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Typical Meeting Structures

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Hospitality Industry Manuals for Hotels and Resorts

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									Oriental Hospitality Consultants – OrientalHospitality.com

Typical Meeting Structures – Major Hotel
Meeting Operations Attendance Frequency Purpose Review daily upcoming & previous day’s results Review last week’s this week’s activities & special projects Present performance Awards Performance review policy, strategy Formulation Review room demand for upcoming 90 days devise strategies to Increase room nights Average rates or both Review departmental issues Length 30-45 min

GM, Dept Heads, 1-5 times FO, Manager on Duty per week, HK, Security, EC daily Engineering GM, Dept Heads, Weekly All Sub Dept Managers Monthly Reporting to Dept Head

Staff

1-2 hours

Executive Committee

GM, Dept Heads

1-4 times per month

1-2 hours

Sales Forecast & Marketing

GM, Resident Manager 1-4 times Front Office, Sales per month Reservations

1-2 hours

Department

GM as needed, Dept 1-2 times Heads and all Sub Dept per month Heads, managers & Supervisors Department Head as Monthly Needed, sub department Head, all members Management & staff GM, controller, Monthly Sales, front office Reservations, catering & credit manager Personnel, F&B Housekeeping & Engineering Monthly

1 hour

Sub Department

Sub department department issues

1 hour

Credit

Review accounts receivable

1 hour

Safety

Review safety program & safety record

1 hour

Energy Conservation Supervisory Staff Meeting

Chief Engineer Resident Manager All management and supervisory personnel

Monthly

Control of energy costs Review hotel performance present awards, start new programs

1 hour

Bi-annually

1 hour

Oriental Hospitality Consultants – OrientalHospitality.com Annual Meeting All hotel management And employees GM and selected employees From throughout The hotel GM and selected first-line Supervisors & Junior Managers Annually Year-end review of performance & awards Informal communication and discussion 1 hour

Employee Meeting

Monthly

1 hour

Supervisor/ Junior Manager

Monthly

Informal communication and discussion

1 hour


								
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