American Nuclear Society (ANS) Environmental Sciences Division (ESD) Program Committee Meeting Sunday, November 16, 2003; 8:30 a.m. – 10:00 a.m. Hyatt Regency Hotel Elmwood Meeting Room New Orleans, LA
List of Attendees (Attachment 4 contains contact information for meeting attendees): Robert Addis, Sama Bilbao y Leon, Jim Bollinger, Cathy Dufault, Paul Fehrenbach, Pete Fledderman, Jim Hardeman, Carl Mazzola, Don Schutz, Lisa Shell, Steve Shepherd, Jan van Erp
1.Opening and Introductions Meeting called to order by Jan van Erp at 8:35 a.m. followed by introductions. Attachment 1 presents the meeting agenda. 2. Review and Acceptance of Minutes from the San Diego Meeting (June 1, 2003) Pete Fledderman presented the meeting minutes for review.
Motion: Motion to accept previous meeting minutes as submitted. Motion seconded,
voted and passed. 3. Report on the ANS Annual Meeting in San Diego, CA (June 1-5, 2003) Jan van Erp reported that the ESD portion of the meeting contained 20 papers and the sessions produced good attendance. All speakers attended. 4. Review of ESD Sessions in the ANS Winter Meeting in New Orleans Jan van Erp reported that some problems have been experienced with speakers attending especially from the states. Also, another division crossed into the Hydrogen Technology and Sustainability tracks. Some of the problems have been worked out. Robert Addis asked Steve Shepherd, Chairman of the National Program Committee, to ensure that broad-based topical meetings are not included in annual meetings. Jan van Erp presented ESD concerns: ESD has sponsored the Hydrogen Technology track for 4 years and the Sustainability track for 7 years. A specific example is the Fuel Cycle Waste Management Division’s sessions in the Global 2003 Topical. This prompted a discussion of the problem. Steve Shepherd agreed to talk to the Fuel Cycle Waste Management Division as well as the other professional divisions to avoid these crossover problems, especially if the embedded meeting will compromise the annual meeting. Jan van Erp indicated that this problem is already appearing for the Pittsburgh meeting. Carl Mazzola, who also is an At-Large member of the Professional Divisions Committee, stated that it would be beneficial to work out these problems between the divisions.
Jan van Erp indicated that at the New Orleans meeting, ESD has 5 sessions. Jan van Erp and the session chairs presented a review of the sessions. 5. Progress Report on the ANS Annual Meeting June 13-17, 2004, Pittsburgh, PA Jan van Erp reiterated that this meeting seems to have the same problem of other meetings/sessions infringing on the historical ESD topics. Track 9 in the embedded International Congress on Advances in Nuclear Power Plants (ICAPP) meeting also contains Hydrogen Technology and Sustainability topics. Robert Addis asked to delay discussion until Steve Shepherd returned (Steve briefly left the meeting to attend to other business). Sama Bilbao y Leon inquired about co-sponsoring sessions in ICAPP. Robert Addis indicated that this can happen, but at the New Orleans meeting, the Global 2003 organizers didn’t try to cooperate. Robert Addis indicated that for the Pittsburgh meeting, ESD is heavy in Track 7, and also has sessions 2i and 2j, 6h, 6I, 10k, 11k, 11l, and 11m. This represents a lot of sessions. ESD has 100-word session summaries, but needs session organizers. 6. Progress Report on the ANS Winter Meeting November 14-18, 2004, Washington, DC Jan van Erp informed the committee that ESD must submit the required 100 word session summaries by January, rather than by the end of this meeting. Robert Addis stated that the existing summaries are easy to edit. Robert also stated that direction at the last TPC and paper review meetings indicated that global warming should be addressed. ESD sponsored an American Meteorological Society (AMS) – ANS joint event in November 1999. He has contacted DOE Office of Science for assistance; however, the issue of global warming and its effect on energy has not been addressed. He stated that DOE has expressed willingness to fund part of the meeting. He next presented a preview of the proposed 2-day meeting, and stated that he has asked the Washington DC meeting Technical Program Chairman (TPC) and Assistant TPC for a special track. The Program Committee was very supportive of this proposal and appreciative of Robert’s efforts. 7. Progress Report on the September 2005 ESD 2nd Topical Meeting on Environmental Monitoring and Modeling, Richland, WA Robert Addis informed the Program Committee that he had requested Walt Apley to provide support, report out and contacts for the proposed topical. Robert stated that Walt Appley indicated to him that the Eastern Washington Chapter could not support the meeting and asked to withdraw the topical. This information generated some discussion on ESD actions, since ESD has calendar placement for this meeting. Attachment 3 contains further information. Robert agreed to write a note to Peggy Brooks, Chairperson of the Savannah River Local Section, requesting that this local section assume responsibility for this topical. Carl Mazzola, past Chairman of that local section, indicated his willingness to help. Robert Addis indicated that he would inform the ANS Program Committee about the withdrawal of this topical and the fact that ESD will try to resume it.
