PD-53, Employee Service Awards and Employee Recognition Program

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					                                                 TEXAS DEPARTMENT OF CRIMINAL JUSTICE

                                                 PD-53, EMPLOYEE SERVICE AWARDS AND
                                                EMPLOYEE RECOGNITION PROGRAM (Rev. 5)
                                                      EFFECTIVE SEPTEMBER 1, 2005

                                                                       TABLE OF CONTENTS

SECTION                                                                                                        PAGE NUMBER

AUTHORITY ..............................................................................................................................1

POLICY STATEMENT ..............................................................................................................1

EMPLOYMENT AT WILL CLAUSE ........................................................................................1

DISCUSSION ..............................................................................................................................1

DEFINITIONS.............................................................................................................................1

PROCEDURES

        I. Employee Service Awards............................................................................................1

       II. Employee Recognition Program ...................................................................................2

             A.      General Provisions ...............................................................................................2

             B.      Nominations .........................................................................................................2

             C.      Selections .............................................................................................................2

             D.      Employee Notification .........................................................................................2

             E.      Awards .................................................................................................................3

             F.      Ceremonies ..........................................................................................................3
                                                                     NUMBER: PD-53 (Rev. 5)
                                     TEXAS DEPARTMENT
                                                                     DATE: September 1, 2005
                                                 OF
                                                                     PAGE: 1 of 3
                                      CRIMINAL JUSTICE
                                                                     SUPERSEDES:
                                                                           January 1, 2005
EXECUTIVE DIRECTIVE
SUBJECT: EMPLOYEE SERVICE AWARDS AND EMPLOYEE RECOGNITION PROGRAM
AUTHORITY: Sections 493.007, and 2113.201 Texas Government Code.
POLICY: Employee Service Awards shall be presented to employees of the Texas Department of Criminal
Justice (TDCJ or Agency) after completion of 5, 10, 15, 20, 25, 30, 35, and 40 years of state service and after
retirement as an employee of the Agency. In addition, the Agency supports the development of other special
recognition strategies for employees who perform outstanding service.
EMPLOYMENT AT WILL CLAUSE: These guidelines do not constitute an employment contract or a
guarantee of continued employment. The Agency reserves the right to change the provisions of these
guidelines at any time.
Nothing in these guidelines and procedures limits the Executive Director's authority to establish or revise
human resource policy. These guidelines and procedures are adopted to guide the internal operations of
the Agency and do not create any legally enforceable interest or limit the Executive Director's, Deputy
Executive Director's, or Division Directors' authority to terminate any employee at will.
DEFINITIONS:
1.    Employee Service Award: An award such as a certificate or plaque presented to an employee in
      recognition of the employee's length of state service, the employee's retirement from the Agency, or as
      deemed appropriate by the Executive Director.
2.    Length of State Service: For the purpose of this directive, the number of years an Agency employee has
      been employed by the State of Texas.
DISCUSSION:
In addition to the Employee Service Award Program and the Employee Recognition Program described within
this directive, the Executive Director may grant Administrative Leave for Outstanding Performance (ALOP) -
Continuing Education or ALOP - Other Demonstrations of Outstanding Performance, in accordance with PD-
49, Leaves with Pay.
PROCEDURES:
     I.   Employee Service Awards
          The Director for Human Resources or designee shall determine the types of service awards to be
          presented. The Employee Services Section, Human Resources Headquarters, shall provide an
          employee’s service award to the employee’s Human Resources Representative. The Human Resources
          Representative shall give the award to the employee’s supervisor, and the supervisor shall present the
          award to the employee.
                                                                                              PD-53 (Rev. 5)
                                                                                                 Page 2 of 3

II. 	 Employee Recognition Program
     An Employee Recognition Program established by a division or a unit/department should highlight
     and reinforce positive employee actions that are consistent with the mission, goals, and general
     expectations of the Agency. Division Directors, Wardens, or Department Heads are responsible for
     ensuring that the Employee Recognition Program is conducted in a fair and impartial manner at each
     division, unit or department.
     A.     	
          General Provisions
          An employee or group of employees (two or more) may be recognized for outstanding service on
          a monthly basis or other time frame as deemed appropriate by the Division Director, Warden, or
          Department Head. Outstanding service may include, but is not limited to, the following:
          1. 	   Exceptional employee attendance or outstanding performance;
          2. 	 Contributing to a more efficient or economical operation of the division or
               unit/department;
          3. 	   Improvements to the workplace;
          4.       	
                 Enhancement of the Agency's image through participation in community programs,
                 organizations and activities, including the State Employee Charitable Campaign (SECC);
                 or
          5. 	   Acts of heroism, courage, valor, or other outstanding achievement.
     B. 	 Nominations
          A nomination for special recognition of an outstanding employee or group of employees may be
          submitted by any Agency employee in writing. A special collection receptacle may be provided
          that protects the anonymity, if desired, of the person making the nomination. A nomination
          should describe the nominated employee’s or group of employees’ performance in general and
          acts or accomplishments or special contributions to the operations of the division or
          unit/department.
     C.     	
          Selections
          An outstanding employee or group of employees may be selected by the Division Director,
          Warden, Department Head, or an awards selection committee. If an awards selection committee
          is established, it shall consist of division or unit/department employees who are appointed by the
          Division Director, Warden, or Department Head. The Division Director, Warden, or Department
          Head shall determine the number of committee members.
          Before an employee or group of employees is selected for an award, the committee may obtain an
          endorsement from the employee's or group of employees’ immediate supervisor(s). The
          supervisor(s) may take an employee’s most recent performance evaluation into consideration
          when determining whether to endorse the recommendation.
     D.     	
          Employee Notification
          The Division Director, Warden, Department Head, or designee, together with the employee's or
          group of employees' immediate supervisor(s) shall notify the employee of the selection.
                                                                                       PD-53 (Rev. 5)
                                                                                          Page 3 of 3

E.    	
     Awards
     Awards may consist of any or all of the following:
     1. 	 Certificate of merit; or
     2. 	   Designated parking space; or
     3. 	 Other non-monetary work-related privileges that may be determined by the
          unit/department; or
     4. 	   A purchased award that does not exceed $100.00 for an individual employee.
F.     	
     Ceremonies
     The Division Director, Warden, Department Head, or designee, shall arrange appropriate award
     ceremonies to recognize employees who are honored as outstanding employees. Additionally,
     the Division Director, Warden, or Department Head may post the results of the outstanding
     employee selection on a bulletin board in a common-use area (such as a foyer, lobby, hallway,
     break room, or turnout room) that is accessible to all employees. Results may also be announced
     in a TDCJ newsletter.




                                                  Brad Livingston
                                                  Executive Director