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					American Nuclear Society (ANS) Environmental Sciences Division (ESD) Program Committee Meeting Sunday, June 13, 2004; 8:30 a.m. – 10:00 a.m. Omni William Penn Hotel Conference Room B Pittsburgh, PA

List of Attendees (Attachment 4 contains contact information for meeting attendees): Robert Addis, Jim Bollinger, Pete Fledderman, Eric Loewen, Carl Mazzola, Dan Meneley, Jan van Erp, Ruth Weiner 1. Welcome and Introduction Jan van Erp called the meeting to order at 8:30 a.m. He next introduced Dan Meneley, a new member of the ESD Executive Committee. Robert Addis announced that Maurice Ades has agreed to assume program committee chair. 2. Review and Acceptance of the ANS 2003 Winter Meeting (New Orleans, LA) Program Committee Meeting Minutes Pete Fledderman presented the meeting minutes. Motion: Motion to accept the meeting minutes as presented. Motion seconded, voted, and passed. 3. Report on the ANS 2003 Winter Meeting (New Orleans, LA) Jan van Erp initiated a discussion of the problems experienced by overlap of the special meeting (Global) with the general meeting. These problems resulted in a dilution of papers and/or conflict with division tracks. Jim Bollinger suggested a follow-up to National Program Committee (NPC) chairman, Steve Shepherd, to express ESD’s concerns. Carl Mazzola also suggested raising these concerns at the PDC meeting on Tuesday and at the National Program Committee meeting on Wednesday. ACTION: Meet with NPC Chairman to discuss special meeting conflicts with ESD tracks. 4. Review of ESD Sessions at the ANS 2004 Annual Meeting (Pittsburgh, PA) Robert Addis reviewed session the list of chairs. Kent Welter and Cathy Dufault will co-chair the ESD General session, Pete Fledderman will chair the Environmental Aspects of Nuclear Waste session, and Roger Humphries and Jan van Erp will chair the Use of Nuclear Energy for Desalination session. All session chairs or alternates are present at this Annual ANS meeting. 5. Progress Report on the ANS 2004 Winter Meeting (Washington, DC) Jan van Erp indicated that a number of special sessions are in preparation; in particular, Robert Addis is working on a climate change session. Robert indicated that he had obtained approval from Mary Keenan and Steve Shepherd to host the session on climate change and its impact on the power industry. Robert then provided a history of recent climate change sessions and plans for the upcoming session. For the upcoming

Washington D.C. meeting in November, ESD has a track dedicated to climate change (i.e., Track 12, “Special Symposium on Climate Change”). Robert indicated that the track has good potential, but there may be problems in funding. This prompted a discussion on funding sources and sponsoring organizations, however no further actions were identified. Robert also indicated that ESD has its traditional Environment, Safety, and Health track (i.e., Track 3) in addition to Track 12. Also, ESD has a presence in Track 4, Nuclear Engineering Science, relating to hydrogen technologies, a session on emergency preparedness and response in track 5 (Nonproliferation and Homeland Security), and a session in Track 1 relating to sustainability. 6. Progress Report on the ANS 2005 Annual Meeting (San Diego, CA) Robert Addis passed out the track listing for this meeting. Jan van Erp indicated that he would attend the NPC meeting Wednesday afternoon to ensure that all ESD tracks are represented, not just Track 3. 7. Progress Report on the ESD 2nd Topical Meeting on Environmental Monitoring and Modeling (Richland WA) Robert Addis reported that this meeting has been deleted. He stated that at the New Orleans meeting, there was a question if the Savannah River Local Section would be willing to host. He reported that he attempted to contact the chapter several times, but received no response. Perhaps this can be revisited later on. ACTION: Carl Mazzola will discuss this matter with the Savannah River Local Section. 8. Progress Report on the ESD 9th Topical Meeting on Emergency Preparedness and Response (Salt Lake City, UT) Robert Addis presented a draft conference flier, and recommended that ESD suggest replacing Robotics and Remote Sensing Division logo with the ANS logo. The meeting planning is well underway, and there looks to be good European representation. Eric Loewen provided additional information on the ESD 9th Topical Meeting on Emergency Preparedness and Response and indicated that a better meeting title is appropriate. The committee agreed to explore titles other than “Joining at the Intersection.” 9. ESD Representation at the Paper Review meeting at ANS Headquarters Jan van Erp and Robert Addis indicated that they cannot attend the July 10 paper review meeting. Jim Bollinger indicated that he will attempt to attend. Also, Mel Buckner, who is familiar with some of the ESD tracks, may attend and provide input for hydrogen technology concerns. 10. Review of ANS/ESD Interactions with United Nations’ Sustainability and Climate Change Meetings Don Schutz was not present, but Jan van Erp presented a quick review/history of ESD involvement with sustainability and climate change. This was followed by a discussion on ESD and ANS attendance at international conferences.

