FIRE MAINTENANCE PROGRAMME by orientalhospitality

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									Oriental Hospitality Consultants – OrientalHospitality.com

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FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME

1

INDEX
VOLUME I Introduction PAGE …………………………………………………. 1 2 2 3 4-9 10-11 12

Requirement …………………………………………………. Definitions Procedures Schedules …………………………………………………. …………………………………………………. ………………………………………………….

Master Check List …………………………………………… Sample Matrix ……………………………………………… Inter Department Memorandums (samples) ……………. Blank Check Sheets (samples) ……………………………

13-17 18-48

VOLUME II - STORAGE

Current Year Completed Contractor Service & Maintenance Reports & Check Sheets

2

INTRODUCTION
The safety of our guests and staff is an integral part of the hospitality industry. This manual has been developed for The sun island resort & spa' staff to establish an effective Fire Protection Preventative Maintenance Programme. The Term "Preventative" is to anticipate or to be in readiness for an occasion, or to act ahead of time. The Fire Protection Preventative Maintenance Programme, is a regularly scheduled maintenance and testing programme carried out by staff and contractors. It has been proven that frequent, regular Fire Protection Preventative Maintenance will provide the maximum levels of preparedness for fire equipment should its use become necessary. Fire Protection Preventative Maintenance is considered mandatory in all Starwood Hotels. This manual should be used in conjunction with the following manuals and guidelines;  Fire Safety Standards  Guidelines for Fire Detection, Alarm & Emergency Communication Systems (Appendix E of the Sheraton Fire Safety Standards)  Fire Suppression Systems Handbook (appendix F)  Environmental Health Safety & Security Loss control manual  The sun Fire Brigade Training Guide It is the responsibility of each Hotel Engineer to ensure that the Hotel has a copy of the above manuals. This maintenance programme has been written to coincide with The sun standards. The Hotel should possess and conform to any and all Standards required to be completed by the Authorities in which their Hotel is located, where they are more stringent than these requirements. As a minimum, all Hotels will comply with the minimum maintenance requirements as detailed in this manual. It is the responsibility of each Hotel Engineer to review their local codes, and to add to this manual, any requirements that are more stringent than those set out. In addition, please refer to the NFPA guidelines for more detailed instructions on maintenance function requirements. This can be found in Chapter 7 – Inspection, Testing and Maintenance of the NFPA Standards.

3

REQUIREMENT
The following programme is the minimum requirement required by The sun resort. If in the future local authorities require more frequent maintenance, then the schedules, checklists and check sheets provided in this manual should be amended and updated accordingly to comply by the Hotel Engineer. At the conclusion of the year the completed Master Checklist must be signed by the Chief Engineer and General Manager and filed for future reference.

DEFINITIONS
1. Master Checklist This is the master overview list of all Fire Protection Preventative Maintenance carried out during the year. This is to be signed by the Chief Engineer and General Manager at the conclusion of each year and filed for 7 years. Items such as emergency generator etc, that are not relevant to an individual property, should be marked not applicable, N/A. 2. Check sheets

This is the individual task check sheet completed by Engineering personnel or other department personnel during the checking of specific Fire Protection Equipment. If you already use a version you are satisfied with, and meets the requirements of this procedure, continue to use them, otherwise use the check sheets provided If there is insufficient space to list all equipment on sheets provided continue on a separate sheet. 3. Schedule

This is the list of Equipment, Tasks, Standards, Frequency, Procedures and Person or Body responsible for the completion of the Task. 4. Pre-prepared Memo

This is the memo that must accompany the check sheets from the Department Head of the Department carrying out the Check sheet. 5. Sample Maintenance Matrix

This is an example matrix showing intervals of maintenance required. Use this as a guide. 4

