Using memory sticks to save and transfer files and folder
Memory sticks are becoming more widely used and offer a better solution for saving work than a floppy disk, and an alternative to CDs which can take time to format. They are sometimes referred to as USB flash drives, memory birds, USB keys, but in these notes we’ll use memory sticks. They come in various sizes, the higher the storage size the more they cost, memory sticks currently come in the these sizes: • • • • • • • 32mb 64mb 128mb 256mb 512mb 1 GB 2 GB
PLEASE NOTE: Memory sticks are as easy to save to as floppy disks; the only thing you have to take care of is how you eject them. When they are just pulled out after saving to them it can mean they don’t save the data stored, and may lock up. See page 6 on how to eject the memory sticks.
The prices are coming down all the time; you could pick up a 1 GB memory stick now for around £100. Schools will typically have memory sticks that are 32mb, 64mb or 128mb; these will provide plenty of storage to save data to. How to use a memory stick: Plug the memory stick into the USB port on your PC, you should find that the memory stick will automatically be picked up by the PC as they are setup to be plug and play. To check this go to My Computer from the Desktop
There should now be an additional drive named Removable Disk, on this example it is the (F:) drive.
As well as the above, you can also check the memory stick has been picked up by the PC by looking on the task bar along the bottom.
You can then save to the memory stick as you would to a floppy disk. Example 1: To save a document or spreadsheet directly to the memory stick, go to File. Next go to Save As
From the Save in box select Removable Disk (F:)
Type in a File name and then click Save.
Example 2: Saving folder(s) to a memory stick can be used as a way of backing up your data, depending on the size of the memory stick and the size of you’re My Documents folder you may find that you can fit all of your documents on the memory stick. To save My Documents to the memory stick: Plug the memory stick into the USB port. Next click on My Documents icon on the desktop
When in My Documents click on File.
Now click on Select All.
All the folders and files will now be highlighted.
Next click on Edit and then Copy.
Close the window you are in and go back to the desktop, then click on My Computer.
Double click on Removable Disk (F:)
The memory stick will then open.
Click on Edit and then click on Paste.
The folders will begin to start copying across.
When it is completed the folders will appear as saved on the memory stick.
You may find that the My Documents folder is too large in size to copy onto your memory stick, if this is the case you will get a message as shown below. When this happens you won’t be able to save all of My Documents onto the memory stick, and you will either have to copy and paste only some of the folders, or a better idea is to save the My Documents folder to the CD instead. How to eject the memory stick: The way the memory stick is ejected is important, if you just pull the memory stick out then there is a risk that the data saved to it will be lost and may cause the memory stick to lock up and make it impossible to use in future. When you have finished saving to the memory stick double click the icon shown left.
This screen will now come up, ensure the USB Mass Storage Device is highlighted and click on Stop.
Check that USB Mass Storage Device is highlighted again then click OK.
A message box will now appear telling you it is now safe to remove the memory stick click OK, you can then remove the memory stick.