Data protecion Act compliance software

Data Protection Act Compliance tool www.dataprotectionofficer.com Mateo Isabella London Knowledge Innovation Centre South Bank Technopark 90 London Road SE1 6LN Telephone - 0203 287 0486 Email - info@mateoisabella.com website - www.mateoisabella.com Director - Sandra Milena DPA compliance tool Name Password Log in Forgotten password? Contains: •Subject access request •DPA project assessment •Admin checks •DPA Dashboard •ISA •DPA report •DPA policies & procedures The System Setup Use riesgo org set up The process Home Subject access request form DPA assessment ISA Policies & Procedures Data Protection Act DPA Policies DPA procedures Use riesgo policy disseminator Reports DPA dashboard Org chart Statistics Subject access request : 34 Subject access responses : 12 Project DPA assessments : 25 Policies Stats Full name Address Home Subject access request form DPA assessment ISA Reports DPA dashboard Org chart Telephone Have you ever been employed by our organisation before Email Yes No If Yes, please provide the following: Payroll number Dates of employment Department or Section Nature of employment From To Are you the data subject : Yes No, attach Authority Details of the person requesting information, if different from above Full name Address Telephone Relationship with data subject If you wish to see only certain specific document(s), for example, a specific departmental file etc, please describe these below Please specify below any other sections/departments that you or the Data Subject have been in contact with which you would like to be searched for relevant data Declaration Email Policies Automatic general search Stats Signature Submit SAR administration Home Subject access request admin DPA assessment ISA Reports DPA dashboard Org chart Ref Request date Admin checks Validity of request Payment if applicable Procedural reqs Compliance SAR timer Status Update SAR 1002 2/3/08 35 days left In progress Policies Stats Project name: London Net Project Manager: Fawzi Fawzi DPA Assessment 3 4 Retention period marketing Accounting 5 years 3 years 1 Home Subject access request form DPA assessment Reports Project data name address Telephone DOB email religion sex DOB other      2 Business purpose marketing Accounting invoices payroll Minimum data name address email religion DOB        Location of records Server name: SQL6543 Owner: Mark Smith 5 DPA dashboard ISA agreements Policies Accuracy Validate integrity   Passed 6 Rights Right to copy  7 Data Security Risk management BIA  Right to stop DM Right to cease Right to auto decision  Failed Comments 8 Outsourcing Yes No Evidence Link to Rights URL    Legal Compliance Evidence stats DPA result  Data agreement Data Review results Passed Comments DPA Project radar Project name Project manager Date 13/09/08 13/09/08 13/09/08 13/09/08 13/09/08 16/09/08 13/09/08 Result Comments Comments Comments Comments Comments Comments Comments Comments More More More More More More More More Home Subject access request form DPA assessment Reports DPA dashboard London Net London Net London Net London Net London Net London Net London Net Fawzi Fawzi Fawzi Fawzi Fawzi Fawzi Fawzi Fawzi Fawzi Fawzi Fawzi Fawzi Fawzi Fawzi Impact Fawzi Fawzi 13/09/08 Comments Project name London Net DPA Assessment Org chart Policies Stats Personal data : xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Business purpose: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Retention period: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Minimum data: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Accuracy: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Rights: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Data Security: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Outsourcing: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx ISA form Ref Parties & Home Subject access request form DPA assessment Reports DPA dashboard ISA Agreements Purpose Info Shared Method Need to know Supporting Processes Retention period Awareness Consent Other issues Review date Approvals Date: 01/02/09 owner: Joe Blogg Policies Stats Name Name Position Position Assessment ISA radar Ref Parties Info shared method Retention period Compliance Home Subject access request form DPA assessment Reports DPA dashboard ISA agreements Policies Stats Policies Home Subject access request form DPA assessment Reports DPA dashboard ISA agreements Data Protection Act national policy | London Policy | Procedures | PISR impact | ISA DPA Policies DPA procedures Policy dissemination Director Acknowledgement BU responsibility acknowledgement Policies stats Home Subject access request form DPA assessment Reports DPA dashboard ISA agreements Policies Org chart Stats Reports Project DPA Assessment SAR requests & Responses ISA agreements Home Subject access request form DPA assessment Reports DPA dashboard ISA agreements Policies Stats Total projects = 102 Project DPA Assessments = 90 Failed DPA = 34 Passed DPA = 45 SAR requests = 90 SAR responses = 70 SAR breaches = 20 ISA agreements = 40 ISA non compliance = 15