopholes. She also wondered if there was a way the county could require well monitoring. She questioned the Board if they were going to wait until the water was contaminated before they react. County Attorney Bower will research the issue of preemption and find a definitive answer. Commissioner Allison asked Ms. Lee what she sees wrong with the state moratorium. Ms. Lee feels that in some respects it is good but it states that no new operations or expansions can happen unless they use innovative technology, but it does not define innovative technology. Phoebe Black - Library Request: Ms. Black was unable to attend and Mary Bennett Little spoke in her stead. Ms. Little presented each Commissioner with a handout of information learned since their last presentation to the Board. County Manager Carpenter noted that in discussion with the roof and HVAC people we found that the main problem with the HVAC was the control system. We also found that we are twelve years into a twenty year warranty on the roof and the leaks are due
to flashing and down spouts. A proposal has been presented to repair the roof drains. This will be looked at during budget discussions. Appointments: Commissioners Allison and McLendon were to make appointments to the Planning Board. Motion by Commissioner Allison, seconded by Vice Chair Streater, to appoint Bobby Briley. Motion failed 3 to 3 with Commissioners Little, Moore and Chairman Baucom opposed. New Business: Wadesboro Request for Funding for I/I Study: Chairman Baucom noted Wadesboro is requesting a refund of overpayment for sewer. Ellen Huntley, Assistant Town Manager, spoke to the Board. She noted that in 1995 the County went from a rate structure where Wadesboro paid a fixed cost, to one where they pay for all gallons used. Ms. Huntley stated that the majority of the cost in our sewer budget is fixed and our budget is based on receiving a certain amount of gallons from each sewer customer. She also stated that if we get more than the budgeted amount, we make a lot more money and the same is true if we get less, we make less money. She feels that in the three years this has been in effect, we’ve made money each year. This year because of the El Nino rains, is it estimated that Wadesboro will pay $155,000 more than we had budgeted. Ms. Huntley stated Wadesboro is aware of their infiltration/inflow problem and are currently conducting a study to handle this problem. They want to use the overpayment funds to help fund the study and is requesting that we consider refunding a portion of the surplus revenue to the town. Vice Chair Streater commented that all water received from the Town was treated. Ms. Huntley stated that most of the water received was rain water and very diluted so our chemical and electricity cost did not increase. The only other towns with this same problem are Morven and Lilesville. Commissioner Little feels this problem extends further than Wadesboro and feels if we honor their request, we should extend the same offering to Morven and Lilesville. He realizes that we need to help the municipalities, but we have cost we have to absorb in this unusual year and recommends we refund on a 60/40 split. He wants the county to keep sixty percent and refund forty percent to Wadesboro, Morven and LilesvIlle. Ellen stated that it would be after the June bill before we could determine the exact amount of overpayment. Vice Chair Streater asked Vance Gulledge, Utilities Director, how this would affect his budget. Vance stated it would come from their fund balance. Vance also noted this is a complex issue and the town has a point, to a point. Vance commented that he has been employed with the county for nine years and Morven, Lilesville and Wadesboro have had infiltration problems for all of those nine years. He has no problem refunding a portion of the overpayment but would like something for the money we are paying. Vance explained that a one inch rain storm puts our sewer plant out of compliance. He could solve all these problems from the county standpoint by installing in each metering station a devise that will not allow the towns to send more than what is budgeted, but that will make it run in the creek on the town side and then the towns gets in trouble. This year, because of these problems, we’ve been in trouble several times but that is really not the way to go. Ellen stated that the town is aware that they are contributing to the problem and they are going to take care of their problem but would like some help with the excess funds. Commissioner Thacker would like to use this money for a county wide study and include the towns and see if we can’t correct the problem by helping each other. He hates to see us return money for them to do a study when the county needs one of their own. According to Ms. Huntley, the Town of Wadesboro has already begun their study at a cost of $247,000 as they did not have time to wait since the State is on them to get this done. They estimate it will take about $3,000,000 to repair their problems and are hoping to get funding through the State or will have to borrow from the State Loans and Grants. They estimate the pay back on the loan to be about $250,000 and this