PROCEDURES
The Master Checklist provided in this manual, must be filled out periodically as dictated by the schedule. The Checklist should be considered a mandatory requirement. The Divisional Engineer must approve any deviation. Several items are Engineering related and the check sheets for these items are provided in this manual. Each hotel should list the full extent of the work on the check sheets, you should only have to list the locations and areas once, then photocopy for the duration of the year. If a check sheet is not specifically provided, this means that it probably is a specialist contractor responsibility, the contractor will provide their own. Ensure that the check sheets provided meet Starwoods minimum maintenance requirements in addition to the local authorities requirements before using. As the check sheets are completed, the Chief Engineer will file these in volume II of this manual for the current year and the Master Checklist marked. Several items relate to other departments and a pre-prepared memo to the Engineer from the department concerned is also provided. The relevant department should make their own check sheet to suit the operation and maintenance if not provided. Issue the check sheets to the appropriate department and explain the procedures. When the check sheet is returned to Engineering, the Chief Engineer will file these in Volume II, and make an entry into the Master Checklist. For items scheduled daily, the check sheet used by the checking department should be completed daily and sent to Engineering weekly. Once this is received, the Chief Engineer will mark off the Master Checklist weekly. The balance of the items are for competent specialist contractors. The competent specialist contractors will usually provide their own service report/check sheet. These reports shall be filed in Volume II when complete and the corresponding task marked as complete on the Master Checklist. Competent specialist contractors should have their contract administered by the Engineering Department so that the Engineering Department is in complete control of all aspects of fire protection in the hotel. Volume I of this set hold the Fire Protection Preventative Maintenance Programme Procedures. Volume II will hold the completed current year check sheets. At the conclusion of the year, the Master Checklist should be complete. This is then signed, copied and filed. The Service Reports and Check sheets can then be dead filed for 7 years. This procedure is then repeated for ensuing years.

5

FIRE PROTECTION PREVENTATIVE MAINTENANCE SCHEDULE
The following schedule outlays the minimum requirements, and relative standards and procedures applicable to each piece of equipment to be maintained.

Equipment Fire Pump Electric

Standard The sun

Frequency Weekly (5 – 10 mins)

Procedure Start and observe running. Open test valve to simulate water flow when start testing fire pump. Conduct flow test. Start and observe running. Open test valve to simulate water flow when start testing fire pump. Conduct flow test. Test run on load. Full load test. Test auto transfer switches by simulating power failure. Conduct hydrometer test of batteries. Check charger and voltage. Top up batteries as necessary. Operate for 90 secs on load and check all lights are operational. Professional safety inspection to be carried out by licensed contractors and consultants. Clean pits by elevator contractor only. Not Starwoods staff. Professional safety inspection required annually or more frequently if required.

Most Appropriate Person Engineering

Fire Pump Diesel

The sun The sun

Yearly Weekly (30 mins)

Engineering Engineering

Emergency Generator

The sun The sun The sun

Yearly Weekly (30 mins) Yearly

Engineering Engineering Engineering

Emergency Generator/Fire Pump Battery Emergency Lighting

The sun

Weekly

Engineering

The sun

6 monthly

Engineering

Elevators

The sun and Local Code

Yearly

Elevator Pits

The sun

Monthly

Boiler and Pressure Vessels

The sun and Local Code

Yearly

Contractor. Engineering to administer contract.. Contractor. Engineering to administer contract.. Contractor. Engineering to administer contract..

6

FIRE PREVENTATIVE MAINTENANCE SCHEDULE
Equipment Fire Sprinkler/ Hydrant Gravity Tanks Fire Standpipes (Fire Dept. connection) Fire Hydrant (Standpipes) Sprinkler System Standard The Sun The Sun The Sun The Sun Frequency Monthly 6 monthly 2 yearly Monthly Procedure Inspect water level. Test indication gauge. Inspect inside of tank. Visually inspect fittings and connections. Visually inspect sealed valves. Visually inspect locked valves, tamper switches, sealed valves, etc. Open and close annually and carry out routine maintenance. Visual inspection required. Re-rack. Visually inspect sprinkler heads. Visually inspect accessible hangers and sprinkler pipe work for corrosion. Test water flow alarm devices (audible/visual/bell signals by opening main drain valve and blow down flow test). Verify calibration of pressure gauges Most Appropriate Person Engineering Engineering Engineering Security

