Preproposal Conference for RFP 1-09-C004 Custodial Services at Ronald

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					METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




          Preproposal Conference
                        for
                 RFP 1-09-C004
 Custodial Services at Ronald Reagan
      Washington National Airport


             November 20, 2008
    METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




                     DISCLAIMER

      The information contained in this
presentation is for informational purposes only.

   In the event of a discrepancy between the
  information contained herein and the RFP
   documents, the RFP documents will take
                  precedence.
  METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




     LDBE Participation Requirements

This RFP has a 100% Local Disadvantaged Business
Enterprise (LDBE) participation requirement. Firms
located within a 100-mile radius and whose 3 year
average gross receipts, including all affiliates, do not
exceed $16.5 million (NAICS 561720 – Janitorial
Services) are eligible for consideration.

For any LDBE/MBE/WBE information, including other
LDBE size standards, contacts the Equal Opportunity
Programs Department at 703-417-8367, Anne Lewis
  METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




            Bonding Requirements

Revised via Amendment One which was issued on
November 18, 2008

Performance Bond requirement is $1,000,000 for the
Base Period Only.
  METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




  Estimated Cost and Contract Duration

The Estimated Cost is between $4,000,000 and
$6,000,000 annually

Performance Period: Two years from date of award,
with Three One-Year options. Anticipated Start date:
July 1, 2009.

This will be a firm fixed price contract.
   METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




         Minimum Wage Requirements
Defined in Section X – Attachment 03

As required by Resolution 02-32 adopted by the Authority’s Board of
Directors, all Contractor employees working under this contract shall
be paid an hourly wage no less than $12.80 throughout the term of
this contract. For purposes of this clause, the term “Contractor” refers
to the Contractor as well as its subcontractors that perform work under
this contract. The Contractor shall include this clause in its entirety in
all subcontracts entered into pursuant to this contract.

No portion of the minimum wage required to be paid to employees
performing work under this contract shall be paid in the form of health
benefits; the Contractor may provide health benefits to employees, but
such benefits shall be provided in addition to the minimum wage.
 METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




             Other Requirements

This contract carries Insurance Liability requirements in
accordance with Section VII – Page 3, paragraph 15.

Proposals are currently due on December 12, 2008 at
1:00 pm local time at the address indicated on the
solicitation.

Price is only one of several criteria upon which proposals
will be evaluated. See Section X, Attachment 02, for
documentation and information required by, or in support
of evaluation criteria.
   METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




         Proposal Submissions
Envelope One – Representations Package
Submit an original and one (1) copy of the following documents:

    Solicitation Offer and Award Page

    Representations and Certifications, Section IV

    Section VI, Special Provisions, Use of Contract by Other Jurisdictions
    (Failure to extend a contract to any participating Jurisdiction will have no effect on
    consideration of proposals)

    LDBE Certification Exhibits as applicable:
         Exhibit A, Voluntary Efforts to Obtain MBE/WBE Participation
         Exhibit F, LDBE Certification Application or proof of certification
         Exhibit G, Application for Joint Venture Eligibility
         Exhibit H, Request for Waiver
         Exhibit I, LDBE Unavailability Certification
   METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




            Proposal Submissions
         Envelope Two – Price Proposal
Submit an original and one (1) copy of the following documents:

    Price Schedule, Section III – Includes both hard copy and electronic copy
    (Microsoft Excel spreadsheet saved to a CD-ROM)

    Exhibit D, Contract Participation Form
   METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




          Proposal Submissions
    Envelope Three – Technical Package
Submit an original and five (5) copies

    Do not include any reference to price.
    Submit on typewritten 8 ½ x 11” plain white paper.
    Assemble in a three ring binder or staple. No other binding methods are
    acceptable.
    Do not exceed fifty (50), double-spaced, single sided pages. Exhibits and samples
    of previous work are not included in the 50-page limit.
    Address the evaluation criteria in the order they are presented.
 METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




             On-Line Resources

The Preproposal Conference Attendees List and this
presentation will be posted to the Airports Authority
website, http://www.mwaa.com

All questions must be submitted through the Airports
Authority website by 3:00 PM November 24, 2008.