Robert Addis presented a brief report on the 3rd International Conference on Plutonium futures. 8. Progress Report on the April 2006 ESD 9th Topical Meeting on Emergency Preparedness & Response (EP&R), Salt Lake City, UT Cathy Dufault indicated that the Idaho Local Section is trying to coordinate with a 2nd topical planned by the Robotics and Remote Systems Division, which is scheduled at the same time as the EP&R topical. Currently, a plan has been developed to have a concurrent joint meeting. This may also include a student session and robotics competition. The goal is to conduct the meeting in the spring of 2006. The date is also somewhat fluid as there are some that are interested in holding a little earlier to take advantage of the ski season. There is still some work and negotiations to decide how to split revenues, responsibilities, etc. Pending approved by the Robotics and Remote Systems Division, the meeting will be submitted for calendar placement. 9. ESD Program Committee Responsibilities, Standard Calls-for-Papers This item was previously discussed during agenda item 7. 10. Review of ANS/ESD Interactions with United Nations Sustainability / Climate Change Programs / Meetings Jan van Erp stated that the ANS Board of Directors has voted to not participate in COP-9, but will participate in the April 2004 Conference on Sustainable Development in New York, New York. Don Schutz and Jim Hardeman plan on attending. Don Schutz provided a brief overview of recent actions and agreed to remain ESD contact in this process. 11. ANS Policy on Registration Fees for Invited Non-ANS Members Jan van Erp indicated that this is a continued problem. He reiterated the problems relating to foreign attendees, meeting attendance, and society membership. 12. ESD Program Committee Composition Jan van Erp stated that the program committee needs new members and a new chairman. Robert Addis indicated that these changes should be accomplished by the Annual Meeting in June 2004. 13. Old / New Business None identified or discussed. 14. Closing The meeting was concluded at 10:05 a.m.
American Nuclear Society (ANS) Environmental Sciences Division (ESD) Executive Committee Meeting Sunday, November 16, 2003; 10 a.m. – 2:00 p.m. Hyatt Regency Hotel Elmwood Meeting Room New Orleans, LA
List of Attendees (Attachment 3 contains contact information for meeting attendees): ESD Executive Committee members present: Robert Addis, Sama Bilbao y Leon, Jim Bollinger, Cathy Dufault, Pete Fledderman, Jim Hardeman, Eric Loewen, Carl Mazzola, Don Schutz, Jan van Erp ESD Executive Committee members absent: Kristine Cornils, Walt Nicaise, Ruth Weiner, Kent Welter Visitors: Maurice Ades, Ross Radel, Steve Shepherd, Lisa Shell, Tracy Uchytil
1. Welcome and Introductions 2. Call to Order Meeting called to order by Robert Addis at 10:15 a.m. followed by introductions. Attachment 1 presents the meeting agenda. 3. Review and Acceptance of Minutes from the San Diego Meeting (June 1, 2003) Pete Fledderman presented the meeting minutes for review. One error was noted: the Executive Committee minutes were titled Program Committee minutes and should be corrected.