The Sun The Sun

Weekly Monthly

Security Security

The Sun Fire Hose Reels The Sun The Sun The Sun

Yearly Monthly Yearly 3 monthly

Engineering. Security Security Security Security

The sun

5 Yearly

Dry/Pre-action/ Deluge system

The sun The sun The sun The sun The sun

Daily Weekly 3 monthly 6 monthly Yearly

In cold condition, inspect heater (if applicable). Inspect air and water pressure. Inspect make up/priming water supply Test quick opening device. Flow test low point by draining or blow down. Trip test dry pipe valves.

Contractor. Engineering to administer contract. Contractor. Engineering to administer contract. Engineering Engineering Engineering Engineering Engineering or Contractor. Engineering to administer contract. Contractor. Engineering to administer contract..

The sun

3 yearly

Conduct full flow trip test dry pipe valves.

7

FIRE PREVENTATIVE MAINTENANCE SCHEDULE

Equipment General Alarm Bells/Pre-Alarm Bells Fire Alarm Detection System ) ) )

Standard

Frequency

Procedure

Most Appropriate Person

See Fire Alarm System – 2 monthly and 6 monthly checks below. The sun Monthly Verify proper zone annunciation, ensure each zone can be reset and the entire system is free from all trouble conditions. Verify the correct operation of all indicating lamps/leds. Contractor. Engineering to administer contract. Contractor. Engineering to administer contract. Contractor. Engineering to administer contract. Contractor. Engineering to administer contract. Contractor. Engineering to administer contract. Contractor. Engineering to administer contract.

Send alarm signal to monitoring company/ fire station to test operation. The sun 2 monthly Test pre-alarm (alert) voice/ tone/bell devices. Voice test evacuation system. Test general alarm (action) voice/tone bell devices during evacuation exercise. Test battery back-up. (Operate entire voice/tone system for 3 minutes on emergency power).

The sun

6 monthly

The sun

Yearly

8

FIRE PREVENTATIVE MAINTENANCE SCHEDULE
N.B. The requirement for the following monthly procedures is that you divide your property up into 12 different areas and test one area every month, so that by the year end, the whole property has been checked and tested. Most Equipment Standard Frequency Procedure Appropriate Person The sun Monthly Test pull stations/manual call Contractor. Fire Alarm 1/12 points/break glass units by Engineering to Detection System activation. administer Devices contract. The sun Monthly Test single station smoke Contractor. 1/12 detectors by operating test Engineering to button. administer contract. The sun Monthly System connected smoke Contractor. 1/12 detectors to be tested on site Engineering to by smoke or accepted aerosol. administer contract. The sun Monthly Test heat detectors with heat Contractor. 1/12 source equipment. Engineering to administer contract. The sun Monthly Test water flow switch by Contractor. 1/12 operation of inspectors test Engineering to valve. administer contract. The sun Monthly Test tamper switches by Contractor. 1/12 turning valve ¼ turn. Engineering to administer contract. The sun Monthly Test fire fighters telephones Contractor. 1/12 by communicating through the Engineering to system. administer contract. The sun Monthly Take inventory and visually Security Fire Extinguishers inspect (sign and date each extinguisher tag). The sun Yearly Professionally serviced Contractor. annually or more frequently if Engineering to required by local standard. administer contract.

9

FIRE PREVENTATIVE MAINTENANCE SCHEDULE
Most Appropriate Person Stewarding Department Contractor. Engineering to administer contract. Stewarding Department Contractor. Engineering to administer contract.

Equipment Kitchen Exhaust Hood Fire Extinguisher System

Standard The sun The sun

Frequency Monthly 6 monthly

Procedure Visually inspect. Professionally inspected/ tested/maintained. More frequently if required by local standard. Clean/degrease weekly or more frequently if required. Chemically clean out exhaust hood and ducting and fire proof.