Answers to all questions received will be posted on-line,
and all registered Planholders will be notified.
METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




    DCA Custodial Services
    METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




       DCA Custodial Services
The contract is intended to provide                  08-Jan     1,253,480
comprehensive custodial services at
DCA which encompasses                                08-Feb     1,262,787
approximately 1,114,000 square feet                  08-Mar     1,599,553
of terminal space including restrooms,
corridors, baggage claim devices, gate               08-Apr     1,602,122
hold rooms, and Authority offices.                   08-May     1,664,211
                                                     08-Jun     1,645,185
46 passenger loading bridges.
                                                      08-Jul    1,665,374
Approximately 344,000 square feet of                 08-Aug     1,594,868
non-terminal facilities will also be
serviced under this contract.                        08-Sep     1,391,182
                                                     08-Oct
Total Estimated SF 1.4 million                       08-Nov
                                                     08-Dec
2008 passenger count is expected to
be: 18 million

                                         2008 Total to Date    13,678,762
       METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




                  Highlights of the Statement of Work
                            RFP 1-09-C004
CUSTODIAL SERVICES
  The contractor shall provide all necessary supervision, labor, administrative
  support, tools, parts, materials, supplies, equipment and transportation
  necessary to perform comprehensive custodial services 24 hours per day,
  365 days per year at DCA.

   The square footage described on the space drawings are only an
   approximation. The contractor shall be responsible for providing services
   to the actual square footage and quantities of fixtures that exist in the
   spaces that are identified on the drawings.,

   The contractor shall develop and implement a detailed operational plan
   sufficient to ensure that the contractor meets all of the requirements of this
   SOW. This operational plan shall identify the days and time each task and
   frequency described in Appendix B shall be performed at each location.
   This operational plan shall be submitted in writing to the COTR no later than
   thirty (30) days prior to the start of this contract for approval. If the
   contractor fails to meet the task and frequency requirements of this SOW,
   the Authority may require the contractor to revise the operational plan.
    METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




                   SUPPLEMENTAL SERVICES

The Authority may, during the course of this contract, request that the
contractor perform Supplemental Services which are outside the
requirements of the Base Services Section of this contract, i.e., emergency
flood cleanup, special one time cleaning of areas not under contract, etc.

The contractor shall provide all supervision, labor, administrative support,
materials, tools, parts, supplies, equipment, and transportation necessary to
perform these services. Such work shall be compensated at the rates listed
in the contract price schedule.
   METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




                       PROJECT MANAGER

The contractor shall provide a dedicated full time project manager. The
project manager shall be responsible for the execution of the contract. The
project manager shall perform only project manager duties. The project
manager shall be on the job site from 7:00am to 3:30pm Monday thru
Friday including holidays.

The project manager shall have full authority to act for the contractor and
serve at all times to carry out all the provisions of the contract.

The project manager shall have a minimum of five (5) years experience in
successfully managing contracts of the size and scope described in this
SOW.

The project manager shall be available for calls 24 hours a day, seven (7)
days a week. The project manager shall meet as promptly as possible with
the COTR at the COTR’s request to discuss the performance of the work or
other provisions of the contract.

The project manager, or his designee, shall be on call at all times for
emergencies and must be able to report within one (1) hour to the job site.
    METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




                QUALITY CONTROL INSPECTOR


The contractor shall provide on the job site a full time Quality Control
Inspector. This inspector shall work 8 hours per day on rotating shifts
Monday through Friday, except holidays, and shall implement the
contractor's Quality Control Program. The contractor shall also provide a
QC inspector that shall cover the weekend shifts to perform QC and
generate the contract required daily reports and submit them to the COTR.

The Quality Control Inspector shall submit a daily Quality Control Inspection
report to the COTR. The format of the Quality Control report shall be
mutually agreed upon by the contractor and the COTR.
     METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




                   QUALITY CONTROL PROGRAM
The contractor shall implement an effective Quality Control Program. This
program shall insure the contractor fulfills all the requirements of this SOW.

This program shall include but not be limited to all elements of the Quality
Control Program described in the Technical Proposal that the contractor
submitted in response to the Authority's solicitation for this contract.

As part of its Quality Control Program, the contractor shall maintain an effective
Bar Coding Inspection

The contractor shall review the Bar Code Reports daily and correct any
deficiencies that may result from the Bar Code Report.

