JOB DESCRIPTION AND TERMS AND CONDITIONS
The post will be located at:
Northern Ireland Human Rights Commission
39, North Street
Telephone: 028 9024 3987
Textphone: 028 9024 9066
Fax: 028 9024 7844
DURATION OF CONTRACT
This is a permanent full–time post.
Applications from people wishing to job share are welcomed. Job sharing
will be considered if arrangements can be made to the satisfaction of the
Commission regarding the due execution of the job.
The normal office hours are from 9.00am to 5.00pm, Monday to Friday.
A flexible working hours scheme is in operation within the Commission.
The Finance Supervisor will be responsible to the Head of Corporate
Services, and ultimately to the Chief Executive of the Northern Ireland
Human Rights Commission.
DUTIES AND RESPONSIBILITIES
1. To operate the Commission’s financial management system in line
with the Financial Procedures Manual, including issuing and
monitoring purchase orders, entering invoices / credits into the SAGE
accounts system, carrying out bank reconciliations, and making /
2. To operate the Commission’s payroll, including inputting salaries into
SAGE payroll each month, providing payroll reports, complete
necessary paperwork for HM Revenue and Customs (P14, P60, P45,
P46, etc), issuing payslips, and processing salaries to individual
employee bank accounts and related payments to HMRC, Principal
Civil Service Pension Scheme (PCSPS) and NIPSA using BACS.
3. To monitor expenditure and arrange for grant–in–aid to be drawn
down before the Commission’s bank balance falls below agreed limits,
and produce monthly expenditure reports.
4. To administer the Commission’s pension scheme under the PCSPS,
including providing monthly returns to the Cabinet Office and
Department of Work and Pensions, and representing the Commission
at Pensions Communication Network meetings.
5. To assist in the preparation of the Commission’s annual accounts,
including producing trial balances, providing information to the
Commission’s account and external auditors.
6. To support the Commission’s internal auditors as required.
7. To maintain the Commission’s asset register, updating it regularly
8. To provide secretariat support to the Commission’s Audit and Risk
Management Committee, including maintaining the Commission’s risk
register, preparing and issuing papers, and taking minutes of
9. To develop tenders and contract specifications for services, and
co–ordinate tendering exercises.
10. To oversee the operation of other office systems, including the
management of contracts for building maintenance.
11. Subject to the outcome of a review of posts, to be responsible for the
effective line management of administrative staff.
12. To be an effective member of the Corporate Services Team, providing
cover for other team members as appropriate, including recording
incoming and outgoing mail, answering the telephone and performing
reception duties as necessary.
13. To undertake any training courses as required by the Head of
Corporate Services or by the Chief Executive.
14. To display a commitment to the protection of human rights and to the
promotion of equality and to show a sensitivity to the diversity of
views on human rights issues in Northern Ireland.
15. To undertake any other duties appropriate to grade reasonably
required by the by the Head of Corporate Services.
See Appendix 1
Satisfactory completion of a six–month probation period is a condition of
continued employment in the position.
The grade of the post is equivalent to Northern Ireland Office Grade C,
with a current pay band of £17,043 – £25,560 per year.
Starting pay on appointment shall be restricted by the maximum of the
pay band and shall have regard to:
Relevant skills and qualifications
The need to give individuals an opportunity to demonstrate that they
can undertake the full range of duties
The desirability of avoiding the creation of anomalies between new
and serving members of staff.
Travelling and subsistence expenses will be paid to the holder of this post
when s/he is absent from the Commission’s premises on Commission
The person appointed will be expected to take up duty as soon as is
The appointment may be terminated by either party with at least one
month’s notice in writing.
The person appointed will be entitled to leave entitlement of 25 working
days rising to 30 days on three years’ continuous service, as well as to
statutory and public holidays.
The person appointed will be eligible to join the Commission’s pension
scheme, which is part of the Principal Civil Service Pension Scheme
(PCSPS). The Commission offers two types of pension:
Nuvos. This is defined benefit scheme that currently has a 3.5%
member contribution rate. The Commission also pays contributions
on employees’ behalf.
Partnership pension account. This is a stakeholder pension with a
contribution from the Commission.
New employees with a preserved Civil Service pension may be able to
aggregate their new service with earlier service.
Further details of the pension arrangements are available at
The Commission’s age retirement policy enables employees who have
reached the age at which they are entitled to draw their Commission
pension (which for most employees is their 60th birthday) to choose the
age at which they will retire.
Canvassing for the position in any form, if proved to the satisfaction of the
Commission, may disqualify a candidate for appointment or constitute a
reason for dismissal.
The Commission is an equal opportunities employer and considers
applications strictly on the basis of merit. We wish, in particular, to
encourage applications from disabled people. All disabled people who
meet the essential criteria for the post will be interviewed.
Selection for this post will be based on a completed application form and
an interview. Interviews will be held on 23 October 2007.
Candidates travelling more than 30 miles to the interview from within the
United Kingdom or Ireland can claim travelling expenses at approved rates
after attending for interview and upon production of receipts.
APPLICATION FORM SUBMISSION
The closing date for receipt of completed applications is 1pm on
1 October 2007.
We will not accept incomplete application forms, application forms
received after the closing deadline or reformatted application forms.
Applicants using the postal system to submit their application forms
should note that first class mail does not guarantee next day delivery. It
is the responsibility of the applicant to ensure that sufficient postage has
been paid to return the form to the Commission. We will not accept any
application where we are asked to pay any shortfall in postage.
Applicants who send their application form by email are also required to
meet the closing deadline for receipt by the Commission. Emailed
applications must be followed-up with a signed hardcopy (and Equality
Monitoring Form) within 10 working days from the closing date.
Please note that applications by fax cannot be accepted.
PRIOR TO APPOINTMENT TO THE POST
After the interviews, a person will not be appointed to the post until the
following conditions have been met:
References – receipt of satisfactory references from an
employer or educational establishment
Certificate – receipt of the original certificate(s) showing the
person's essential educational qualifications. This document(s) will
be returned as soon as possible after receipt
Contract – signature of an agreement setting out the terms of the
Applicants for the post of Finance Supervisor will be assessed in
accordance with the following criteria. It is the applicant’s responsibility
to provide evidence of how s/he meets these criteria.
The essential criteria and, where necessary, the desirable criteria will be
used to identify a pool of applicants to be interviewed for the post.
Disabled people who meet the essential criteria will be invited to
interview. Both the essential and desirable criteria will be used in the
interview to select the applicant who will be offered the post.
What the Commission requires of applicants:
Leadership Ability to manage people in line with the
principles of Investors in People
Financial Ability to manage a financial management system
management effectively, with all due propriety
Communication Ability to communicate effectively in writing and
Minute taking Ability to record and prepare minutes of meetings
Organisation Organisational skills, particularly in respect of
setting–up and maintaining office systems
Team working Ability to work successfully alongside other
Personal Ability to manage one’s own work effectively, to
effectiveness use one’s own initiative and to be self–motivating
in order to achieve results
IT skills Ability in the use of word processing software
(eg Microsoft Word), spreadsheets (eg Microsoft
Excel), email (eg Microsoft Outlook), the internet,
and accounting and payroll software (eg Sage
Line 50 and Sage payroll)
The Commission will prefer applicants with:
Qualifications: A recognised financial qualification, for example
OCR/RSA Stage II (or higher) word–processing,
or the equivalent
Contract Knowledge of tendering and contracting
IT skills Ability in the use of relational databases
(eg Microsoft Access), presentation software
(eg Microsoft PowerPoint), and desk top
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