City of Lafayette FINANCIAL SERVICES MANAGER POSITION DESCRIPTION Department: Accountable To: FLSA Status: Administrative Services Administrative Services Exempt Division: Finance Director FTE: Full-Time Class Description: Supervises the accounting, banking, investment, and bond operations. Supervises purchasing, inventory, and parking programs. Coordinates the independent audits and assists in the budget process. This class exercises job duties under general administrative direction and supervises subordinates. ESSENTIAL DUTIES AND RESPONSIBILITIES: Supervises accounting operations. Reviews invoices from all Divisions for reasonableness and availability of appropriated funds. Confers with management staff of the Divisions regarding discrepancies. Supervises the preparation of journal entries and monitors the postings to the general ledger. Prepares monthly trial balances for all funds, bank reconciliation, and monthly financial reports. Performs year-end closing; prepares required state reports and other periodic and special financial reports and statements. Manage the annual independent financial audit and special audits by other governmental agencies. Prepares information and schedules for annual audit. Assists with Transit Occupancy Tax audits. Oversees daily cash positions, monitors the bank deposits and investment of public funds. Prepares financial documentation and financial materials for filing FEMA claims for reimbursement. Prepares and files annual financial reports with the County Auditor and the State on behalf of the Redevelopment Agency and the City annual Finance Report. Maintains the RDA financial records. Manages the financial aspects of municipal bonds. Assists with the development of the City budget. Prepares Division program budget and tracks and monitors all budget expenditures and analyzes use of resources to keep expenditures within the adopted budget and to make the most efficient use of resources. Supervises the Parking Program. Monitors parking lot leases, bank deposits, and billings for parking spots. Coordinates the leasing and purchase of supplies and equipment and evaluates bids. Actively pursues options for reducing costs to the City for the purchase of products and services. Provide support to ASD when required. Install, operate and maintain accounting system. Assess and monitor workload. Attend and participate in professional group meetings; stay abreast of new accounting regulations including redevelopment. Administers the City’s retirement and deferred compensation plans. Financial Services Manager Page 2 OTHER RESPONSIBILITIES AND TASKS Selects, trains, supervises, and evaluates subordinate staff. Maintains files and records. Follows the purchasing, personnel, administrative and other policies and practices of the City. Performs other related duties as required that may not be specifically listed in the job description, but that are within the general responsibility level typically associated with this class of work. EDUCATION OR EQUIVALENT EXPERIENCE REQUIRED: Bachelor’s degree in accounting or other closely related field and at least five years of progressively responsible experience in accounting, finance, and supervision of subordinates in a private firm or a public agency finance department. Desired Qualifications include a Bachelor’s degree in accounting, CPA certification, and three years in a management position in a private or public agency finance department with responsibility for finance computer technologies. Any equivalent combination of education and experience sufficient to successfully perform the essential duties of the job listed above may be substituted on a year-to-year basis. SKILLS/KNOWLEDGE/ABILITIES REQUIRED: Ability to effectively and clearly communicate orally and in writing with staff, members of the public, vendors, and the Council; ability to develop and maintain effective working relationships with staff, vendors, and Council members. Understanding of principles and methods of bookkeeping, governmental fund accounting, audit procedures, and spreadsheet and database applications. Ability to accurately maintain complex financial records, prepare financial summaries and reports, and detect improper invoice requests. 10-key proficiency. High competency in the use of computer software for accounting, payroll, and financial records. Knowledge of office technologies and systems maintenance for computers, copiers, telephone and voice mail systems. Competency in use of word-processing, spreadsheet, database, and specialized accounting and payroll software. Ability to supervise and mentor subordinates. Ability to set and implement short and long-range Division goals. Knowledge of Redevelopment and the preparation of related reporting to Bond Agencies, County and State agencies. Page 3 Financial Services Manager LICENSING REQUIREMENTS: Valid California Driver’s License and a satisfactory driving record are conditions of initial and continued employment. WORKING CONDITIONS: Work is performed in a normal office environment. The position requires ability to talk, listen, stoop, kneel, reach, sit, stand, move, and engage in repetitive motions. The position requires the ability to operate a computer keyboard and printer, postage machine, copier, fax, calculating and 10-key machines, and telephone. Requires manual dexterity to manipulate paper for processing invoices and filing documents. Occasionally work requires lifting or moving up to 25 pounds. Work hours may be irregular and involve weekend hours during audit times.
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