38th Annual MRA Educational Conference Trade Show by woo44846


									Exhibitor Prospectus

38th Annual
MRA Educational
Conference & Trade Show
                                           Lake Tahoe
                                           3rd - 5th

Cruising into a Leaner, Greener Tomorrow
We hope you will plan to join us for our 38th annual conference & trade show at Harrah’s South Lake Tahoe, NV,
November 3-5, 2009. Pre-conference events are Tuesday, November 3, 2009, starting with the 15th Annual Golf
Tournament at 10:00 am. The conference officially kicks off that evening with a Welcome Reception in the Exhibit Hall at
5:30 pm. This year’s 38th Annual MRA Educational Conference & Trade Show will offer 44 exhibits made up of 10’ x 8’
and 8’ x 8’ booths.
  Location                                                         Booth Rental Fee Includes:
Harrah’s Lake Tahoe (All events at hotel)                            10’ x 8’ or 8’ x 8’ Booth
50 Highway 50, Stateline, NV 89449                                   Uniformed background and dividers consisting of an 8’
Phone: 775.588.6611                                                high curtain back wall, 3’ high matching dividers, six foot
As impressive as the lake itself, this 18-story hotel features     skirted table, 2 side chairs, wastebasket.
award-winning guest rooms, exceptional restaurants, a                Booth ID sign 7” x 44”
magnificent swimming pool, luxurious spa and a first-rate            Daily cleaning of aisles and common areas
casino.                                                              All conference seminars, Program & Seminar Handouts
                                                                   book, all meals including awards dinner, special functions
  Golf Tournament                                                  and admission for ONE PERSON in exhibit hall for the
The 15th Annual Golf Tournament will be held at:                   entire conference.
Genoa Lakes Golf Club                                                Company listing in the Program & Seminar Handouts
1 Genoa Lakes Drive                                                book.
Genoa, NV 89411                                                      Company listing in the 2009 List of Exhibitors on the MRA
866.795.2709                                                       web site.
Tournament fee includes green fee, cart, range balls and a           List of pre-registered attendees and final list of attendees
box lunch.                                                         both by mail and electronic file format.
  Transportation                                                     Onsite Service Center during move-in and move-out.
Fly into Reno Airport which is located 55 miles from South
                                                                   Official Service Contractor
Lake Tahoe. The South Tahoe Express is a quick and
                                                                   GES Exposition Services is the official service contractor for
convenient way to get to the South Shore casinos from the
                                                                   this year's show. For all orders, please go to www.ges.com
Reno Tahoe International Airport. Visit them online at
                                                                   and click on "Order now". GES will supply each exhibitor
                                                                   with a user ID and a temporary password so you can sign in
  Room Rate                                                        and select your show. Once you are logged in, you can
Special MRA Conference Rate: $74 plus tax for                      order any and all GES services you require. All work
Single/Double occupancy Sunday through Thursday. $174              performed in the Exhibit Area is under union jurisdiction and
plus tax on Friday and Saturday. A $20 per guest, per room,        under safety jurisdiction. GES has a great relationship with
per night will apply for each additional person over 2 people      all unions. We work very closely with them to create a
regardless of age. The guest room rate includes free in-room       positive work environment that enables us to deliver the
wireless internet. Reservations must be received no later than     highest quality of service. Our effective leverage of these
Friday, October 9, 2009. After that, rooms are on a space          relationships provides greater efficiencies to the exhibitors.
available basis and the MRA conference rate is not                 We anticipate that all contracts up for renewal will result in
guaranteed. Cancellation of reservations, early departures or      non-contentious resolutions.
“no shows” within 72 hours prior to arrival will be charged
                                                                   Freight Handling
first nights room and tax to the credit card on file. All
                                                                   GES Exposition Services had the responsibility of receiving
reservations must be made individually through the
                                                                   and handling all exhibit materials and empty crates. It is their
Reservation Department by calling 800.455.4770 and must
                                                                   responsibility to manage docks and schedule vehicles for the
identify yourself with the group code S11MRA to receive the
                                                                   smooth and efficient move in and move out of the exhibition.
special group rate. Credit card deposit for first night’s room
                                                                   GES will not be responsible, however, for any materials they
and tax is required to guarantee individual reservation and will
                                                                   do not handle. GES will have complete control of the loading
be charged at time of reservation.
                                                                   docks at all times. If you wish to unload or load, you must
CHECK-IN: 4:00 pm                  CHECK-OUT: NOON
                                                                   report to the GES Freight Desk. Do not proceed to the docks
  Show off your products and services!                             until told to do so.
This year’s show will open with a Welcome Reception on
                                                                   All exhibitors are expected to comply with any union
Tuesday evening and close immediately after lunch on
                                                                   requirements in effect and as outlined in the “SHOW SITE
Thursday. All food and beverage events scheduled for the
                                                                   WORK RULES” section of the Exhibitor kit.
time period above will take place in the exhibit hall.
  Booth Rental Fees
                                                                   Our work rules prohibit the SOLICITATION OR ACCEPTANCE
  10’ x 8’              $735                                       of tips in cash, product or gifts in kind by any employee (union
   8’ x 8’              $635                                       or non-union). Our employees are paid appropriate wages
  Additional person     $389                                       denoting professional status, therefore tipping of any kind is
  Add’l person 1 day    $319                                       not allowed.
Companies Exhibiting in the Show                              Sponsorship Program
A list of companies exhibiting at the show can be found       The following sponsorships are available and include
on the MRA website at www.marina.org as they register.        receptions, breaks, speakers, and more. If you would
Listing of companies is alphabetical.                         like to co-sponsor an event below, please contact
                                                              Mariann Timms.
Important Dates to Remember                                   Tuesday, November 3, 2009
July 31 – Last day of early registration pricing
                                                              Golf Tournament
August 14 – Camera-ready art for advertising due                 Goody Bags – $175
                                                                 Prizes - $300
August 31 – Deadline for program description
                                                              Welcome Reception
August 31 – Exhibit Space payments due in full.                  Cocktails - $2,750 Bellingham Marine
August 31 – Advertising payments due in full.                    Hours D’oeuvres - $1,875
                                                              Wednesday, November 4, 2009
September 1 – Booth assignments begin                         Continental Breakfast - $1,800
September 30 – Deadline for cancellation with 50% refund      Morning Break - $1,300
                                                              Afternoon Break - $1,250
October 10 – Deadline for MRA conference rate at hotel        Wine Tasting
November 3 – Exhibitor Move-in                                   Corkage - $800 Anchor QEA
                                                                 Hours D’oeuvres - $1,950
November 5 – Exhibitor Move-out                               Thursday, November 5, 2009
                                                              Continental Breakfast - $1,800
Advertising Opportunities
                                                              Morning Break - $1,300
 Program & Seminar Handouts Book
                                                              Dinner Wine - $1,300
   If you are interested in placing an ad in the
                                                              Seminar Sponsorships - $1,000
   Conference Program & Seminar Handouts book,
   please fill out the information on the registration form
   to be contacted. Camera-ready art will be due by
   August 14, 2009. Payment due by August 31, 2009.
 Program Advertising Rates
   Four Color
   Inside Front Cover                   $750
   Inside Back Cover                    $650
   Back Cover                           $700
   Speaker & Daily Schedule Divider $550
    (Glossy finish - Full Page Only)
    Black Ink Only
    Full Page                              $350
    1/2 Page                               $295
    1/4 Page                               $245

