Procedure XXX – Police checking family and household members by pte15377

VIEWS: 45 PAGES: 5

									Procedure XXX: – Police checking family and
household members of children looked after or
on the child protection register


Control details

   Document Title          Police Checking Procedures
   Reference No            XXXX
   Issue No                1
   Issue Date              1.02.05
   Approved by             Ian Grant
   Approval Date           31.1.05
   Copy status             Controlled
   FFI Status              Public access


Contents

Related Procedures
Main Points
Proforma
Timescale for Completion
Guidance on completion
Roles, Responsibilities and Procedures
    The Social Worker or Team Leader
    The Safeguards Unit Administrator
    The Safeguards Unit Service Manager
    The Head of Community Social Work


Related Procedures

CRB checks for employment purposes or foster carers / adopters. See
HR policy and procedures – Intranet site.

Police checks carried out by legal services on occasion as part of care
proceedings and in relation to a parent or partner. Form AC.1,
available through legal services.

Home Office Circular HOC 47/2003. Revised Arrangements for Police
Checks. (HMSO website.)
Main Points

This guidance covers police checks with Essex Police Vetting Unit.
There is a separate process where a Criminal Records Bureau
disclosure is required for recruitment purposes.

When to carry out a police check through the Safeguards Unit
There are certain circumstances where a police check is required or is
desirable in order to reduce the risk to a child who is already in the
care of the local authority, is on the Child Protection Register or may
be in other prescribed circumstances, laid out below.

     The local authority is required to check all persons resident at
      the home address to where a looked after child is being returned
      under the Placement of Children with Parents Regulations, 1991,
      Schedule 1. These police checks should be carried out as part of
      the care planning process if all the required police checks have
      not already been carried out by the local police Child Protection
      Unit as part of a Section 47 investigation.

     Where the parent of a child on a care order has a new partner
      who is likely to have substantial unsupervised contact with that
      child on a regular or sustained basis, that partner should be
      police checked.

     It is desirable to check new partners where the child is on the
      child protection register.

     The Home Office Circular HOC 47/2003 refers to checks for
      parties in a household (including co-habitees and future marital
      partners) to various domestic and matrimonial proceedings, such
      as guardianship and residence order applications.

     Applicants for Special Guardianship Orders who are not existing
      foster carers ( foster carers’ CRB checks can be updated for the
      Special Guardianship process).

Police checks cannot be carried out for babysitters, friends and
relatives who may have contact with a relevant child but who are not
part of the same household.

When to carry out a police check through legal services
Police checks on certain parents and their partners with a history of
offending behaviour as part of care proceedings are carried out by
legal services. The need for a check should be agreed with the legal
adviser working on the relevant proceedings.


When to carry out a CRB Disclosure check
The Criminal Records Bureau checks for employment purposes,
whether paid or unpaid, or for foster carers, adopters, shared carers or
friends and family foster carers are carried out through the County
Council’s Central Disclosure Unit. The Unit is based at County Hall,
Chelmsford Tel 01245 436033.


Proforma

ECC194 Police Enquiry – Confidential Form, needs to completed by the
individual being checked and signed by the social care member of staff
requesting the check. It is then countersigned by the nominated
officer for Social Care, at present the Service Manager, Safeguards
Unit.

The ECC194 Police Enquiry – Confidential Form is available for ordering
and/or downloading, on the forms and publications order Intranet site,
under “support services”.


Timescale for Completion

The Safeguards Unit aims to check ECC194 within 2 working days of
receiving it and once satisfactorily completed, to send to the police
vetting unit within a further 2 working days.


Guidance on Completion

The police require the applicant’s full name and any other previous
names or aliases. Verification of identity, date of birth and change of
name should take place by checking birth, marriage or divorce
certificates or a passport or photo driving licence.

Police information is only accurate if this check of identity and date of
birth is done carefully and that is the responsibility of the worker
signing the ECC194.
The place of birth must include a town, village or district and in the
case of London, a borough.

Current and previous addresses for the past 5 years must be
completed as far as known.

Convictions and cautions should be declared, including those normally
considered spent. None must be written if appropriate. The applicant
must sign their consent to the check being made.

The police may choose not to declare certain non-violent or other
minor offences that are more than 20 years old as these may have
been weeded from the police national computer.

Checks on individuals who have lived abroad or are foreign nationals
should be discussed with the Safeguards Unit, Service Manager in the
first instance.


Roles, Responsibilities and Procedures

The Social Worker
   Discusses the appropriateness of carrying out a police check with
     their line manager and the individual to be checked.
   Supervises the accurate completion of the form, including
     verification of identity through birth certificate, passport, photo
     driving licence and marriage, divorce and change of name
     certificates.
   Completes section on reason for check.
   Signs the form and sends it to the Safeguards Unit.

The    Safeguards Unit Administrator
       Checks that the ECC194 has been completed correctly.
       Enters details to the Police Checking Database.
       Presents the form to the Safeguards Unit Service Manager for
        signing.
       Copies form and sends original to the Police Vetting Unit.
       Monitors progress of the form.
       Reviews outcome of police check once completed form received
        into Safeguards Unit.
       Sends confirmation letter to originator if a negative response is
        received.
      Sends a memo outlining conviction details to the originator
       asking them to interview applicant regarding these convictions if
       a positive response is received.
      Originator prepares a report following the interview, for Head of
       Community Social Work and sends it to the Safeguards Unit.
      Sends report received from originator to Head of Community
       Social Work who will make a decision on the individual’s
       suitability.
      Prepares letter to send to Social Worker of the Head of
       Community Social Work’s decision. Letter signed by Safeguards
       Unit, Service Manager.
      Files all ECC194 information. Archiving policy in place.
      Destroys all paperwork on negative checks after 6 months.
      Retains Social Worker Report and Head of Community Social
       Work decision memo on all positive checks and archive
       accordingly.

The Safeguards Unit Service Manager
   Acts as nominated officer under Home Office Circular HOC
     47/93.
   Countersigns the ECC194.
   Reviews the outcome of the police check
   Writes to the social worker informing them of the outcome.
   Requests a written report if there is conviction information.
   Requests a decision on the individual’s suitability from the Head
     of Community Social Work.
   Informs the social worker of the Head of Community Social
     Work’s decision.
   Makes representations to the Police Vetting Unit in the event of
     an appeal by the applicant against the accuracy of the
     information supplied.

The Head of Community Social Work
   Decides on the basis of the conviction information and social
     work report whether the individual is suitable to have
     unsupervised access to the relevant child.
   Writes a response.




Children’s Safeguarding Service
21.01.2005

								
To top