Motion: Motion to accept previous meeting minutes as submitted, with the title change
from Program Committee to Executive Committee. Motion accepted, voted and passed. 4. Treasurer’s Report Carl Mazzola passed out and reviewed the ESD budget, as summarized below:
ESD CY 2003 Budget Summary
Revenue and Expenses (Actual Through 9/30/03)
Element 01 02 TOTAL REVENUE Type Member Allocation Topical Meetings Discussion $1/ESD Member None Actual 920 0 920
Element 01 02 03 04 05 06 07 TOTAL EXPENSES Type Newsletters Awards, Plaques National Meetings Division Officer Expenses Student Support ESD Scholarship/ NEED Other Expenses Discussion Within Page Limit ESD Performance Awards San Diego/ New Orleans None Berkeley (4 students) No annual Contribution None Actual 0 0 107 0 800 0 0 907
2003 Excess Projected 12/31/03 Balance
Revenues and Expenses (Budget vs. Actual)
Element Type 01 Member Allocation 02 Topical Meetings TOTAL REVENUE Discussion $1/ESD Member None Budget 920 0 920 Actual 920 0 920
Element 02 02 Type Newsletters Awards, Plaques Discussion 2/yr w/o extra pages ESD Performance Awards None Discretionary $800/Berkeley, CA No Contribution Discretionary Budget 0 350 107 0 1000 0 0 1457 (537) 10,584 Actual 0 0 107 0 800 0 0 907 11,134
03 National Meetings 04 Division Officer Expenses 05 Student Support 06 ESD Scholarship/NEED 07 Other Expenses TOTAL EXPENSES Projected 2003 Excess (Deficiency) Projected Excess Funds on 12/31/03
As evidenced by the 2003 expenses vs. revenue, ESD is in good shape. Carl indicated that the futile pursuit of the scholarship endowment has been dropped and that the Executive Committee previously agreed to provide student support on a case-by-case basis. There is enough money in the scholarship fund to fund scholarships until at least the Year 2025. He then presented the projected budget status (below):
Projected ESD Budgets Actual 2003 Carry Forward Current Year Members Other Revenue Total Revenues 11,121 920 0 920 Budget 2003 11,134 920 0 920 Budget 2004 10,597 920 0 920 Budget 2005 10,017 920 0 920
Newsletters Awards, Plaques National Meetings Division Officer Student Support Scholarship Fund Other Expenses Total Expenses
0 350 107 0 1,000 0 0 1,457
0 200 300 100 800 0 100 1,500
0 200 300 100 800 0 100 1,500
0 0 107 0 800 0 0 907
End of Year Balance
A brief discussion was held regarding the proposed/projected budget. Some of the changes that were adopted were: Will zero out Newsletter item and delete it. Awards keep at $200. National Meeting $300. Division Officer $100.
Lisa Shell made a presentation on the upcoming International Youth Nuclear Congress (IYNC) conference to be held on May 9-13 in Toronto, Ontario, Canada. The presentation included details on the conference as well as the IYNC. This prompted questions relating on how to support with funding (i.e., student support or conference support) and how much funding would be appropriate. A decision on support was deferred until after all solicitation presentations and Executive Committee discussion. Ross Radel made a presentation on the upcoming ANS student conference to be held on April 1-4, 2004 at the University of Wisconsin in Madison, Wisconsin. The presentation requested support in four areas: (1) professional division speakers for the conference, (2) judges for papers, (3) financial support, and (4) spreading information on the conference.
A decision on support was deferred until after all solicitation presentations and Executive Committee discussion. Following the presentations, budget discussions resumed. The 2003 budget was deemed satisfactory with no changes. The committee then engaged in a discussion on 2004 expenses especially regarding student/young professional support. For 2004, the committee decided to increase student support to $1,000. A separate subcommittee will define how to distribute the funds.
