JORDAN COMMONS CONDO ASSOCIATION INC. Annual Unit Owners Meeting Page 1 of 2 Executive Board Meeting Minutes 4 January 2007 Website: www.jordancommons.net MNE: www.neproperty.com Annual Unit Owners Meeting BOARD OF DIRECTORS MEETING Members of the Board present: Ray Woolrich; Renee Hollman; John Neilan; Bob Woolf MNE: Chris Myers The Annual Unit Owners Meeting for the year 2007 was called to order by Ray Woolrich at 7:00PM. Ray commented that there had been a letter of notification of the unit owners as prescribed in the by-laws. Ray had a copy if anyone would like to look at it. And last meeting minutes were handed out. The minutes of the previous meeting was discussed. There was one misspelling and Bldg. #2 should have been #3. No further discussion of the minutes. Ray motioned to accept. 2nd by Renee. No further discussion. Motion passed. Reports: John Neilan: Has secured use of the library through July. 28 February 2007……..Small Conference Room 21 March 2007……..Main Conference Room 25 April 2007……..Main Conference Room 24 May 2007……..Main Conference Room 21 June 2007……..Main Conference Room 26 July 2007……..Main Conference Room In addition John will close out the Peoples account and have MNE transfer the money to CABanc. Ray: Has already closed out Chelsea Bank and had the check sent to MNE for transfer to CA Banc. Election of Officers for the year 2007: Ray explained the reasoning for staggering the terms of office; however, there is not always a sufficient number of unit owners volunteering, or having their name placed in nomination to serve on the board of directors. The nominees are as follows: Renee Hollman, 1st. Vice president. Nominated by Ray; 2nd by John. (3) years. John Neilan, Treasurer. Nominated by Anita Collins; 2nd by Ray. (2) years. Ray Woolrich, President. Is serving the last year of (3) years. Bob Woolf, Secretary. Is serving the last year of (2) years. There is presently one empty board seat, and no nominee(s). Ray opened the meeting to nominations from the floor. Following a lengthy silence despite Ray’s open encouragement, there were no additional nominations. Ray then closed the nominations. There being no other nominees, Ray suggested foregoing electing a board of Page 2 of 2 electors. A vote was called for. All responses were yeas, none were no’s. The proposed slate of officers was placed in nomination for a vote by the unit owners present. All voted in favor, none opposed. The slate of officers was elected. Discussion of a potential solution for problems with windows that are fogging ensued. No resolution as of yet. Unfinished business: Workman’s Compensation. Insurance. MNE commented, that, per our insurance carrier, it covers a contractor if his insurance lapses or is canceled. It covers board of directors who may be injured while doing something around the complex; eg: delivering communications, picking up around the dumpsters/grounds, etc. Also, the cost of $1,000.00 is small compared to the cost of our over all insurance cost. Unit #96 Water damage is being reviewed by association lawyer. Unit #21 Water damage caused by leakage around the dryer vent. Unit #20 Water damage that appears at this time not to be related to the water coming from Unit #21, above. MNE still working on it. Leak at fire escape door sill repaired. Cause was rotted wood. Unit #69 Water leak into basement. MNE will re investigate when owner sees problem again. Ray: Motion to donate $100.00 to the Waterford Library. 2nd Bob. No further discussion. Motion passed. Ray: The new Insurance Carrier for the Association is Greater New York Ins. Co. MNE to provide address and contact information. New Business: Ray: Since the payment coupons were late getting out, Ray proposed that just for the month of January 2007, the grace period be moved to 20 January. No discussion. All agreed. Motion passed. Ray: Suggested moving the annual meeting to December. This way the new officers will be in place for January along with the new budget, and it will avoid having two major meetings. Only the bylaws need to be changed, not the declarations. Ray asked that Unit Owners consider any ramifications and discuss at the meeting in February. The Board will vote to amend the bylaws thereafter. MNE: The drop box for dues will be removed by the end of January. Bldg #10: Gutter drain pipe is clogged. MNE to follow up. Unit #94&/or #92? Motion to adjourn Ray; 2nd John. No further discussion. Motion passed. Meeting adjourned at 7:30PM.