                                            Contact: Mariann Timms
                                             15004 Glasscock Road
                                                 Lodi, CA 95242
                                         209.334.0661 fax 209.334.6876
                                                       Exhibit Terms, Rules and Regulations
1. APPLICATION AND ELEGIBILITY:                          9. PERFORMANCE OF SERVICES:                             shall have no liability of any kind but may at its
Application for booth space must be made on the          On behalf of the exhibitors, MRA has designated         discretion refund any fees paid by the exhibitor.
printed form provided by the Marina Recreation           official contractors to perform the following
                                                                                                                 15. CANCELLATION BY EXHIBITOR:
Association (MRA) and be executed by an                  services: drayage, electrical, machinery moving
                                                                                                                 Should the exhibitor be unable to occupy and use
individual who has authority to act for the              and erecting, cartage, furniture rental, booth and
                                                                                                                 the exhibit space contracted for and should MRA
applicant (exhibitor). Booth assignments will not        floral decorations, signs. MRA assumes no
                                                                                                                 be notified in writing by September 30, 2009, 50%
be confirmed without MRA receipt of complete             responsibility or liability for any of the services
                                                                                                                 of all fees paid by the exhibitor to date will be
payment. MRA reserves the absolute right to              performed or materials delivered by the foregoing
                                                                                                                 refunded. No refund of any fees will be made if
reject any application it feels is not applicable to     persons or parties.
                                                                                                                 cancellation is received on or after October 1,
the scope of the conference.
                                                         10. DEFAULT OCCUPANCY:                                  2009. Exhibitor will still be responsible for payment
2. AGREEMENT TO CONDITIONS:                              Any exhibitor failing to occupy space contracted        of any advertising or sponsorships they committed
Each exhibiting company and its employees agree          for is not relieved of the obligation to pay for such   to.
to abide by these conditions, it being understood        space at the full rental price, and MRA shall have
                                                                                                                 16. MRA’s RIGHT TO REMOVE THE
and agreed that the sole control of the exhibit hall     the right to use such space as it sees fit to
                                                                                                                 EXHIBITOR’S PROPERTY:
rests with MRA.                                          eliminate blank space in the exhibit hall, provided
                                                                                                                 MRA reserves the right to remove from the hotel
                                                         such booth space is not occupied 30 minutes
3. ASSIGNMENT OF SPACE                                                                                           or exhibit hall premises any or all of the property of
                                                         before the official show opening.
Assignment of exhibit spaces are based on criteria                                                               the exhibitor should the conference be canceled
described in the “Exhibit Space Assignments”             11. USE OF SPACE                                        or relocated or should the exhibitor violate any of
section of exhibitor prospectus. Preferred booth         a. Exhibits shall be shown only in the official         the conditions of the Exhibit Terms, Rules and
location choices and booth separation from               exhibit areas as established by the MRA. Neither        Regulations. This right may be exercised without
competitors cannot be guaranteed. MRA reserves           the exhibitors nor non-exhibitors shall be              prior notice and without hearing.
the right to change the space assignment after           permitted to display articles, equipment or
                                                                                                                 17. COPYRIGHTS
acceptance of the application should it be               information concerning services, or movies of
                                                                                                                 Exhibitor hereby assumes all costs and expenses
necessary in the best interest of the Exhibition. No     such articles, equipment or services in public
                                                                                                                 arising from Exhibitor’s, agents’ or employees’
exhibitor shall assign, sublet or share the whole or     areas, private suites or rooms during the
                                                                                                                 incorporation or use during the show of any music,
any part of his space. Sublease in this use              conference in accordance with prior agreements
                                                                                                                 written material, dramatic rights, inventions or
includes renting, sharing, donating or in any way        between MRA and officials of the hotel.
                                                                                                                 devices that are the subject of any copyright,
allowing another company or person to display or         b. During show hours, each exhibit must be
                                                                                                                 trademark, tradename, patent, franchise or other
advertise in an exhibitor's space without prior          staffed by a company representative. Booth
                                                                                                                 contractual or statutory protection.
approval from Exhibit Management. It is the              attendants shall be dress modestly in good
responsibility of the exhibitor to register for,         business taste, and exhibitors and their                18. VIOLATIONS OF THE CONDITIONS:
collect, and report appropriate sales tax.               representatives shall conduct themselves in a           Any of the following actions by an exhibitor shall
                                                         professional manner at all times. Exhibitors must       constitute a violation of the conditions of the
                                                         be registered for the Trade Show and wear their         Exhibit Terms, Rules and Regulations.
Down payment must accompany the Application
                                                         show badge at all times.                                a. Violation of any municipal, state or federal laws,
to Exhibit. Payment in full is due no later than
                                                         c. Any surveys must be conducted within the             rules or regulations, including safety codes.
August 31, 2009. Applications not accompanied
                                                         exhibitors booth space only and must contain the        b. Failure to follow the procedures prescribed in
by the appropriate fee will be delayed in