Motion: Motion to accept the budget as submitted with the following modifications:
Change expense category 05 from “student support” to “student / young professional support” Increase annual meeting expenses to $300 for 2003 Increase student / young professional support to $1,000 in 2004 and reduce it to $800 in 2005 The motion was seconded, voted and approved. Don Schutz indicated that financial expenditures may not realize direct revenue to the budget but ANS does encourage direct funding for ESD activities and indirect activities.
5. Standing Committee Reports a. Honors and Awards: Robert Addis showed the Committee the plaques for the 1st ESD Award for Environmental Excellence and indicated that the award will be accompanied by a $100.00 check. These awards will be presented to Lance Kim and Darby Kimball for their work in organizing the 2003 Berkeley Student Conference. Robert next presented one of four ESD meritorious service awards related to the 2002 EP&R Topical Meeting to Carl Mazzola for his work as co-Technical Program Chair. The other three awards will be presented to the two co-General Chairs (Craig Conklin and James Fairobent) and Tom Kevern, the other co-Technical Program Chair. Robert presented an ESD service award to Jim Hardeman for his service as immediate past ESD chair and to Jan van Erp for his service as Program Committee Chair from 2001-2003. Carl Mazzola indicated that Robert also deserves thanks and an award for his service to the division. Everyone present echoed this sentiment. b. Technical Program Jan van Erp summarized program committee meeting earlier today. Specifically, he indicated a need for increased participation from division members. Cathy Dufault suggested a general call to ESD members soliciting participation. Carl Mazzola suggested that ESD e-mail questionnaire to members about areas of expertise and solicitation. He indicated that this was very success during 1990-1992 when he served as ESD Chairman. This prompted further discussion on meeting attendance and paper solicitation.
Eric Loewen presented details on 9th EP&R Topical Meeting, and indicated that the current plan is to conduct a joint EP&R meeting with a topical meeting by the Robotics and Remote Systems Division. Robert Addis indicated that the division was supportive of this plan and wishes to stay involved with program and decision process. Eric stated that if approval is obtained, the next stop is to determine how money is split between the two professional divisions. Robert Addis and Carl Mazzola agreed to meet with the Robotics and Remote Systems Chair to discuss these details. This decision will be mailed out to the Executive Committee for approval. Eric Loewen also suggested integrating a Homeland Security workshop, if possible to increase interest and participation. Carl Mazzola concurred on that concept and indicated that there were several homeland security topics in the 8th EP & R Topical meeting. c. Nominating Robert Addis initiated a discussion of Division Executive Committee Officers Membersat-Large. According to the by-laws, the Committee composition is 4 officers and 9 other members. Rodney Ewing, Robert Addis, and Cathy Dufault will go off as 2004 Executive Committee members. Because of a lack of participation, Rodney Ewing will not be renominated. A discussion followed detailing the current composition of the Committee. For the 2004-2007 term, three members will need to be elected. The following candidates were identified: Vice-Chair and Chair-Elect: Jim Bollinger Secretary: Pete Fledderman Treasurer: Carl Mazzola Members-at-Large: Maurice Ades, Cathy Dufault, Jim Hardeman, Daniel Meneley, and Rebecca Steinman. Since there are more that three candidates for the three openings, an election is required. Jim Hardeman, Chairman of the Nominating Committee, will supply the ballot slate to ANS for preparation. Also, Jim Hardeman will speak with Walt Nicaise to determine his intentions as remaining an Executive Committee Member since Walt has recently retired.
Motion: Motion to move the elect slate forward as discussed: Vice-Chair and ChairElect: Jim Bollinger; Secretary: Pete Fledderman; Treasurer: Carl Mazzola; Members-atLarge: Maurice Ades, Cathy Dufault, Jim Hardeman, Daniel Meneley, and Rebecca Steinman The motion was seconded, voted and approved.