Although the Authority considers all the Tasks and Frequencies important the
area the traveling public sees the most and is more difficult to maintain is.
Passenger Loading Brides (PLB’s)
Hard Floor care
Carpet Care
Restroom Cleaning
Hold room Cleaning
    METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




                    CONTRACTOR'S RECYCLING
                          PROGRAM
The contractor shall participate in the Airport’s recycling program. The
contractor shall recycle all plastic, paper, cardboard, pallets and
aluminum waste generated as part of their work at the Airport. The
contractor shall also, during their regular policing activities, ensure that all
recyclable materials collected throughout the jobsite are disposed of in
appropriate recycling containers.

The Authority will provide the necessary recycling containers and
compactors throughout the jobsite for the contractor’s use.

The Authority tracks the recycling at National Airport very closely and has a
goal to continually improve the recycling program at National Airport. Since
the custodial staff has the largest role in this program it is extremely
important that the custodial staff is properly trained and the contractor
supports the Authority recycling program 100%.
METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




    CONTRACTOR’S BAR CODE SYSTEM
    METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




             CONTRACTOR’S BAR CODE SYSTEM


The contractor is responsible for purchasing, installing and using a Bar
Code Inspection System in which bar codes placed in various locations
(approximately 500 locations) are scanned by employees cleaning those
areas and a computer record is maintained of certain information, such as
the time and date, of each bar code scanned, condition of the area being
cleaned.

The contractor shall provide all hardware, software, warrantees, fees and
related equipment necessary for this system.

The Authority shall be allowed access to the data maintained by the system.

The contractor shall use the barcode system for documenting all scheduled
work on all three shifts.
    METROPOLITAN WASHINGTON AIRPORTS AUTHORITY



                    Bar Code System -Continued


The contractor shall provide at no additional cost to the Authority, at least
four (4) DSL business data lines for the use of the web base bar code
system.

The Bar Code system currently in use at DCA is M-Custodial by Mobile
Spectrum. The contractor shall provide and utilize either this system or an
approved equal that has the functionality equal to M-Custodial such as real
time web based, tour reporting, incident reporting, frequency reporting,
scanned location reporting and un-scanned location reporting.

The database shall include, at a minimum, all restrooms, holding areas,
PLB’s, Authority office space, and all public areas contained in custodial
drawings. The contractor may suggest additional areas to be included and
submit it to the COTR for approval prior to adding it to the database.

The Bar Code system shall have the capability to generate automated
discrepancy reports via Authority’s email system.
      METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




                    ON-SITE OFFICE AND REPORTS


ON-SITE OFFICE
  The contractor shall maintain within this space and shall make available to
  the COTR, upon request, all payroll records, training records, invoices for
  materials, and other relevant records pertinent to this contract for the
  purpose of inspection and audit of such records.

REPORTS

   Contractors Daily Report

   Monthly Cleaning Schedule

   Quarterly Slip Resistance Test And Reports
    METROPOLITAN WASHINGTON AIRPORTS AUTHORITY



                            SUPERVISION

The contractor shall provide sufficient supervision to ensure that the work
performed by the contractor’s employees and subcontractors complies with
this Statement of Work.

All of these Supervisors shall be able to clearly and understandably
communicate (both verbally and in writing) in the English language.

These Supervisors should also be able to communicate verbally and in
writing with the contractor's employees and subcontractors.

Supervisors shall report any safety issues and instances of failure to comply
with the Statement of Work to the contractor’s project manager.

Supervisors are NOT to perform routine custodial tasks.

It is preferred to have male and female supervisors to inspect both female
and male areas only like restrooms at least on the first two shifts.
    METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




            CONTRACTOR FURNISHED RESOURCES
                  CLEANING EQUIPMENT
The contractor shall provide all the equipment stated in its proposal and all
other equipment necessary to fulfill the requirements of this SOW.

Equipment shall be not more than three (3) years old and shall be in good
working condition on the date it is placed into service on the job site. The
contractor shall provide documentation, such as invoices, which
demonstrates to the satisfaction of the COTR that it has met these
requirements.

All battery powered equipment shall be equipped with Gel or AGM sealed
batteries. No other type will be allowed on the Airport.

The contractor is prohibited from the using propane-fueled portable
equipment in the performance of the work required by this Contract.
METROPOLITAN WASHINGTON AIRPORTS AUTHORITY




      THE END

   Thank You for Your Interest