                                                         following disclaimer in print on the survey: “Data in   sections 1 through 17.
procession and space assignment. Membership
                                                         this survey is not being submitted to or collected      c. Failure to remove property from the hotel or
dues and any other outstanding balances must be
                                                         by the Marina Recreation Association” Surveys           exhibit hall upon cancellation or relocation of the
                                                         require prior written approval from MRA.                conference.
5. INSURANCE:                                            d. Exhibitors may visit and observe displays on the
                                                         Trade Show floor, if they behave in a courteous         19. LIABILITY:
In all cases, exhibitors wishing to insure their
                                                         manner and respect the rights of their fellow           a. The exhibitor assumes the entire responsibility
goods must do so at their own expense.
                                                         exhibitors. Handling display samples, picking up        and liability for losses, damages, and claims
6. BOOTHS:                                               literature, or taking photographs may be done only      arriving out of injury to himself, his officials, agents
Standard booth equipment (back and side wall             with the permission of the personnel at the subject     or employees or representatives, or damage to
draping, 6’ draped table, 2 chairs and identification    display. Entry into another exhibitor’s booth           exhibitor’s displays, equipment, and other property
sign) will be provided by MRA for each exhibitor.        without permission is not permitted.                    brought upon the premises of the Hotel and shall
No part of any display shall obstruct the view of        e. Exhibitors are not permitted to invite the           indemnify and hold harmless the Marina
adjacent booths. No part of any display may be           general public, including suppliers, to attend          Recreation Association, and their Board of
over ten feet in height.                                 as guests.                                              Directors, agents, the Hotel, agents, servants, and
                                                                                                                 employees from any and all such losses,
7. PROTECTION OF THE EXHIBIT FACILITY:                   12. AMERICANS WITH DISABILITIES ACT:                    damages, and claims.
Nothing shall be posted on, or tacked, nailed,           Exhibitors are reminded that the American with          b. Special security is NOT provided for the exhibit
screwed or otherwise attached to, columns, walls,        Disabilities Act ensures equal access to all            area and it is the Exhibitor’s responsibility to
floors or other parts of the hotel or conference hall    participants at MRA events. It is the responsibility    remove all materials, or accept full responsibility
exhibit area without permission of MRA and the           of the exhibitor to make their booth space fully        for materials that have been left, when the exhibit
proper building authority. Packing, unpacking and        accessible to those with physical or sight              is not staffed.
assembly of exhibits shall be done only in               impairments and to comply with all applicable laws      Certificates of insurance shall be furnished as
designated areas and in conformity with directions       and regulations, including without limitation the       soon as possible to MRA if requested prior to or
of the Exhibit Manager or hotel manager. The cost        American with Disabilities Act.                         following the conference.
of cleaning or repairing any damage caused by
                                                         13. ADVERTISEMENTS:                                     c. MRA shall not be liable for any failure to
the exhibitor, its employees, representatives or
agents to the Trade Show premises will be billed         a. Canvassing or distributing any material outside      deliver space to an exhibitor or for the loss of
to and paid by the exhibitor.                            the exhibitor’s own space is prohibited.                allotted space of an exhibitor who has
                                                         b. The use of billboard advertisements and/or           contracted for exhibit space under the terms of
8. INSTALLATION/DISMANTLING:                             display of signs outside the exhibit area are           this agreement, if nondelivery is due to any one
The specific requirements as to the time for             prohibited.                                             of the following causes: destruction of or
installation and dismantling of exhibits are             c. The MRA name, insignia, or logotype may not          damage to the building or the exhibit area by
supplied in the exhibitor prospectus. Such               be used unless permission is given in advance by        fire or act of God, acts of a public enemy,
requirements shall be binding upon the exhibitor         MRA. A sample of the medium with proposed use           strikes, the authority of the law, or any cause
as though fully set forth herein. All displays must      must be submitted to Exhibit Manager.
be in place and set up 30 minutes prior to the                                                                   beyond its control. MRA will, however, in the
                                                         d. Distribution of giveaways and product samples        event it is not able to hold an exhibit for any of
official opening of the show. Exhibit removal            must be requested in writing and approved, in
prior to the final day’s close of show on                                                                        the above-named causes, reimburse exhibitors
                                                         advance, by MRA Exhibit Management.                     pro-rata on any booth fee paid, less any and all
Thursday, November 5, 2009 at 1:30 PM is
strictly forbidden. Space not occupied or set up         14. CANCELLATION OR RELOCATION OF THE                   legitimate expenses incurred by MRA for
by that time may be re-assigned or resold by             CONFERENCE:                                             advertising, administration and similar related
Exhibit Manager without obligation on the part of        In the event of cancellation or relocation of the       costs.
Exhibit Management for any refund whatsoever.            conference, due to circumstances within MRA’s
                                                         direct control, the liability of MRA shall be limited
                                                         to refund of fees paid to MRA by the exhibitor. In
                                                         the event MRA has no control over the
                                                         cancellation or relocation of any conference, MRA
                                           Preliminary Schedule of Events
                                                            Thursday, November 5, 2009
Tuesday, November 3, 2009
                                                            7:30 am Continental Breakfast in Exhibit Hall
10:00 am 15th Annual Golf Tournament
                                                                    SPONSORSHIPS AVAILABLE
                                                            8:00 am Three topics to choose from:
                                                            Topic 1 Marina 101 – Policies & Procedures Part 1
5:00 pm New Attendee Welcome & Orientation
        MRA Board of Directors                              Topic 2      Managing Cash Flow in a Seasonal Operation
5:30 pm Welcome Reception in Exhibit Hall                   Topic 3      Sustainable Design and Construction: The
        SPONSORSHIPS AVAILABLE                                           Cornerstone of the Clean Marina