Kitchen Exhaust Hood Filters Continuous Service Kitchen Exhaust Hood Duct System

The sun The sun

Weekly 2 monthly

N.B. Ensure there are adequate access panels to facilitate clean-out of entire ductwork. Escape Routes/ Exit Signs Automatic Fire Doors The sun Monthly Visually inspect entire building. Test for heat or smoke operation. Security

The sun

6 monthly

Fire Exit Doors Laundry Dryer/ Room Exhaust Duct Systems

The sun The sun

Monthly 6 monthly

Visually inspect and check operation. Inspect and clean out all duct work.

Contractor. Engineering to administer contract. Security Contractor. Engineering to administer contract.

N.B. Ensure there are adequate access panels to facilitate clean-out of entire ductwork. Laundry Dryer Lint Screens/ Filters Trash and Linen Chutes Fire Carts/Back Packs Main Gas Valves The sun Daily Inspect and clean all lint filters, etc. Take inventory and check operation. Take inventory of contents and check Check and test operation. Laundry

The sun The sun The sun

Monthly Monthly Yearly

Security Security Gas inspector or Contractor. Engineering to administer contract.

10

FIRE PREVENTATIVE MAINTENANCE SCHEDULE
Most Appropriate Person Contractor. Engineering to administer contract. Hotel Fire Brigade Chief or Local Fire Department. Training Department or Engineering.

Equipment Fire Proofing Certificates

Standard The sun

Frequency Yearly

Procedure Check and update

Fire Brigade Emergency Response Training Fire Fighting Equipment (Instruction)

The sun

Yearly (at least)

Conduct full training to incipient level certification.

The sun

Monthly 1/12

Fire Fighting Instruction (Orientation) Evacuation Exercise

The sun

Monthly (or as required)

The sun

6 monthly

Instruct a portion, i.e. 1/12 of hotel staff, in use of hotel fire fighting equipment, so that all employees have had instruction by year end. Instruct new employees on Emergency Procedures and Fire Fighting Equipment Instruction. Conduct a full or partial evacuation drill.

Engineering or Training Department. Engineering and Fire Brigade.

11

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME - MASTER CHECKLIST 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 DAILY Laundry Dryer Lint Filters Dry/ Pre-action deluge system

WEEKLY Diesel Fire Pumps Emergency Generator Emergency Generator Battery Diesel Fire Pump Battery Fire Hydrants (Standpipes) Dry/ Pre-action deluge System Kitchen Exhaust Hood Filters Electric Fire Pump

MONTHLY Elevator Pits Fire Sprinkler/Hydrant Gravity Tanks Fire Department Connection Fire Standpipes (Hydrants) Fire Hose Reels Fire Alarm Detection System Fire Alarm Detection System Devices Fire Extinguishers Kitchen Exhaust Hood Extinguisher System Emergency Escape routes and Exit Signs Fire Exit Doors Linen Chute Fire Cart / Back Packs Fire Fighting Equipment Instruction Fire Fighting Instruction Orientation

JANUARY

FEBRUARY

MARCH

APRIL

MAY

JUNE

JULY

AUGUST

SEPTEMBE OCTOBER NOVEMBER DECEMBER

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2 MONTHLY
ire Alarm Detection System Kitchen Exhaust Hood Duct System

Date

Date

Date

Date

Date

Date

3 MONTHLY
Fire Sprinkler system Generator/ Fire pump batteries Dry/ pre-action deluge system Air handling systems

Date

Date

Date

Date

CURRENT
YEAR ____________
Date

6 MONTHLY
Emergency lighting Fire sprinkler/ hydrant gravity tanks Fire hose reels Dry/ pre-action deluge system General alarms/ pre-alarms – tone bell Fire Alarm Detection System Fire Extinguishers Automatic smoke/heat venting systems Evacuation test exercise Air handling systems Kitchen exhaust hood extinguisher system Automatic fire doors Laundry dryer exhaust system