will have to be incorporate in the Town’s rates. Again, Commissioner Thacker noted he has a problem with the fact that they have obligated themselves to a study and are now asking us for the money. He feels they should have requested a refund prior to starting the study. Ellen noted the State of North Carolina gave them six months to complete this study. They requested the refund two months ago and did not have time to wait for a decision. It was explained that the town and county are doing a study of separate lines. Vance noted the county may have some minor problems but the majority of the problems are coming from the towns. County Manager Carpenter noted that currently Morven has Hobbs, Upchurch doing a study and Lilesville is having a study quoted to them. County Manager Carpenter noted we had talked about doing a single study of all the systems and remember, sewer revenues is a shared system and it’s not fair to spend new county sewer revenues and have Peachland/Polkton paying for problems in other towns. The reason we concluded it would be best for each individual town to do their own study was they use a different engineer than we do and we would not be familiar with their system. It was also noted that the study conducted by the county will be somewhat broader as we will be analyzing the western half of the county for economic development and growth. After much discussion, motion by Commissioner Little, seconded by Vice Chair Streater, since we are all in this problem together and to be fair to all, the county help the towns with a 30% return of the surplus over what was budgeted due to rainwater. Commissioner Thacker suggested that the Utilities Director present a recommendation to this Board as to what percentage should be refunded. Vance noted that they have recommended a reduce rate for the coming year, partially because of this problem. Motion carried unanimously. Proposal for Contract Labor at Convenience Sites: Richard Allen talked with the Board about providing personnel for the convenience sites around the county, presenting them a handout of information. Mr. Allen believes he can save the county money and improve service at these sites. Chairman Baucom mentioned that one of the priorities for this year is to improve image and effectiveness of county government and this sounds very timely. This is a matter that will have to be competitively bid and Mr. Allen hopes to be the successful bidder. He would take the current employees, add new ones and improve the image of these sites by putting the employee in uniform, operating under the county rules and regulations. Vice Chair Streater asked Mr. Allen how he could save the county money. Mr. Allen noted that because this will have to be competitively bid, he cannot give a bottom line figure. Mr. Allen stated he currently has over fifty employees on staff and guaranteed the Board that he would offer our current part time convenience center workers a position on his staff at the same salary they are currently making. Chairman Baucom asked the Board if they would like to pursue privatizing this function. Vice Chair Streater feels this is a good idea, especially having the attendants wear a uniform. He stated that when he visits these sites, he sees more people from Chesterfield County, SC than Anson County. Commissioner Thacker wondered if a convenience center card could be mailed to our residents along with their tax notice. Vance Gulledge noted this has been considered before and carries a $10,000 cost. Vance stated that counties that use this have found it to not be very effective. After discussion, motion by Vice Chair Streater, seconded by Commissioner Moore, to put this function out for bids. Motion carried unanimously. Commissioner’s Concerns: Chairman Baucom - Calendar of Events: The Clerk had shared a copy of a calendar prepared by Orange County with the Chairman. Chairman Baucom asked the Clerk to give a copy of this material to every Commissioner for future discussion.