Wednesday, November 4, 2009                                 9:00 am Three topics to choose from:

7:00 am   Registration Desk Opens                           Topic 1 Marina 101 – Policies & Procedures Part 2
          Continental Breakfast will be available in the    Topic 2      To be Announced
          Exhibit Hall
                                                            Topic 3      Legal Issues That Marinas May Encounter in
8:00 am Presidents Welcome &                                             Going Green – An Introduction
        General Membership Meeting
                                                            10:00 am Break in Exhibit Hall
8:15 am Benefits of MRA                                              SPONSORSHIPS AVAILABLE
8:30 am To Be Announced                                     10:45 am Three topics to choose from:
9:30 am Presentation of Regulatory Matrix Posters for       Topic 1 To be Announced
        Boatyard and Marina Activities
                                                            Topic 2      WiFi Installation:
10:30 am Break in Exhibit Hall                                           Install your own WiFi system
                                                            Topic 3 Legal Issues That Marinas May Encounter
11:15 am Keynote Speaker                                             in Going Green – A More In Depth Discussion
Noon      Lunch in Exhibit Hall – Legislative Update       12:00 pm Lunch in Exhibit Hall
1:30 pm Four topics to choose from:                         1:30 pm      Three topics to choose from:
Topic 1   Self Improvement: Time Management Part 1                       EXHIBITOR MOVE-OUT