11. ANS Policy on Registration Fees for Invited Non-ANS Members A brief discussion was held on the potential impact of current policy on speakers for the November climate change meeting. It was agreed that this represents a potential negative impact. 12. ESD Program Committee Composition Dan Meneley indicated that an AECL/Chalk River staff member has volunteered to be on the Program Committee, and that he would follow-up to get that individual involved. 13. Old Business / New Business a. Old Business No new business from previous meetings was identified. b. New Business No new business was identified. 14. Closing A motion was made, seconded and voted to adjourn the meeting. The meeting adjourned at 10:00 a.m.

American Nuclear Society (ANS) Environmental Sciences Division (ESD) Executive Committee Meeting Sunday, June 13, 2004; 10:00 a.m. – 2:00 p.m. Omni William Penn Hotel Conference Room B Pittsburgh, PA

List of Attendees (Attachment 3 contains contact information for meeting attendees): ESD Executive Committee members present: Robert Addis, Jim Bollinger, Pete Fledderman, Eric Loewen, Carl Mazzola, Dan Meneley, Rebecca Steinman, Jan van Erp, Ruth Weiner, Kent Welter ESD Executive Committee members absent: Maurice Ades, Sam Bilbao y Leon, Jim Hardeman, Howard Shaffer Visitors: Jason Harris, Don Schutz 1. Welcome and Introductions Jan van Erp called the meeting to order at 10:10 a.m., followed by introductions. Attachment 2 presents the meeting agenda. Jim Bollinger left to attend the ANS President’s Meeting as ESD’s representative. Student Presentations Ross Radel presented a summary of the 2004 student conference held in Madison, WI. The conference was a success, with approximately 250 students attending and 100 papers being presented. Margaret Mkhosi then led a group from Ohio State University in making a presentation for the 2005 student conference. The conference is scheduled for April 14-16, 2005 in Columbus, OH. The group specifically requested support for keynote speakers, and session topics. Ruth Weiner indicated the importance of supporting undergraduate education. Robert Addis informed the students that ESD would consider support later in the Executive Committee meeting. After the students departed, Robert Addis indicated that ESD offers $200.00 to students and $25.00 to the conference for every student environmental paper. However in 2003, no environmental papers were submitted. This prompted a brief discussion on the ESD policy for student conference support. There was further discussion on environmental sciences in curriculum. Further action on this issue was deferred to later in the meeting.

2. Review and Acceptance of ANS 2003 Winter Meeting (New Orleans, LA) Executive Committee Meeting Minutes Pete Fledderman presented the meeting minutes. Motion: Motion to accept the meeting minutes as presented. Motion seconded, voted, and passed.

3. Reports and Business Updates a. Chair Report Robert Addis discussed the need for stronger participation of members in executive committee activities. b. Vice Chair Report Jan van Erp deferred his report until to the Program Committee report. c. Secretary Report Pete Fledderman led a discussion of the ESD newsletter. The committee agreed that a hybrid approach based on the DD&R template. A list of topics for the next newsletter was discussed. Motion: Motion to reconfigure the newsletter as a 4-page paper with URL on first page giving links for more detailed information as required, with the ESD secretary serving as the newsletter editor. Motion seconded, voted, and passed. Pete Fledderman then presented a summary of actions and discussions from the Professional Divisions Committee Workshop held the previous evening. An overview of the current division metrics was included. Robert Addis then provided additional details on the ESD-specific metrics, and highlighted areas where ESD disagrees with ANS. Robert indicated that ANS has not discussed the metrics with ESD officers. This prompted much discussion on the metrics, their use, and how it helps members grow. This resulted in two points: (1) measures and indicators are important, but, (2) the problem is the potential application of these metrics. Robert Addis suggested that ESD identify a person or persons to serve as ESD liaison for the vitality matrix. It was generally agreed that this is vice-chair’s responsibility, and Carl Mazzola suggested taking a proactive approach. Motion: Motion to assign responsibility for providing vitality matrix input to the vice-chair. Motion seconded, voted, and passed, with Ruth Weiner abstaining in opposition to the metrics process. d. Treasurer Report Carl Mazzola passed out and reviewed the ESD budget, as summarized below:

ESD CY 2004 Budget Summary
Revenue and Expenses (Actual Through 5/31/04)

12/31/03 Balance

10,484

Revenue
Element 01 02 TOTAL REVENUE Type Member Allocation Topical Meetings Discussion $1/ESD Member None Actual 920 0 920

Expenses
Element 01 02 03 04 05 06 07 TOTAL EXPENSES Type Newsletters Awards, Plaques National Meetings Division Officer Expenses Student Support ESD Scholarship/ NEED Other Expenses Discussion Within Page Limit ESD Performance Awards Pittsburgh / Washington None Berkeley (4 students) No annual Contribution None Actual 0 0 0 0 0 0 0 0