Date

Date

YEARLY
Electric fire pump Diesel fire pump Emergency generator Elevators Boilers and pressure vessels Fire hydrants (standpipes) Fire hose reels Dry/ pre-action deluge system Fire alarm detection system Fire extinguishers Infrequently used kitchen hoods & ducts Main gas valve Fire proofing certificates Fire brigade and emergency training

2 YEARLY
Fire sprinkler system gravity tanks

Date

3 YEARLY
Dry/ pre-action deluge system

5 YEARLY
Fire sprinkler system

6 YEARLY
Fire extinguishers

SIGNED;

______________________ CHIEF ENGINEER

SIGNED; _________________________ GENERAL MANAGER 13

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*EXAMPLE ONLY Function Electric fire pump Diesel fire pump Emergency generator Fire pump batteries Emergency lighting Elevators Elevator pits Boiler and pressure vessels Fire gravity tanks Fire Department Standpipe connection Hydrants Fire hose reels Fire sprinkler system Dry/ pre-action deluge system General pre-alarm bells/tones Fire detection system Detection system devices Fire extinguishers Kitchen hood extinguisher system Kitchen exhaust hood filters Kitchen exhaust hood ducts Infrequently used kitchen exhaust ducts Emergency escapes and exit signs Automatic fire doors Laundry dryer exhaust duct system Laundry dryer lint screens Linen chutes Fire cart and back packs Main gas valve Fire proofing certificates Fire brigade emergency training Fire fighting equipment instruction Evacuation Exercise Fire fighting instruction orientation 6 M M M M M M . M M . . . . . M M . M M 6 6 . . . M M . . M . . . . . M M . M . M 3 6 . 6 6 M A M . 2 . . . . M M M M . . . . . . . . . . . . 2 2 M . . M M . M . M . 6 M . M . M M M M

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME - SAMPLE MATRIX 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 . . . . 6 A M M A M M . . M . M 3 . . . 3 . . . . . 2 M M M 6 . 2 . . . M M . . . . . 2 M M M . 2 . . . M M M M . . . . . . . . . . . . M M . M . M . M M . M . M . M M . M . M 3 . A . 6 A M M M . 2 . . . . M M M M . . . . . . . . . . . . 2 2 M M 6 . . 2 . . M M M M . . . . . . . . . . 6 M . M . M . M M . M . M . M M . M . M 3 3 . . . . . 2 2 M M M . 2 A M M M M M 6 6 . . M M . . . . . M M . . . . M M . . . . M M . . . . . M M . . . . M M . . . . M M . . . . . M M A A A M M M 6 M M M M M M M M M M M M M M M . . . . M M . . . M M M M . . . M M M M . . . . . . . . M M . M . M . M M . M . M . M M M M M M M . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A . . A . . A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

15

16

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME

To : From: Re :

Chief Engineer Laundry Manager Daily Cleaning of Dryer Lint Screens/Filters

All dryer lint filters/screens have been cleaned daily and are found in good working condition. Any defect that has been found has been followed up with a maintenance request.

Yes / No ___________ Comments:

Name Signature Date

: ____________________ : ____________________ : ____________________

To be issued to Engineering weekly with check sheets.

17

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME

To :

Chief Engineer

From: Chief Steward Re : Weekly Clean of Kitchen Exhaust Hood Filters

All kitchen exhaust hood filters have been cleaned, degreased this week and are found to be in good working condition. All defects have been issued by maintenance request or new filters purchased.

Yes / No

Comments: ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Name Signature Date

: : :

-------------------------------------------------------------------------------------------------------------------

To be issued to Engineering weekly with check sheets.