Topic 2 Pass the Ammunition: How to Load Up Your            Topic 1      Invasive Species
        Marketing Guns and Make an Impact                   Topic 2      Marina 201 – Train the Trainer – Training your
Topic 3 Boatyard Equipment and Safety                                    staff in Customer Service (part 1)

Topic 4   State of the Marina Industry                      Topic 3      How to Avoid a Visit to the Labor
2:30 pm Break in Exhibit Hall
        SPONSORSHIPS AVAILABLE                              2:30 pmThree topics to choose from:

3:15 pm Four topics to choose from:                         Topic 1      Marina 101 - Basic Marine Electricity

Topic 1 Self Improvement: Time Management Part 2            Topic 2 Marina 201 – Train the Trainer – Training your
                                                                    staff in Customer Service (part 2)
Topic 2   How to Administer Layoffs                         Topic 3 Preparing Your Marina for Clean Marina
Topic 3   Environmental Considerations and Practices                Certification
          for Boatyards                                     3:30 pm Three topics to choose from:
Topic 4   Roundtable - Another Perspective:                 Topic 1 Southern California Eelgrass Mitigation Policy:
          Associations Around the Western States                     Separating Myth from Fact
4:15 pm Four topics to choose from:                         Topic 2      What is Yield – What Information do You Need
Topic 1   Marina Fuel & Petroleum Piping: Challenges                     to Determine and How
          and Options in Today's World                      Topic 3      Fresh Water Marina and Mooring
Topic 2 How to Deal with Seasonal Business and                           Grid Anchoring and Cabling
        Seasonal Retail Stores                              4:45 pm Board of Directors Meeting
Topic 3 Secured Maritime Claims of Marinas --               6:30 pm Cocktail Reception
        Strategies For Dealing With A Yacht Owner's                 SPONSORSHIPS AVAILABLE
                                                            7:30 pm Awards Dinner
Topic 4   Working in Tandem: How to Manage that                     SPONSORSHIPS AVAILABLE
          Relationship Between a Boatyard and Marina
5:30 pm   Wine Tasting & Black Jack Tournament in          Disclaimer: The speakers, presentations, and presentation times listed in
          Exhibit Hall                                     this schedule may change. MRA cannot guarantee that all presentations
          SPONSORSHIPS AVAILABLE                           will be included in the conference proceedings.
1. COMPANY INFORMATION: (Please print clearly or type)
Company                                                                                                               Contact

