Center for the Study of Brain, Mind and Behavior

Center for the Study of Brain, Mind and Behavior Policies, Procedures and Overview September 17, 2004 Overview & Mission The CSBMB supports interdisciplinary neuropsychology research. The CSBMB staff performs a variety of functions including: • administer grants and facilities • assist faculty, staff, fellows, students and external collaborators in neuroimaging data collection and processing • provide assistance with purchasing research and office supplies to support CSBMB research Topics • • • • • • Facilities Website Personnel Organization Policies and Procedures The Basics for Running an fMRI Study Purchasing Center Facilities • Magnetic Resonance Imaging Facility (fMRI) • • • • • Electrophysiology Laboratory (EEG) Transcranial Magnetic Stimulation Laboratory (TMS) 2 Eye Tracker facilities Computing Facilities Electronics/RF Lab Center Websites External website - www.csbmb.princeton.edu Internal website – www.csbmb.princeton.edu/internal Computer portal sun.csbmb.princeton.edu/internal/computing/ Personnel Organization Administration Jonathan Cohen Director Angella Matheney Assistant to Director/ Center Administrative Assistant Donna Sandfort Manager Andrew Dewing Business Assistant Randee Tengi Systems Administrator Rafael Escobedo ½ time Research Assistant Personnel Organization – fMRI Operations/Electronics Lab Marlene Richter MR Physicist Peter Hutter Electronics Technician Kirsten Behnke MR Engineer Personnel Organization – Data Analysis and Software Sylvain Takerkart Senior Signal Processing Engineer Michael Benharrosh Signal Processing Engineer Benjamin Singer Signal Processing Engineer Personnel Organization – Electrophysiology Laboratory Jack Gelfand Lab Director Rafael Escobedo ½ time EEG Research Coordinator Personnel Organization – Transcranial Magnetic Stimulation Lab Sabine Kastner Professor of Psychology Keith Schneider PostDoctoral Fellow Facility Policies & Procedures • Facilities • Certification for Equipment Operation • Investigator Resources fMRI Facility The fMRI Facility is composed of two suites of rooms: Console/Control Room Equipment Room Scanner Room Subject Waiting Room Behavioral Testing Room Scanner Simulation Room Access to fMRI Facility After completion of certification to operate scanner, request access to the scanner suite from me. Bernie will authorize your ID/prox card. This system records every individual’s entry. Access to the waiting room suite is with a key beginning with “H”. This may be your office key. If not, you can see me for a key. We prefer that you use the waiting room to screen subjects. Access to EEG and TMS facilities Request a key to access the EEG lab from Jack Gelfand. Request a key to access the TMS lab from Keith Schneider. Certification to Operate Equipment The CSBMB requires everyone to complete training to become certified to run the scanner, EEG or TMS equipment. Only Princeton University employees (or graduate students) are eligible to complete the training and receive certification. Training and certification is primarily the responsibility of your lab. All certifications MUST be filed with the Center. Certification to Operate Equipment Complete MRI Safety Screening Siemens Safety Video Allegra Manuals Emergency Procedures Training Human Subjects Training Certification Apprenticeship Written Exam Practical Test Access internal website from external website (Investigator Resources) Investigator Resources Requires password to access Each lab (fMRI, TMS and EEG) has a link with procedures, documentation and forms Calcium – Scheduling System T.e.s.l.a. – Scanner logging system Calcium • Facility Scheduling system • Request password from Andrew Dewing T.E.S.L.A. – TMS EEG Scanner Log Administration Facility Scheduling system Used for keeping track of scanner Use, but will eventually be used for tracking EEG and TMS use as well. Currently under revision Request password from Andrew Dewing Use of t.e.s.l.a. is mandatory. Failure to use it properly will result in loss of scanner privileges. O Running a CSBMB Study A. Study Approved by the IRP B. Complete Human Subject Training C. Recruit Subjects D. Safety and Consent Forms E. In the Event of an Anomaly Getting the Study Approved Princeton Institutional Review Panel (IRP)   composed of Faculty, Staff and community members charged with protecting interests and rights of human subjects involved in research projects conducted by Princeton University Investigators Getting the Study Approved  Complete Questionnaire A on ORPA’s (Office of Research and Project Adminstration) website http://www.princeton.edu/~orpa1/irp.htm. Include copy of consent form. See Donna or Andrew for assistance. Submitting ONE original and EIGHTEEN copies with signature(s) to: Secretary Institutional Review Panel for Human Subjects ORPA, 4 New South Building  File latest copy of submission with Center Getting the Study Approved All questionnaires must be submitted to the IRP generally twelve (12) days before the IRP's meeting. Human Subject Training and Certification All University personnel who interact with human subjects or with identifiable subject data as part of this research project must complete training and be so certified prior to initiating contact with subjects or identifiable subject data. Visit the NIH training website – Human Participant Protections Education for Research Teams http://69.5.4.33/c01/. When completed a “Proof of Completion” certificate should be sent to Andrew Sylvester in ORPA, 4 New South Building, ORPA or emailed to asylvest@princeton.edu. Copy must also be filed with the Center. Human Subject Training and Certification In the section of the grant applications that deals with human subjects, the following statement and information must be provided: The following key personnel have completed Princeton University’s Human Subject Protection Program. This self-directed instructional program is designed to provide education in the ethics and regulations governing the use of human subjects in research. The program is based upon the NIH training website “Human Participant Protections Education for Research Teams” Listing of Names follows Recruiting Subjects Psychology 101 students • • Psychology Department website Guidelines for Research Involving Human Subjects Contact Rosemarie Stevenson Coordinator of Human Subjects – rosemari@princeton.edu Produce a poster • Include as part of IRP submission Subject Payments – Cash Advance Request for Cash Advance Form (on CSBMB website) Cash advances for subject payments are only for the approved study Do not combine advances with other researchers Cash advances must be closed out (by signature receipts or return of funds) within 90 days Funds not to be used for unallowable subject incentives (alcohol, lottery tickets) All funds must be accounted for by signature receipt or store receipt for incentive payment. Unused funds must be returned upon closeout. Request for Cash Advance for Running Subjects Subject Payment Signature Forms Subject payment signature forms can be found on CSBMB Website Submit subject payment form to either close out cash advances or to get reimbursed for subject payments Submit employee voucher or student voucher with signature form when requesting reimbursement Subject Payment Signature Form Safety Screening Forms Safety forms and instructions are available on the Internal website. EVERY subject that enters the scanner room MUST complete a screening form. If subject has participated in a previous study in our facility within the past 6 months, he/she must certify with his/her signature that there have been no changes. Staff must update safety screening forms if anything changes. Original placed in box in subject waiting room to be filed in Center. Copy filed in Lab Consent Forms Consent forms vary according to the study being run. Each study has its own consent form that has been approved by the IRP as part of that study’s protocol. Consent forms MUST include the case number assigned to the protocol by the IRP. Consent forms are signed EVERY time ANY subject participates in a scan. Original consent forms are kept by the LAB. Copies should be filed with the Center in filing cabinet in waiting room Safety and Consent Forms Visitor Safety Form – All visitors must complete a Visitor Safety Form Remember - All forms must be kept confidential In the Event of an Anomaly An anomaly procedures book is located in the MR facility and also can be found under Emergency Procedures on the CSBMB internal website. Make sure you are familiar with the procedures Purchasing Anything purchased using Center funds must be pre-approved Purchase Orders Visa Card Reimbursements