OUTDOOR ADVENTURE ACTIVITIES LICENSING LEGISLATION - REQUIREMENTS

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					                                                                 THIS REPORT RELATES
STIRLING COUNCIL                                                 TO ITEM
                                                                 ON THE AGENDA


COMMUNITY COMMITTEE                                               COMMUNITY SERVICES


24 April 1997                                                     NOT EXEMPT


 OUTDOOR ADVENTURE ACTIVITIES LICENSING LEGISLATION - REQUIREMENTS FOR
                           STIRLING COUNCIL




1     PURPOSE

      1.1       To propose Draft Policy and Procedures for Outdoor Adventure Activities
                organised by services in Stirling Council in line with the Outdoor Adventure
                Activities Licensing Regulations introduced in 1996.



2     SUMMARY

      2.1       The report provides information relating to the Legislation and Licensing
                Regulations.

      2.2       The report proposes systems and procedures to be adopted by Stirling
                Council to meet the requirements of the Legislation.



3     RECOMMENDATION(S)

      3.1       To agree to a draft policy for the provision of Outdoor Adventure Activities
                across Stirling Council.

      3.2       To agree draft Management systems and procedures for Outdoor Adventure
                Activities, appropriate to each service.

      3.3       To continue cross service working to ensure:-

                •   (a) a co-ordinated approach to the provision of Outdoor Adventure
                        Activities.

                •   (b) the production of a Stirling Council Excursions Policy for other types of
                    excursions and activities eg: School Trips, Trips Abroad, Residentials.
                                         -2-



4   CONSIDERATIONS

    4.1   Following Legislation, the Activity Centres (Young Person’s Safety) Act 1995,
          the Outdoor Adventure Activities Licensing Regulations were introduced in
          1996.

    4.2   Purpose

          The purpose of the Adventure Activities Licensing Scheme is to ensure that
          good Safety Management Practice is followed in the provision of Outdoor
          Activities for Young People.

    4.3   Scope

          The statutory scheme is aimed at anyone who provides specific adventure
          activities in return for payment, to young people under 18.

          The following activities are within the scope of the licence scheme:-

          •   WATERSPORTS               Canoeing, Rafting, Windsurfing, Sailing,
                                        Kayaking

          •   CLIMBING                          Climbing,Abseiling, Scrambling

          •   CAVING                    Pot Holing, Cave Diving, Gorge Walking

          •   TREKKING                  Walking, Running, Mountain Biking, Pony
                                        Trekking, Off-Piste Ski-ing

    4.4   Exemptions

          There are a number of exemptions which do not require to hold a licence.
          These include:

          •   provision by voluntary associations for members.

          •   provision by educational establishments for their own pupils.

          •   provision for young people accompanied by parent/guardian.

    4.5   Current Provision

          4.5.1   Outdoor Adventure Activities are provided by the following Stirling
                  Council services:-

                  Community Services            Sport and Leisure
                                                Youth Services
                                                Community Support

                  Education Services            Schools
                                                Play Services

                  Environmental                 Countryside Rangers
                  Services
                                          -3-

                  Housing and                    Adult Training Centres
                  Social Work                    Residentials for Children/Young People
                  Services                       in Care

                  Until 31st March, 1997 most of these services have followed Central
                  Regional Council’s Excursions Policy Document Procedures.

    4.6    The existing Central Regional Council’s Excursions Policy will require to be
           updated to ensure co-ordinated procedures to cover other types of excursion
           and activities organised by Stirling Council Services eg: school trips, trips
           abroad, residentials.

    4.7    Updated Policy - Progress Report for Adventure Activities

           Stirling Council Sport and Leisure Services applied in July 1996 for a licence.
           Since that date detailed documentation has been produced. The main areas
           which have been addressed are:-

           -      Policy Statement
           -      Aims and Objectives
           -      Areas of Responsibility and Supervision Arrangements
           -      Emergency and Safety Procedures
           -      Code of Practice for Outdoor Adventure Activities
           -      Risk Assessments

    4.8    Consultation with appropriate services and organisations has taken place
           throughout. A joint working group was established to consider implications of
           the Legislation for all services.

    4.9    The Licensing Board will assess the procedures and policies of Stirling
           Council on 16th April 1997.

    4.10   Depending on the outcome of the assessment the working group will continue
           to meet to ensure a co-ordinated approach to the provision of Outdoor Activity
           and to formalise systems and procedures.

    4.11   An agreed Policy for Outdoor Adventure Activities for Stirling Council will be
           presented to the Community Committee on 19th June 1997.




5   POLICY IMPLICATIONS

    5.1    To make communities safer.

    5.2    To enhance diversity and promote quality services.
                                                 -4-



6      CONSULTATIONS

       6.1       Consultation meetings have been held involving representatives from the
                 following services:-

                 -      Education
                 -      Environmental Services (Countryside Ranger Service)
                 -      Community Services (Youth Services, Community Support, Stirling
                        Sports Council, Sport and Leisure)
                 -      Chief Executive Services (Emergency Planning, Health and Safety)
                 -      Housing and Social Services
                 -      Outdoor Activity Licensing Authority




7      RESOURCE IMPLICATIONS

       7.1       To co-ordinate the provision of Outdoor Adventure Activities across the
                 Council there will be an implication in terms of staff time and print costs for all
                 the documentation.

       7.2       In-service training and the provision of Technical Advisers will have a financial
                 implication.

       7.3       Assessment Procedure and payment of the licence will have a limited financial
                 implication.

       7.4       Total budget will be approximately £3,000.



8      BACKGROUND PAPERS

       8.1       Stirling Council’s “Draft” Health and Safety Policy.

       8.2       Outdoor Adventure Activities Licensing Authority Regulations 1996.

       8.3       Central Regional Council’s Excursions Policy Document.

Author(s)
Name                               Designation                      Tel No/Extension

Fiona Irons                        Sports Development               432265
                                   Manager



Approved by
Name                               Designation                      Signature

Helen Munro                        Director of Community
                                   Services

Date        11th April 1997                      Reference
CSREP68.DOC