Partners In Health ______________________________________________________________________________ Job Title: Procurement Coordinator for Haiti Reports to: Director of Procurement Location: Boston Organizational Profile: Partners In Health is a non-profit organization based in Boston, MA, whose mission is to provide a preferential option for the poor in health care. Through service delivery, training, advocacy and research, PIH works globally to bring the benefits of modern science to those most in need and to serve as an antidote to despair. PIH has programs in Haiti, Peru, Guatemala, Mexico, Russia, Rwanda, Lesotho, Malawi and Boston. Responsibilities: The Procurement Coordinator will report to the Director of Procurement to ensure that drug management, purchasing, inventory control and related systems function as designed. S/he will work with the Procurement and Logistics representatives at PIH’s international project sites to prepare and monitor drug and supply orders and provide overall program support to the project sites. The majority of the Procurement Coordinator’s time will be dedicated to Zanmi Lasante, the PIH Haiti project. In conjunction with Haiti-based pharmacy staff, this position takes responsibility for the drug management component of PIH’s Electronic Medical Record (EMR) system at Zanmi Lasante, Haiti, and requires familiarity with data collection and database management. This position serves as a liaison between the site-based pharmacy staff and the PIH Boston office. The Procurement Coordinator position also includes financial and administrative duties and involves interaction with international staff, and domestic and international vendors. The ideal candidate for this position will have related work experience, the ability to prioritize and manage multiple tasks, should be comfortable working with culturally diverse colleagues, and posses a strong interest in global health. Travel: 60 to 75% travel to Haiti. . Primary Duties: I. Electronic Medical Record Stock Management 1. Enforce data management protocols: Collaborate with pharmacists, data clerks and program nurses to ensure that protocol for HIV and MDRTB patient management is being followed. Work with the Haiti team to ensure drug regimen and prescription and dosing information is programmed correctly into the system. Encourage increased communication between the clinical, pharmacy and data clerk teams. 2. Enhance functionality of EMR: Collaborate with EMR programming and technical team to develop and implement new pharmacy features as requested by ZL staff. Strengthen offline stock management tools. 3. Promote communication between Zanmi Lasante clinical sites and Boston: Visit ZL sites regularly to review status of data collection, present new features in the EMR 4. Oversee training and provide support to EMR users: Field and respond quickly to site- based problems with EMR functionality. 5. Support Procurement team and site-based staff with the rollout and expansion of the EMR to additional PIH project sites. II. Program Support 1. Provide administrative support to Haiti based staff as needed: Assist pharmacy director with monthly financial reports. Strengthen recording system for pharmacy expenses. 2. Monitor low-stock reports: Work with the Procurement team and the Haiti pharmacy staff to identify potential product stock outs. Respond appropriately; coordinate local purchase or generate order as needed. Review consumption and stock alert levels and adjust as necessary to avoid future stock outs. 3. Assist with ongoing assessment and improvement: Provide support for expansion of physical (space) and system capacity 4. Analyze spending patterns and make recommendations on more cost-efficient procurement practices: Calculate cost of emergency in-country purchases. Work with Haiti pharmacy team to identify and correct the factors leading to emergency purchases. III. Financial / Administrative 1. Respond to reporting and analytical needs of Procurement Team and Project Managers: Perform specific analyses as requested. 2. Oversee budgeting and purchasing for specialty services (ophthalmology, dental, infection control, etc.) 3. Assist Director of Procurement with annual budget projections. 4. Track expenses throughout the year: Work with Financial Department to properly code and monitor expenses. Qualifications: 1. Bachelor’s Degree and 3-4 years work experience required. 2. French fluency (verbal and written) required; Haitian Creole a plus. 3. International program management experience preferred. 4. Willingness to travel regularly to Haiti. 5. Operations and/or systems implementation experience. 6. Strong computer skills in word processing and spreadsheet programs. 7. Familiarity with data management and database programs. 8. Ability to work independently and show initiative. 9. Demonstrated ability to work in fast-paced environment, to prioritize tasks and meet deadlines; able to respond calmly and creatively in emergency situations. 10. Interest in social justice, global health care policy and issues of access to medicines. To apply, e-mail resume and cover letter to HR@pih.org.
Pages to are hidden for
"Job Description for Procurement Team Roles"Please download to view full document