2004 Excess Projected 12/31/04 Balance
Revenues and Expenses (Budget vs. Actual)

920 11,404

12/31/03 Balance

10,484

Revenue
Element Type 01 Member Allocation 02 Topical Meetings TOTAL REVENUE Discussion $1/ESD Member None Budget 920 0 920 Actual 920 0 920

Expenses
Element 01 02 03 04 05 06 Type Awards, Plaques National Meetings Division Officer Expenses Student / YP Support ESD Scholarship/NEED Other Expenses Discussion ESD Performance Awards None Discretionary Student / YP Conference No Contribution Discretionary Budget 200 300 100 1000 0 100 Actual 0 0 0 0 0 0

TOTAL EXPENSES Projected 2004 Excess (Deficiency) Projected Excess Funds on 12/31/03

1700 (780) 9,704

0 920 11,404

Projected ESD Budgets Actual 2004 Carry Forward Current Year Members Other Revenue Total Revenues 10,484 920 0 920 Budget 2004 10,484 920 0 920 Budget 2005 9,704 920 0 920 Budget 2006 9,124 920 5,000 5,920

Revenue

Total Funds
Awards, Plaques National Meetings Division Officer Student Support Scholarship Fund Other Expenses Total Expenses

11,404

11,404
200 300 100 1,000 0 100 1,700

10,624
200 300 100 800 0 100 1,500

15,044
200 300 100 800 0 100 1,500

Expenses
0 0 0 0 0 0 0

Excess (Deficiency)

13

(780)

(580)

3,420

End of Year Balance

11,404

9,704

9,124

13,544

Carl indicated that the $5,000 estimated from 9th Emergency Preparedness and Response topical may be too high. However, the budget projects to about $13,000 by 2006, so ESD is in good financial shape. Budget adjustments were next discussed. Rob Addis suggested adding line an item for international meeting participation. Some discussion followed, with a consensus not to include. Other adjustments that were discussed and agreed on include: (1) zero out the 2004 student support, (2) increase membership revenue to $941.00 for this year, and (3) reduce other revenues in 2006 from $5,000 to $3,000. After these changes, the revised projected ESD budget is:

Revised Projected ESD Budgets Actual 2004 Carry Forward Current Year Members Other Revenue Total Revenues 10,484 920 0 920 Budget 2004 10,484 920 0 920 Budget 2005 9,704 920 0 920 Budget 2006 9,124 920 3,000 3,920

Revenue

Total Funds
Awards, Plaques National Meetings Division Officer Student Support Scholarship Fund Other Expenses Total Expenses

11,404

11,404
200 300 100 1,000 0 100 1,700

10,624
200 300 100 800 0 100 1,500

13,044
200 300 100 800 0 100 1,500

Expenses
0 0 0 0 0 0 0

Excess (Deficiency)

920

(780)

(580)

1,420

End of Year Balance

11,404

9,704

9,124

11,544

Motion: Motion to accept the revised budget as presented. Motion seconded, voted,
and passed. 4. Professional Divisions Committee Workshop This was previously presented and discussed during the secretary’s report. However, Pete Fledderman indicated that one other question relating to the possible establishment of a young members division. The committee had much discussion surrounding two fundamental questions: (1) Division leadership and the associated age progression, and, (2) does money become an issue for the proposed division by hurting established divisions. This was followed additional discussion on how to engage the society’s youth. 5. Reports From Standing Committees a. Standards Carl Mazzola reported on Standards Committee ANS-25 update. Carl indicated that this committee, which he chairs, is responsible for maintenance and reinvigoration of 28 national voluntary consensus standards. He provided an update on the committee activities. Several standards should be reinvigorated, especially ANS-2.8. He indicated a need for members to serve on committees, perhaps even to serve as working group chair. Carl requested ESD participation and assistance, and also asked for ESD members to provide names of potential candidates. Ruth Weiner indicated that this type of action should be included in vitality matrix. b. Newsletter This item was previously discussed as part of the secretary’s report. c. Honors and Awards

Jan van Erp proposed deferring discussion on this issue until November. No action taken. d. International Report Don Schutz presented his report on international activities and sustainable development (see Attachment 4).