Address                                                                                        City                                                        State              Zip
Phone                                                    FAX                                                          Cell Phone

2. REGISTRATION FEES:                                       YOU MUST BE A MEMBER OF MRA TO ATTEND
                            Full Conference                                                                     One Day (Wednesday or Thursday only)
Includes: All conference seminars, Program & Seminar Handouts book,                  Includes: All conference seminars, Program & Seminar Handouts book, all meals including awards
all meals including awards dinner, special functions and admission for 1             dinner, special functions and admission for 1 in exhibit hall for one day only. Either Wednesday or
in exhibit hall for the entire conference.                                           Thursday
                                   10 X 8 Booth                          8 X 8 Booth                                Non Exhibiting                              Additional                     Additional
                          Includes 6’ draped table,2 side       Includes 6’ draped table, 2 side            Trade Member Available only after                   Attendee                       Attendee
                          chairs, waste basket & ID sign        chairs, waste basket & ID sign                     all booth space is filled                                                   One Day

                                      $735                                     $635                                           $635                               $389                           $319

                                                                                                                                   Full                 One day                Golf                Line
                        Name:                                                       E-Mail                                      Registration           Registration            $85                 Total
1st Attendee                                                                                                                                           Wed     Thu
                                                                                                                            $                      $                          $
Additional Attendee                                                                                                                                    Wed         Thu
                                                                                                                            $                      $                          $
Additional Attendee                                                                                                                                    Wed         Thu
                                                                                                                            $                      $                          $
Additional Attendee                                                                                                                                    Wed         Thu
                                                                                                                            $                      $                          $
Additional Attendee                                                                                                                                    Wed         Thu
                                                                                                                            $                      $                          $
                                                                                                                           Guest’s                          Awards                    Golf          Line
4. GUEST INFORMATION: If you have a guest who is not registered for                                                        Name:                           Dinner $90                 $85           Total
the conference and would like to participate in the golf tournament or Thursday’s
Awards dinner, please fill out the following information:
                                                                                                                                                       $                          $
               I require special assistance and/or have other special needs.
        Contact: Mariann Timms 209.334.0661 timms@marina.org                                                                                           $                          $

                            Ad Size                                               Description (ie: Back Cover)                                  Black & White                Color                 Total

                                                                                                                                            $                            $
6. SPONSORSHIP: (If you are sponsoring a seminar, please list title of seminar)
                                            Sponsored item                                                                               Date                         Price                        Total



7. PAYMENT: Fax with credit card information to 209.334.6876. Circle your payment method:                                                                                     TOTAL DUE:
Card Number
                                                                                                           Name as it appears on card:

Expiration Date
  MO                   YR                 Signature:                                                                                             Date:
                                        (Your signature authorizes MRA to charge your credit card for the total amount due)
OR Make check payable to MRA and send along with this form to: MRA, 15004 Glasscock Road, Lodi, CA 95242                                                                                     AUG09 WEBSITE
Questions? Contact: Mariann Timms        Phone: 209.334.0661       FAX: 209.334.6876        E-Mail: timms@marina.org
8. CANCELLATION POLICY: Should the exhibitor be unable to occupy and use the exhibit space contracted for and should MRA be notified
in writing by September 30, 2009, 50% of all fees paid by the exhibitor to date will be refunded. No refund of any fees will be made if cancellation
is received on or after October 1, 2009.
9. AGREEMENT: I have read the Cover Letter & Exhibit Terms, Rules and Regulations and agree to comply with such.
Signature________________________________________ Name______________________________ Date____________

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