18

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME
To From Re : Chief Engineer : Security Manager : Monthly Equipment Checks

The following items have been checked this month: 1. All hydrant (standpipe) locked valves, tamper switches and post indicator valves have been visually inspected and checked. ____________ Yes/No 2. The Fire Department connection has been visually inspected as have the pump test header, roof manifolds and Siamese connections. __________ Yes/No 3. All fire hose reels have been visually inspected & checked. ___________ Yes/No

4. An inventory & visual inspection has been taken of all fire extinguishers (i.e. each tag has been signed and dated) (inventory checklist attached) _________ Yes/No 5. All escape routes and exit signs have been visually inspected. ____________ Yes/No

All fire exit doors have been checked for proper operation. _________ Yes/No 7. The inventory of all fire cart & backpacks has been taken and checked (inventory attached) ___________ Yes/No Any defect that has been found has been followed up with a Work Request. Comments:

6.

Name Signature Date

: ______________________________ : ______________________________ : ______________________________

19

To be issued to Engineering monthly with check sheets.

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME

To From

: Chief Engineer : Chief Steward

Re : Monthly Visual Inspections

The following items have been checked this month: A thorough visual inspection has been carried out on all Kitchen Exhaust Hood Fire Extinguisher Systems and all are found in good condition. ________________________ Yes / No

Any defect that has been found has been followed up with a maintenance request.

Comments:

_________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________

Name Signature Date

: _________________________ : _________________________ : _________________________

To be issued to Engineering monthly with check sheets.

20

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME
To : Chief Engineer From Re : Security Manager : Weekly Visual Equipment Checks

The following items have been checked this week: 1. The air and water pressure on the dry/pre-action/deluge system has been checked and inspected. ________ Yes/No 2. All hydrant (standpipe) valves have been visually checked and inspected. Yes/No 3. All visible sprinkler heads and pipework has been checked. ________ Yes/No

Any defect that has been found has been followed up with a Maintenance Request.

Comments: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________

Name Signature Date

: _________________________ : _________________________ : _________________________

To be issued to Engineering weekly with inventory check sheets attached.

21

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET
DIESEL FIRE PUMPS

WEEK NO.

YEAR ____________

Test monthly (30 minutes run time) Check oil and coolant levels before and after starting Check battery condition, charger and liquid level Ensure operating signal was sent to main control panel Check piping for leaks, pump seals and gauge accuracy Conduct flow test annually Open test valve to simulate water flow conditions when start testing fire pump Tank to be 70% full minimum – check and top up as required Ensure system is left in automatic position on completion of test (Indicate type of service) Weekly test run



Annual flow test


(Tick items as checked) AUTO START VIBRATION HRS RUN

LIST ALL PUMPS

CORRECT PRESSURE

VALVES

Comments _____________________________________________________________________________ _____________________________________________________________________________ Checked by (Report all deficiencies) Signature Date: ________________

22

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET FIRE DRILL REPORT

Type of Alarm Alarm Location Brigade Arrive Time Building Evacuation Partial Evacuation Yes/No

Date____________________ Time (Activation) Time Time (Group Page) (ERT Arrive) (All Clear)



Full Evacuation

 Time

Attendance Name Department Equipment Carried ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ Operator's Name : Assistant Manager : Security Manager : Signature: _______________ Signature: _______________ Signature: _______________

c.c.

Hotel Fire Brigade Chief General Manager Chief of Security Chief Engineer Front Office Manager

23

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET
EMERGENCY GENERATORS

WEEK NO.

YEAR ______________

Test run weekly (30 minutes run time)(on load if possible) Test automatic transfer switches by simulating power failure annually. Conduct full load test annually (Indicate type of service) ON LOAD



OFF LOAD


(Tick items as checked) VOLTS AUTO TX OIL/WATER SWITCHES PRESSURE HRS RUN

LIST ALL GENERATORS

FUEL TANK AMPS

Comments: _______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________

Checked by Signature

(Report all deficiencies) Date: _______________________

24

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET EMERGENCY GENERATOR &
FIRE PUMP BATTERIES

WEEK NO.

