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					Westonbirt Heritage Partnership Pre-Qualification Questionnaire (PQQ) for Heritage Vantage Points Competition Guidance Notes
This PQQ, which is to accompany design idea submissions for the Westonbirt Heritage Vantage Points competition, is to help the project team with the selection criteria identified in the brief. The content of the PQQ is distinctly different from the creative design process of the competition entry sheet, but it will provide the project team with the supplementary information necessary to ascertain the experience, skill and expertise of each entry team and its ability to deliver the project to the brief as specified.

Questionnaire layout
The PQQ is in five parts:      Part A asks for details of your organisation; Part B asks about the financial standing of your organisation; Part C is about the status of your business (probity); Part D is about quality; and Part E asks for references

Please provide all information requested, putting ‘not applicable’ in any sections of the questionnaire that do not apply, such as if your company is not VAT registered. Please do not leave questions blank. You may attach supplementary documents such as accreditation certificates and CVs to your PQQ, but ensure this material is marked clearly with the name of the organisation. Only after the Stage 1 short-listing will references be take up. We will treat all your information as ‘commercial-in-confidence’.

Contract / tender details
Short-listing from the Stage 1 (open competition) will take place at the end of September. The Forestry Commission will award the final contract to work up the proposals to detail design at the end of October 2009 st after the Stage 2 (closed competition) is decided. The contract will be complete by 1 April 2010. No fees or expenses are available for Stage 1. Up to five short-listed design consultancies will be invited to participate in the Stage 2 for an all inclusive sum of £3000 each. The final contract will be awarded to the winning team on the basis of their tender proposals.

Contract requirements
You must be able to meet the selection criteria of the accompanying brief.

Time scale and contact details
The completed PQQ must be submitted with design sheet by 12.00 noon on 28 September 2009 Marked: Heritage Vantage Point Competition, Westonbirt National Arboretum, Tetbury, Glos. GL8 8QS The following table below gives a timetable showing the main phases of this selection process Selection Process (Open Competition) Open Day Submission of design ideas & PQQ return date Short listing of up to five design consultancies Selection Process (Closed Competition) Concept designs submitted by selected design consultants Public viewing Selection of winning design consultant Date for completion 15 Sept 09 12.00 noon, 28 Sept 09 29 Sept 09 23 Oct 09 23 Oct – 8 Nov 09 9 Nov 09 1
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Westonbirt Heritage Partnership Pre-Qualification Questionnaire (PQQ) for Heritage Vantage Points Competition

Part A – Background information
Question 1. Name of Organisation 2. Address for all correspondence 3. Contact Name 4. Contact Position 5. Telephone Number 6. Fax Number 7. E-mail address 8. Web Address 9. Address of Registered Office (if you have one) 10. Nature of organisation (such as Plc or Partnership) 11. Names of the Directors or Partners 12. Number of employees 13. Length of time your business has been operating 14. Company Registration Number (or EU registration number) 15. VAT Registration Number (or EU registration number) We welcome applications from consortia. Please indicate details of all consortia/associates below and indicate which aspects of the outlined brief they will deliver. Name and address of consortia members / associates Details of which part of the service this consortium member will deliver. Your Answer

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Westonbirt Heritage Partnership Pre-Qualification Questionnaire (PQQ) for Heritage Vantage Points Competition Part B – Financial status
Question Name of bank (Please supply a financial reference from them). Address Telephone number Suitable contact name Contact Position Telephone Number (if different) Person responsible for financial matters in your company. Provide details of the annual turnover (in £ Sterling) for (year): Latest year published Previous year Your Answer

Part C – Status and standing of your business
Please confirm whether any of the following criteria apply to your organisation. 16. Is your organisation bankrupt, being wound up, having its affairs administered by the court, or have you entered into an arrangement with creditors, suspended business activities or any similar situation arising from proceedings under national laws or regulations? 17. Is your organisation the subject of proceedings for a declaration of bankruptcy, for compulsory winding-up or administration by the court or for an arrangement with creditors or of any other similar proceedings under national laws or regulations? 18. Has any employee who might deliver this service been convicted by a court of an offence concerning his professional conduct? 19. Has any employee who might deliver this service been found guilty of grave professional misconduct? 20. Has the organisation not fulfilled obligations relating to 3

Westonbirt Heritage Partnership Pre-Qualification Questionnaire (PQQ) for Heritage Vantage Points Competition
Please confirm whether any of the following criteria apply to your organisation. the payment of social security contributions under UK law or the country in which it is established? 21. Has the organisation not fulfilled obligations relating to the payment of taxes under UK law or the country in which it is established? 22. Please state if any director or partner and, or company secretary is employed or has been employed by the Forestry Commission. 23. Please state if any director or partner or company secretary has a relative who is employed by FC. Note: If you do not disclose the information we ask for in this section, you may be excluded from this competition.

Part D – Quality of Service This section aims to provide us with relevant information about your experience of delivering similar plans as outlined in our detailed brief. It is important to provide full details of your skills and previous projects to enable us to assess your capabilities accurately. However, at this preliminary stage we are looking for concise evidence of your abilities – if you are short-listed you will be expected to provide far greater detail within your full tender submission.
24. Please provide details of any experience directly relevant to the brief, especially if this is in the context of a heritage landscape and interpretation project

25. Please provide details of your teams skills and expertise that are relevant to the brief

26. This project is an essential part of the HLF second-round funding – please outline success in accessing funding for other projects and in particular any experience of working with the HLF

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Westonbirt Heritage Partnership Pre-Qualification Questionnaire (PQQ) for Heritage Vantage Points Competition
27. The ability to work with an internal team and other consultants is critical to the success of the project – please outline your communication strategy with regard to delivery of similar projects

28. Please provide details of your experience in delivering projects to tight time scales and your management process to ensure delivery on time and to agreed budget 29. Does your organisation have a written diversity/equal opportunities policy to avoid discrimination?

Part E – References
Please provide one reference we can approach to help us assess experience / credentials. The
referee should be for previous or current work that is similar to that outlined in the detailed consultants brief. Where possible the referee should not be linked to the Forestry Commission. We may contact the referee provided to help us in our short-listing process. Should you be short-listed you will be asked to provide a further two referees. Organisation Contact name Contact telephone number Contact e-mail address Details of service provided, period of contract and financial information

Part F – Expression of interest and application
I register our interest and ask that you consider us for your short-list to receive the Invitation to Tender documents. I confirm that the answers given on this PQQ are true, complete and accurate. Signed …………………………………… Name ……………………………………… Date …………………………………… Status ……………………………………... Name of organisation……………………..………………………………

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