New Business Carl Mazzola indicated that he had another appointment and requested time for his discussion on the ANS Standards Committee ANS 2-25 be moved up from the New Business time. This was agreed to. Carl indicated that there are a number of ANS Standards for which ESD subject matter experts are solicited, as there are 28 standards under ANS 2-25, Siting. He then provided a brief listing of the standards and stated that
ANS has indicated that the standards with the highest priority are: 2.8: Determining Design Basis Flooding at Power Reactor Sites 2.9: Evaluation of Ground Water Supply for Nuclear Power Sites 2.17: Evaluation of Radionuclide Transport in Ground Water for Nuclear Power Sites 40.21: Siting and Operation of Commercial Burial Grounds Carl Mazzola agreed to provide a status report on these standards at each Executive Committee meeting. Rob Addis indicated that because of schedule conflicts, no one was sent to represent ESD at the President’s Chair meeting. d. Newsletter Pete Fledderman indicated that the newsletter that was scheduled for the summer has not been sent out. A discussion of received and planned articles included: President message, awards summary, program committee news, student conference decisions and student funding opportunities, Pittsburgh meeting call for papers, and an article on COP/Sustainability. The goal is to produce a newsletter in the December 2003-early 2004 time period. A discussion of newsletter distribution methods followed--electronic and/or paper. One suggestion was to issue a letter from chair indicating that the newsletter is out on the web page and soliciting involvement in ESD. The letter would include a request to go to the members only section of the web page and verify information. e. Student Activities A deadline on submission for support to the IYNC and the ANS Student Conference was set for the end in February 2004. The suggestion was made to support acceptable submissions up to a maximum of $1,000, divided as follows: papers at $100 each to participate plus $25 to the conference.
Motion: Motion to provide up to $1000 for student support, with the split to be $100 for
the student participant and $25 for the general conference per paper. Determination of acceptance will be the scholarship committee of Ruth Weiner, Don Schutz, and the ESD Chair (Robert Addis). All applications must be received by end of February. Motion seconded, voted and passed. f. Membership Jim Hardeman provided a brief report in which he indicated that ESD membership is relatively flat. This prompted a discussion of how to get new members and reasons for declining membership. g. Liaison with Other Professional Societies The committee had a discussion on relationships with other societies. The committee also identified additional societies for establishing dialogs. Jim Hardeman agreed to look into a liaison with the Conference of Radiation Control Program Directors (CRCPD)
and with the National Radiological Emergency Preparedness Conference, which typically has 250-300 participants. h. Web page Robert Addis indicated that Kristine Cornils might need assistance with keeping the ESD page current. Jim Bollinger volunteered to provide assistance; Jim Hardeman also indicated a willingness to help on the web page. Jim Hardeman suggested establishing a working group of Kristine Cornils, Jim Hardeman and Jim Bollinger. 6. ESD Planning and Vitality a. Professional Division Workshop Robert Addis provided an update on the Professional Divisions Workshop that took place on Saturday evening. He recommended increased ESD attendance at the Professional Division workshop, typically held on the Saturday evening prior to the meeting. Robert agreed to send out an e-mail prior to the Pittsburgh meeting as reminder to members to attend since it is valuable. b. 1- and 5-Year ESD Plans c. Report to Board of Directors (BOD) Robert Addis indicated that ESD is required to present a report on ESD to the ANS BOD on Wednesday from 4:00-6:00 p.m. He indicated that he is preparing the report and solicited assistance from the Executive Committee. The goal of the report is to provide a strategic plan for the next 1 and 5 years for ESD. This resulted in a further discussion on cultivating relationships with students and young professionals. The Executive Committee agreed to look into providing a complementary division membership to increase participation. 7. New Business Don Schutz provided an update international activities. This consisted of a summary of and a discussion of his report on International Development to the ANS BOD. 8. Old Business Cathy Dufault indicated that the proposed ESD mixer is a no-go. The ANS BOD requested increased ESD participation in an ANS-sponsored mixer (i.e., the President's Reception) instead, but the Executive Committee was unsure as to how to implement it. 9. Summary of Actions 10. Adjournment Meeting adjourned 12:30 p.m.
