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					Arts and Culture for Development (ACD) 2003

Timeline + Budget
Once you have decided on an appropriate project and completed some background research, it would be helpful to make out a work plan.    This time line is based on a fairly in-depth participatory project where the British Council is the lead partner. It should not be seen as prescriptive as timings and project stages will vary according to the nature and scale of the project proposed. This plan cannot detail the actual project activities and only shows the major milestones.

Project Stage
Project Research

Time Allocation
3-6 months

Planned Activity
Meetings

Who’s Involved
British Council NGOs Community Groups Community Leaders British Council NGOs Community Groups Community Leaders Local /UK Artists British Council NGOs Community Groups Community Leaders Funders (Local/UK artists from action research project)

Resources Needed
To be agreed in discussion with stakeholders: Support staff? Translators? Space Requirements? Technical Requirements? Materials (e.g. mats/props/musical instruments?) Hiring Equipment?

Planned Outcome
Identify communities to work with and the issues

3-6 months

Possible action research project

Identify causes of issues from community perspective and possible ways an ACD project might address them Agree goals, outline processes and responsibilities, funding and outline budget

Project Planning

3-6 months

Initial planning meeting of all stakeholders

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Arts and Culture for Development (ACD) 2003

Project Stage

Time Allocation
3-6 months

Planned Activity
Selection of UK practitioner(s)

Who’s Involved
British Council NGOs Community Groups Community Leaders (Local/UK artists from action research project) British Council NGOs Community Groups Community Leaders Funders UK practitioner(s)

Resources Needed

Planned Outcome
Where possible, jointly agree which UK practitioner(s) to work with

1-3 months

Detailed planning meetings

Refine and detail goals, processes, roles, responsibilities, risk strategies, monitoring and evaluation, impact and sustainability measures, timescales, funding and budget Stakeholder agreements for all stakeholders, clarifying the overall project and their individual role/responsibilities

1 month

Agree and draw up stakeholder agreements

British Council NGOs Community Groups Community Leaders Funders UK practitioner(s) British Council NGOs Community Groups Community Leaders Funders UK practitioner(s)

Project Start-up

3-6 months

Preparatory management activities required to set project up

All practical/administrative needs are in place for project to commence

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Arts and Culture for Development (ACD) 2003

Project Stage
Project Delivery Project Monitoring

Time Allocation
To be confirmed (Tbc) For the duration of the project

Planned Activity
Tbc Regular monitoring meetings or other monitoring method throughout the delivery stage

Who’s Involved
Tbc British Council Participants NGOs Community Groups Community Leaders Funders UK practitioner(s)

Resources Needed

Planned Outcome
Tbc

Video diaries? Questionnaires? Facilitated group meetings? Ongoing video/photographic records? Participants/artists/staff feedback? (including technical and support staff)? Partners/stakeholders feedback? In addition to the internal evaluation process you may wish to consider an external arts evaluator

Ensure project is on target and adjust/revise goals or processes as necessary

Project Evaluation

Evaluation meetings and activities built into final stages of project

British Council NGOs Community Groups Community Leaders Funders UK practitioner(s)

Assess both positive and negative aspects of project, and ensure that any learning is carried forward into the next stage or into future projects

Follow-up sustainability/ support measures

Tbc

Tbc

Relevant stakeholders carry out sustainability/support measures as identified and agreed at project planning (and if relevant, project evaluation) stage

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Arts and Culture for Development (ACD) 2003

Project Management (if relevant)

x personnel over y days @ £y, travel, accommodation and per diems, admin costs (stationery, telephone, etc.) When you negotiate fees with the practitioner, it’s advisable to clarify whether you will cover any additional small admin costs they may incur, or, as is more usual in British Council projects, whether these costs should be included in the practitioner’s ove rall fee.

Project Planning
Attendance at planning meetings Planning time: x personnel over y days @ £y, travel, accommodation and per diems x personnel over y days @ £y Time spent devising/planning the actual programme of work – this should include both time prior to project delivery and ongoing planning time built into the project timetable

Project Delivery Project Evaluation
Ongoing project process: Project outcomes

x personnel over y days @ £y, travel, accommodation and per diems equipment/materials (including shipping costs)

x personnel over y days @ £y, equipment/materials accommodation and per diems x personnel over y days @ £y, equipment/materials accommodation and per diems

Sustainability/Dissemination
Training sessions/talks etc. Documentation Follow-up sessions (if relevant) x personnel over y days @ £y, equipment/materials accommodation and per diems videos, poster, exhibitions etc. x personnel over y days @ £y, travel, accommodation and per diems equipment/materials (including shipping costs)

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