Overview -- To facilitate the preparation of technical reports for DOE management, the
following formatting style should be used for all technical reports. Please refer to the
attached sample report for an example of a report prepared with the proper formatting

Template – All progress reports should use the attached template for layout of the report. The
report must include both the center title information header and the sub-recipient information
header. The body of the report must include the following elements: Abstract, Introduction,
Project Tasks, Summary, References, and Publications/Presentations. The body of the report
(all items listed above) should be limited to 5 pages or less. If absolutely required, additional
pertinent data may be included as an attached Appendix and is not subject to the page limit.
The attached template must be used to ensure reporting consistency.

Word Processor -- All reports shall be prepared and submitted as a Microsoft WORD file
(*.doc). The report shall be designated by the following code: AABBB-RDD. The values for
AA represent the two-letter abbreviation for the state in which the university is located, BBB
represents the three-digit project number assigned by CAST (listed on the website after the
project award), and CC represents the report number in the submission sequence. For
example, the third progress report submitted as part of a Virginia Tech project that had been
assigned a CAST project number of 005 would be designated as VA005-R03. In this case,
the electronic WORD file submitted to CAST would be submitted with the following file
name: VA005-R03.doc.

General Format – The progress report should be prepared with a margin of 1.25-inch for the
left side of the page and 1.00-inch margins for the right, top, and bottom. A 12-point Times
New Roman font should be used. The report should be full justified, single-spaced, with line
breaks between headings, paragraphs, tables, and figures. All tables and illustrations should
be numbered, described by a caption, and cited in the narrative text.

Headings -- Project reports should be written with no more than three levels of headings. The
primary heading should be left justified, bold, all caps. The second level of headings should
be left justified, underlined, title case. The third level of headings should be left justified,
italics, title case.

Protected Materials – Confidential, proprietary, or other protected information should not be
submitted as part of a progress report.

Measurement Units -- All reports shall use the SI Metric System of Units as the primary units
of measure. When reporting U.S. units, primary SI units shall be listed first followed by their
U.S. Customary Equivalents in parentheses ( ).
Contract Title and Number:                                  Period of Performance:
Crosscutting Technology Development at the Center for       Starting Date:
Advanced Separation Technologies                            Ending Date:

Sub-Recipient Project Title:                                Report Information:
                                                            Type:      Semi-Annual
Principal Investigators:                                    Date:

Contact Address:                                            Contact Information:

Subcontractor Address:                                      Subcontractor Information:
Insert address of subcontractor. If none awarded, insert    Phone:
“No subcontracts issued.”                                   Fax:


      The abstract should be a brief and concise summary that highlights the important
accomplishments of the research for the current reporting period.



       This section should provide general background information related to the project.
The narrative would typically include a brief discussion of scientific issues, theoretical
concepts, or other essential background information.

Objective and Approach

        This section must include a statement of the general project objective(s) and any
secondary objectives. A brief overview of the scientific and/or technical approach that will be
taken to achieve the desired objective(s) should also be presented in this section.

        This section of the report should describe the technical activities and results obtained
for each project task that is currently active for this reporting period. This item should
represent the major written portion of the technical progress report. The narrative should (i)
describe the experimental equipment and methods used to conduct the research effort, (ii)
present an overview of pertinent data and scientific analyses, and (iii) discuss the relevance
of the findings in relation to the stated project objectives. As appropriate, this section of the
report may include data tables, figures, or other illustrations necessary to summarize the key
technical findings. For management purposes, each distinct project task should identified
with an appropriate subheading, e.g., Task 1 – Equipment Setup, Task 2 – Experimental,
Task 3 – Data Analysis, an so forth. In most cases, only those project tasks that are currently
active need to be included in the report.


       This section of the report should represent a short and concise summary of the overall
findings obtained during the current reporting period. Any key accomplishments or technical
breakthroughs should be highlighted.


        This section of the report should briefly describe some of the key project activities
that are planned for the next reporting period. In particular, the narrative should indicate
whether the proposed effort is on schedule or delayed. If delayed, a discussion should be
provided to address why the project is behind schedule and actions taken to overcome these
problems. This section would normally be omitted from the last semi-annual report.


       A complete alphabetical listing of cited references should be included. All citations
should be identified in the text with the author name and date, e.g., (Lewis et al., 1991).
References should be single spaced and separated by a line break.


        This section of the report should include a listing of any scholarly works that resulted
from the project activities. These items include, but are not limited to, journal articles, books
or book chapters, conference proceedings, magazine articles, patent awards, theses or
dissertations, major published reports, technical manuals, workshop or short course booklets,
and presentations at professional meetings.


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