Motion: Motion to support Don Schutz’s participation in international activities in the
American Association of Engineering Societies (AAES) and in other international activities processes. Motion seconded, voted, and passed. e. Student Meeting Support Shannon Braggs was introduced; she expressed appreciation for ESD support at the international Nuclear Youth Conference (IYNC) recently held in Toronto, Ontario, Canada. The conference was successful, with 190 papers and 20 keynote speakers. IYNC bylaws were passed, the meeting ended up in the black and it was considered a success. The next IYNC is scheduled for 2006 in Stockholm, Sweden. Other details relating to student support at meetings were previously discussed following the student presentations earlier. f. Scholarship No scholarships have given because all applications did not meet ESD criteria. However, ESD is receiving applications from ANS for review. Ruth Weiner suggested contacting the education committee to reiterate ESD’s position on scholarships and willingness to provide money to qualified candidates. g. Nominating Robert Addis passed out current governance roster (see Attachment 5). No further action is required until the November Executive Committee meeting. Robert also requested increased involvement by committee members in division activities. h. Program Jan van Erp provided a summary of the program committee meeting. ESD has three sessions at this meeting. The 100-word summaries for the June 2005 San Diego meeting are prepared, but the executive committee should ensure other ESD sessions are included. Jim Bollinger will attend the paper review meeting at ANS headquarters in July if funding is available; and Kent Welter will also attempt to attend. Eric Loewen provided a brief update on the joint Emergency Preparedness and Response/Robotics topical meeting. The meeting is scheduled for February 12-15, 2006 in Salt Lake City, Utah. Eric indicated that the meeting goal is 300 paid attendees and 20 papers published in ANS journals, with 30 vendor booths. The meeting plan and preliminary schedule was presented and reviewed.

Jan van Erp indicated that the Americas Nuclear Energy Symposium is scheduled for October 3-6, 2004 in Miami. Jan will represent ESD at the meeting, and ESD has one track. Financial support for foreign attendees is a problem as always. i. Meeting Arrangements This item was tabled. j. Web Site Robert Addis indicated that Jim Bollinger has updated the ESD page and plans on providing additional update soon. 6. Other Business Jan van Erp asked committee member to consider changing the division name to “Environmental Sciences and Alternate Energy Technologies.” This proposal will be addressed in detail in November. Some discussion followed, which indicated that other items must be addressed when considering this action, such as the PDC and meeting track scheduling. Another option that was proposed is to not change the division name, but increase the division’s commitment, via changes to the ESD Charter, to alternate energy technology. 7. Roundtable Discussion Eric Loewen asked if ESD Executive Committee members would comment on the Climate Change Technology Program, which can be located at www.cctp.gov. Jan an Erp congratulated Robert Addis for his hard work as outgoing chair. 8. Adjournment A motion was made, seconded and voted to adjourn the meeting. The meeting was adjourned at 1:55 p.m.

ATTACHMENT 1 Program Committee Agenda

ATTACHMENT 2 Executive Committee Agenda

ATTACHMENT 3 Report on International Activities and Sustainable Development By Don Schutz

ATTACHMENT 4 Meeting Attendance and Contact Listing
NAME Addis, Robert Bollinger, Jim Fledderman, Pete Harris, Jason Loewen, Eric Mazzola, Carl Meneley, Dan Schutz, Don Steinman, Rebecca vanErp, Jan Weiner, Ruth Welter, Kent PHONE 803-725-3325 803-725-1417 803-952-6967 217-333-2982 208-526-9404 706-650-0939 705-657-9453 201-391-2790 734-930-7500 630-325-7938 505-284-8406 301-415-5740 e-mail
robert.addis@srs.gov james02.bollinger@srs.gov p.fledderman@srs.gov jastharris@aol.com loewep@inel.gov carl.mazzola@shawgrp.com dan.meneley@sympatico.ca donald.schutz@aya.yale.edu rls@adventengineering.com vanerp@aol.com rfweiner@sandia.gov kbw@nrc.gov

ATTACHMENT 4 ESD 2003-4 Governance Roster
NAME Chair
Robert Addis (04) 803-725-3325 robert.addis@srs.gov

PHONE

E-MAIL

Chair-Elect
Jan vanErp (05) 630-325-7938 vanerp@aol.com

Treasurer
Carl Mazzola (04) 706-650-0939 carl.mazzola@shawgrp.com

Secretary
Pete Fledderman (04) 803-952-6967 p.fledderman@srs.gov

ESD Board Members (term expires in)
Maurice Ades (07) Sama Bilbao y Leon (06) Jim Bollinger (05) Cathy Dufault (04) Eric Loewen (06) Dan Meneley (07) Howard Shaffer (06) Rebecca Steinman (07) Ruth Weiner (05) Kent Welter (06) 803-557-6311 804-273-2171 803-725-1417 208-533-5291 208-526-9404 705-657-9453 734-930-7500 505-856-5011 301-415-5740 maurice.ades@srs.gov sama_bilbao@dom.com james02.bollinger@srs.gov dufaultc@bettis.gov loewep@inel.gov dan.meneley@sympatico.ca howardmariann@juno.com rls@adventengineering.com ruthweiner@aol.com kbw@nrc.gov

Ex Officio
Jim Hardeman (04) 404-362-2675 jim_hardeman@dnr.state.ga.us


				
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