Island House Condominium Association 9100 Beach Margate, New Jersey 08402 Regular Board of Trustees Meeting Sunday, November 15, 2009 9:00am Party Room Present: Alan Abeshaus, Howard Silver, Bill Perilstein, Sheila Solomon. Harvey Shapiro. Also present: Liz Young, Building Manager a) Call to order - Alan Abeshaus called the meeting to order at 9:00AM. 2. Roll Call - Mr. Shapiro reported a quorum was present. 3. Approval of minutes from the regular board meeting of October 11, 2009. Howard Silver made a motion to approve the minutes. Bill Perilstein seconded the motion. All approved unanimously. Before the meeting began Dr. Myron Freeman (1204) asked to speak regarding the renovations that are being done to his unit. He thanks the Board and staff for making it so easy and thanks all the staff for all their help. President – a. Alan Abeshaus stated that the Board of Trustees is reviewing information on the replacement and modernization of both elevator cabs. Alan stated that “brain” of the elevator is approaching (40) years and that seems to be the life of this main component. The Board would like to hire an Engineer or engineering consultant to give an unbiased opinion on the state of the elevators. The Board would like to do this as soon as possible. Liz will look into a mechanical engineer and report findings at the December 6th meeting. Treasurer – a. Approval of financials for period ending October 31, 2009 Sheila Solomon, Treasurer stated that the year to date is at 81%. She asked Liz to give her report and the state of Island House financially. Liz stated that the balance in the Sun operating account was $3162.00. The balance in the Sun Savings or money market was $146,503.52. The Income and expense statement was read, explaining the reasons for certain variances on line items. Overall the total operating expenses are under for the year to date. The total budget is $44,183.00 under budget. At this time, Alan Abeshaus made a motion to approve the financials. Howard Silver seconded, all approved unanimously. Manager Report – a) SJ Condo Managers Association Dinner - Liz reported that in October she attended a dinner meeting and she wanted to share some of the topics that were being discussed. Liz stated that the Condos in the area look to Island House to set the example on many issues. Liz also stated that a lot of the other Condo’s do not have “reserve” or a capital replacement fund which has caused many of the Condo’s to have to assess owners for certain projects or purchases. b) Radio frequency analysis on the three cellular antennas – Liz will contract an outside independent engineer to do emissions analysis in January, 2010. Findings will be reported back to the Association. c) Update on Structural Maintenance Systems - As of November 1, 2009 SMS has been working on the (01) line of the building. SMS will be working on the mezzanine over the mechanical room. There will be another crew coming in on December 1st to start working under the pool and also the spandrel project on the driveway side. This is the last section of the spandrel project. d) As per some complaints from residents, Management will look to replace the TV in the fitness room. It has not worked properly for some time. It is approximately (10) years old. e) Landscaping Committee - The committee met with Tim McGowan, our landscaper and asked for some new ideas for more “color” out front next year. Tim will send a proposal and a list of annuals that will hold up out front with the winds and lack of sun. f) Update on renovations for the main Condo Office. The Condo Office will be refurbished with new carpet, furniture paint sometime early in 2010. This will be done in-house. g) Holiday Fund - at this time there have been (91) units participating. h) The Association sent Barry Ginnetti a special engraved gift to thank him for all the hard work and years on the Board. Owners Portion – (Unit #1204) Dr. Myron Freeman requested to see minutes of regular Board Meetings before approved. The Board unanimously rejected this request. 6. Old Business – Approval of the Island House Evacuation fire plan and emergency procedures to be given to all Residents of Island House. Mr. Perilstein would like added to these procedures “what to do if you can not leave Island House in an emergency. The Manager will have this portion added. This information will be sent to all Owners with their April 2010 invoice. The Board would like to see two fire drills yearly in the future. New Business – Approval of renovations #1708. All paperwork in order (approved) Approval of renovations #1901 All paperwork in order (approved) Approval of renovations #1707 All paperwork in order (approved) 8. Executive Session - The Board convened in executive for approximately (45) minutes. Set date for March, 2010 Board of Trustees Meeting for Sunday, March 7th. Board of Trustees unanimously approved the 2010 Operating and Capital Reserve Budgets. As there was no further business the meeting adjourned at 12:25pm. 7. 9. 10.