Chairman Baucom shared with the Board a complaint she received yesterday from a citizen. It seems this person’s vehicle tax bill was due yesterday and he paid it on the due date and was charged interest. He was informed that this is the way the computer is programmed. Chairman Baucom feels interest should be charged only when paid after the due date. Commissioner Moore commented that maybe the person who programmed the computer made a mistake. After discussion, the Board agreed that interest should be charged only after the due date. County Manager Carpenter will look into this matter and report back to Chairman Baucom. Chairman Baucom voiced her disappointment in the local cable service. She understands the county franchised them and they were to do certain things. She appointed Commissioner Thacker and Commissioner McLendon, along with the County Manager, to find out from the franchise agreement the things they said they would do and see if these things have been carried out. If not, she would like this team to find out when we can expect these things to be completed. They are to report their findings to the Board. Another item brought up by Chairman Baucom was the summer youth program where young people are given jobs during the summer. Pee Dee COG has decided they are not going to start this program until July, leaving only one month for the youth to work. She shared her concern for this, noting this Board may not have any recourse in the matter but is presented as information. Commissioner Thacker feels some of the problem is that school is out a little earlier this year than in the past. Commissioner Little noted this is federally funded through PD COG and ESC. County Health Insurance Program: James Bennett, Human Resource, noted the insurance committee consisted of a diverse group of employees, representing the retired community, child bearing employees, older workers, smokers and non smokers. The group met and discussed the pros and cons of Healthsource, the current carrier. They were deemed as being very effective and well liked by the employees. They solicited bids from five carriers, quoting the same PPO arrangement. After receiving the quotes, the committee reconvened to review the quotes. Healthsource presented a quote that reflected a 33% increase for next year. After reviewing the quotes, it is the committee’s opinion that the Wellness plan would be the recommended insurance company for next year. Mr. Bennett noted the benefits quoted by Wellness reflect an increase in benefits at a lower cost. The county pays the cost for all employees which with Wellness will be $168.00 next year. Two local agents were allowed to bid the same plan and the insurance committee selected Mr. Lee Roy Lookabill of Anson Real Estate and Insurance as the county agent. Mr. Bennett noted that based on our current rate, the county will save $72,000 a year by changing carriers. If the Board approves the change, he will notify Healthsource today of our plans to switch carries effective July 1, 1998. Mr. Bennett explained that we will have the same local network of doctors with Wellness as we have with Healthsource. Mr. Bennett disclosed that a county employee is a partner in Anson Real Estate and Insurance. It is the opinion of both County Attorney Bower and the Institute of Government that this does not constitute a conflict of interest. Motion by Commissioner Little, seconded by Vice Chair Streater, to accept the recommendation of the insurance committee and to accept Mr. Lee Roy Lookabill of Anson Real Estate and Insurance as the county agent. Commissioner Thacker voiced appreciation for work done by the insurance committee and likes the idea of having a local representative to contact should insurance problems arise. Motion carried 5 to 1 with Commissioner Moore opposed. COPS GRANT: County Manager Carpenter explained that about fourteen months ago, Sheriff Sellers brought before the Board the COPS grant and asked permission to apply. The Board
approved the application and funds were appropriated last year in contingency for four additional deputies. We anticipated a decision by last December but never heard anything. COPS was not included in this year’s budget request submitted by the Sheriff and therefore, is not included in the proposed FY 98/99 budget. Late yesterday, County Manager Carpenter received word from the Sheriff’s department that the federal government has told them to prepare to be awarded the COPS program. Sheriff Sellers, when submitting his application and knowing the county could only fund four positions, and because he’d been told the number requested is always cut, asked for seven positions. The latest word is that they will fund seven positions. County Manager Carpenter presented this as information, noting the original application was a 75/25 salary split with the county making a commitment to pick up one hundred percent of the salary two years down line. The percentage of position funding has yet to be decided but feels the Board should assume there will be four positions approved sometime during next year’s budget. There is currently $66,000 in this year’s contingency to fund this should we receive the grant. Farmer’s Market: County Manager Carpenter was contacted by Russell Sikes a few weeks ago on another budget issue. It seems that the farmer’s market has a fund shortage and wants the county to fund the operations of the program. County Manager Carpenter has since found out they do not have funds to open this season. When this operation was set up, the concept was to provide a self sufficient operation and a place for local farmers to sell their wares with the county providing insurance and maintenance on the cooling system. They take in some revenue but their expenses far exceed the revenues. Motion by Vice Chair Streater to give the farmer’s market $500.00 from contingency to allow them to open this season and discuss further funding during budget discussions. Motion was seconded by Commissioner Little. Commissioner Allison feels this should be an operation under Cooperative Extension with Commissioner Thacker in agreement. Motion carried 5 to 1 with Commissioner Moore opposed. Motion by Vice Chair Streater, seconded by Commissioner Little, to recess until June 10 th, 1998 at 6:00 p.m. in Courtroom #1. Chairman Baucom asked all members to come to the next meeting with their issues written out. State what you don’t like about the budget and what you do like and be ready to put these issues together to begin the budget process. Motion carried unanimously. Respectfully submitted:
Bonnie M. Huntley Clerk to the Board Meeting time: 3 hrs.