Project management Principles of project management

Document Sample
Project management Principles of project management Powered By Docstoc
					Project management
Principles of project management




          Tigran Hasic – KTH 2005

           Sustainable Project Management   1
               Project management

   Why am I qualified to present
    this topic to you?
       My Background (fuzzy and
        shady!)
       Education (I did really well
        in the 2nd grade!)
       Lack of competent (gray
        hair) speakers and
        volunteers (YES!)
       Course Time needs to be
        filled –
       somebody has to do it
       Anyone wants to do this?


                              Sustainable Project Management   2
      Project management
      Principles of project management

• PM is the process of managing, allocating, and
  timing available resources to achieve the desired
  goal of a project in an efficient and expedient
  manner.
• PM is the planning, scheduling and controlling of
  project activities to meet project objectives.
• PM is widely recognized as a practical way of
  ensuring that projects meet objectives and
  products are delivered on time, within budget
  and to correct quality specification, while at the
  same time controlling or maintaining the scope of
  the project at the correct level.



                   Sustainable Project Management      3
            Project management
                   PM knowledge areas
•   Project Integration Management
•   Project Scope Management
•   Project Time Management
•   Project Cost Management
•   Project Quality Management
•   Project Human Resource Management
•   Project Communications Management
•   Project Risk Management
•   Project Procurement Management




                       Sustainable Project Management   4
      Project management
      Principles of project management


• Project management is about influencing
  tomorrow. Today has already happened
  and yesterday is gone. (’PROACTIVE’)
• Decisions affecting tomorrow can only be
  made on information available today.
• Project management is about managing a
  set of relationships over time and about
  understanding people.


                Sustainable Project Management   5
           Project management
            Project managers – human factors


•   Leadership
•   Negotiation
•   Team Building
•   Motivation
•   Empowerment
•   Relationship Management
•   Communication
•   Decision Making


                      Sustainable Project Management   6
            Project management
                 Laws of project management

• Projects progress quickly until they are 90% complete. Then
  they remain at 90% complete forever.
• When things are going well, something will go wrong. When
  things just can’t get worse, they will. When things appear
  to be going better, you have overlooked something.
• If project content is allowed to change freely, the rate of
  change will exceed the rate of progress.
• Project teams detest progress reporting because it manifests
  their lack of progress.




                         Sustainable Project Management          7
               Project management
              Project managers – What’s involved

• Facilitate or enable others to perform.
• Must be commercially aware.
• Must be risk aware – many uncertainties.
• Have the breadth and depth of skills to deal with
  new problems without having to draw on
  experience alone.
• To be dynamic, proactive, and continue to look
  forward.
• Decisions affecting tomorrow must be made today,
  only on the information available today
• Get by on the best possible information.




                              Sustainable Project Management   8
          Project management
         relationships between pm and clients


• Many customers or clients are inexpert and need
  someone to help them secure their business
  objectives or goals.
• Project Managers can often act as client’s
  representative or agent.
• Project management is about ensuring that needs –
  project objectives - are translated into achievable
  actions.
• Project managers need to understand the business
  needs – core and non-core businesses.

                     Sustainable Project Management     9
           Project management
                      PM services


   Who Provides Project management Services?
• Clients internally.
• Management consultants.
• Subsidiaries of other consult/
  contractor organizations.
• Specialist companies.




                      Sustainable Project Management   10
        Project management
             purpose of procurement

• In construction, there are many phases that
  a project passes through (Project Cycle).
• Each will demand a different approach in
  terms of leadership.
• Project Management should make that affair
  seamless and yet transparent.
• PM – dynamic, proactive and persons who
  look forward all the time.



                  Sustainable Project Management   11
Project management
    the project cycle




      Sustainable Project Management   12
Project Management Life Cycle




          Sustainable Project Management   13
Project management
   scope, quality, time and cost


   Quality/Performance


  Scope




Time/Schedule                            Cost/Budget


        Sustainable Project Management                 14
          Project management
        Objectives and critical success factors


• Projects are often defined in terms of quality,
  cost and time.
• Most clients expect to obtain the best of all three
  at the same time.
• What is the reality?
• Understanding the relationship between these
  three can lead to project success.


                     Sustainable Project Management     15
      Project management
              CSF and KPI in PM


• At the highest level there are project goals
  or objectives.
• These are achieved if one knows what the
  critical success factors (CSF) are and how
  to achieve them.
• Key performance indicators (KPI) help
  you measure performance of a project or
  process.


                 Sustainable Project Management   16
            Project management
                       Exercise: QCT


  Define the most realistic position within a
  triangle (where the vertices are marked for
  quality, cost and time) for the following
  project types:
• hotels, shops, offices, schools,
• hospitals, airport extensions,
• factories and relief roads.



                        Sustainable Project Management   17
          Project management
            Tools of trade: PERT and GANTT


• A PERT chart is a graphical network model
  that depicts a project’s tasks and the
  relationships between those tasks.

• A GANTT chart is a simple horizontal bar
  chart that depicts project tasks against a
  calendar. Each bar represents a named
  project task. The tasks are listed vertically
  in the left-hand column. The horizontal axis
  is a calendar timeline.

                     Sustainable Project Management   18
             Project management
                      Why Projects Fail?

    Most failures have been
    put down to:
•    Poor project specification
•   Unrealistic timescales
•   Timescales that are too long
•   Inappropriate staff
•   Failure to manage user
    expectations
•   Failure to manage the
    change required

                         Sustainable Project Management   19
             Project management
                               Summary
• Project Management is about understanding relationships
  and handling them over time.
• It is a pragmatic discipline in which the client or customer is
  the most important.
• It is all about balancing needs and available resources.
• Project is a group of activities that have been performed in a
  logical sequence to meet present objectives outlined in the
  project.
• Project Management is: making the project happen and it
  also planning and controlling your project.
• Good project management is a successful project.


                          Sustainable Project Management            20
       Project management
                  Summary II


                                               Projects are all about
                                               the double RR:
             Cost                              Risk and Reward
Time




        Quality

              Sustainable Project Management                            21
           Project management
                       Summary III


 Continually Track and Measure Project Status
 Be Proactive vs. Reactive/Inactive
 Commit to Personal Development
 Focus on Team Dynamics
 Avoid Over Personalized Decision Making
 Sustain Functional (not Dysfunctional) Communication
 Commit to Skill Building
 Create a “Coaching Friendly” Project Environment
 Commitment, Responsibility, Flexibility & Team-Work



                       Sustainable Project Management    22
           Project management
                    The Challenge

   Continual change
   Increasing complexity
   Uncertainties and risk
   New technologies
   More time spent coordinating
   Inappropriate performance measures
   Competition and new demands
   The art of project management is
    adjusting to uncertainty.

                    Sustainable Project Management   23