ATTACHMENT 1 Program Committee Agenda American Nuclear Society (ANS) Environmental Sciences Division (ESD)
Program Committee Meeting Sunday November 16, 2003, 8:30-10:00 AM Hyatt Regency Hotel Elmwood Meeting Room New Orleans, LA
AGENDA 1. Opening and Introductions 2. Review and Acceptance of Minutes from the San Diego Meeting (June 1, 2003) 3. Report on the ANS Annual Meeting in San Diego, CA (June 1-5, 2003) 4. Review of ESD Sessions in the ANS Winter Meeting in New Orleans 5. Progress Report on the ANS Annual Meeting June 13-17, 2004, Pittsburgh, PA 6. Progress Report on the ANS Winter Meeting November 14-18, 2004, Washington, DC 7. Progress Report on the September 2005 ESD 2nd Topical Meeting on Environmental Monitoring and Modeling, Richland, WA 8. Progress Report on the April 2006 ESD 9th Topical Meeting on EP&R, Salt Lake City, UT 9. ESD program Committee Responsibilities, Standard Calls-for-Papers 10. Review of ANS/ESD Interactions with United Nations Sustainability / Climate Change Programs / Meetings 11. ANS Policy on Registration Fees for Invited Non-ANS Members 12. ESD Program Committee Composition 13. Old / New Business 14. Closing
ATTACHMENT 2 Executive Committee Agenda
ATTACHMENT 3 Information Regarding the 2nd Topical Meeting on Environmental Monitoring and Modeling
ATTACHMENT 3 (cont.)
ATTACHMENT 4 Meeting Attendance and Contact Listing
NAME Addis, Robert Ades, Maurice Bilbao y Leon, Sama Bollinger, Jim Dufault, Cathy Fehrenbach, Paul Fledderman, Pete Hardeman, Jim Loewen, Eric Mazzola, Carl Radel, Ross Schutz, Don Shell, Lisa Shepherd, Steve Uchytil, Tracy vanErp, Jan PHONE 803-725-3325 803-557-6311 804-273-2171 803-725-1417 208-533-5291 613-584-3311 803-952-6967 404-362-2675 208-526-9404 706-650-0939 608-265-8699 201-391-2790 804-273-3626 949-368-2131 608-264-0601 630-325-7938 e-mail
firstname.lastname@example.org email@example.com firstname.lastname@example.org email@example.com firstname.lastname@example.org email@example.com firstname.lastname@example.org email@example.com firstname.lastname@example.org email@example.com firstname.lastname@example.org email@example.com firstname.lastname@example.org email@example.com firstname.lastname@example.org email@example.com
ATTACHMENT 4 ESD 2003-4 Governance Roster
Robert Addis (04) 803-725-3325 firstname.lastname@example.org
Jan vanErp (05) 630-325-7938 email@example.com
Carl Mazzola (04) 706-650-0939 firstname.lastname@example.org
Pete Fledderman (04) 803-952-6967 email@example.com
ESD Board Members (term expires in)
Sama Bilbao y Leon (06) Jim Bollinger (05) Kristine Cornils (06) Cathy Dufault (04) Eric Loewen (06) Walt Nicaise (05) Howard Shaffer (06) Ruth Weiner (05) Kent Welter (06) 804-273-2171 803-725-1417 202-257-4591 208-533-5291 208-526-9404 firstname.lastname@example.org email@example.com firstname.lastname@example.org email@example.com firstname.lastname@example.org email@example.com firstname.lastname@example.org email@example.com firstname.lastname@example.org
Jim Hardeman (04) 404-362-2675 email@example.com