YEAR ______________

Perform battery cell hydrometer float test weekly Check voltage and output of battery charger weekly (Tick items as checked) LIST ALL BATTERIES HYDROMETER TEST CHARGER VOLTAGE OUTPUT

Comments:

Checked by Signature

(Report all deficiencies) Date: ________________

25

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET EMERGENCY LIGHTS
MONTH YEAR _______________

Operate for 90 minutes every 6 months on load and check that all exit lights are operational.

(Tick items as checked) LIST ALL EXIT LIGHTS & EMERGENCY LIGHTING LIGHTS OPERATIONAL BATTERIES

(If insufficient space, make another check sheet) Comments:

Checked by Signature

(Report all deficiencies) Date: _________________

26

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET
ELECTRIC FIRE PUMPS

MONTH

YEAR ________________

Test run weekly Ensure test signal operates to main panel Conduct flow test annually Open test valve to simulate water flow conditions when start testing fire pump Ensure that system is in automatic mode at completion of test (Indicate type of service) WEEKLY TEST RUN


CORRECT PRESSURE

ANNUAL FLOW TEST


(Tick items as checked)

LIST ALL ELECTRIC PUMPS

VALVES

AUTO START

PAINTVIBRATION WORK

Comments:

Checked by Signature

(Report all deficiencies) Date:__________________

27

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET
FIRE SPRINKLER GRAVITY STORAGE TANKS

MONTH

YEAR____________

Visually inspect water level monthly , in cold weather, inspect more frequently Test tank level indicator every 6 months Visually inspect condition of tank every 2 years

(indicate type of service) MONTHLY



6 MONTHLY



2 YEARLY



(Tick items as checked) LIST ALL TANKS TANK LEAKS MAKE UP VALVES LEVEL CLEANLINESS

Comments:

Checked by Signature

(Report all deficiencies) Date: ________________

28

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET
LINEN CHUTE

MONTH

YEAR (Tick items as checked)

Inspect chute doors and chutes for proper operation monthly.

LIST ALL FLOORS

DOOR LOCK

SELF-CLOSER

HINGES

SIGNAGE

Comments:

Checked by Signature

(Report all deficiencies) Date: ________________

29

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET FIRE PROOF CERTIFICATES
YEAR _____________ (Tick items as checked)

LIST ALL AREAS

CERTIFICATE ON HAND

UPDATED

CURRENT

Comments:

Retain manufacturers or installers certificates in your files.

Checked by Signature

(Report all deficiencies) Date: _________________

30

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET
FIRE BRIGADE EMERGENCY TEAM TRAINING

Conduct training for all members yearly. YEAR ___________

LIST CANDIDATES NAMES

PASS YES OR NO

Comments:

Training Conducted by: _______________________ Date: ______________ Signature: ___________________________ Was Fire Department in attendance Yes



No



31

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET MAIN GAS VALVE
YEAR _______________________ Check correct operation yearly. (Tick items as checked) LIST ALL VALVES OPEN CLOSE CORRECT OPERATION LEAKS

Comments:

Checked by Signature Was Gas inspector present? Yes

(Report all deficiencies) Date: ______________



No


32

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET RECORD OF DAILY INSPECTIONS
LAUNDRY DRYERS

WEEK NO.

YEAR ______________ (Tick items as checked)

LINT SCREENS & FILTERS (clean daily) MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY Comments:

CHECKED

CLEANED

      

      

Checked by Signature To be submitted with pre-prepared memo weekly.

(Report all deficiencies) Date: _______________

33

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET
FIRE CART/BACK PACKS

MONTH Check inventory monthly.

YEAR _____________

(Tick items as checked) LIST LOCATIONS CHECKED OK ITEMS MISSING

Fire cart contents: 2 x 4.5 kg Dry chemical ABC type extinguishers 1 x 1.0 metre pry bar 2 x Flashlight 6 volt 1 x 2 kg Fire axe 2 x 4.0kg Water extinguisher 2 x pair Heat proof gloves 20 metres Heavy duty nylon rope 2 x Brass fog nozzles (adjustable) 75mm 2 x 300mm Shifting spanners 1 x Small first-aid kit with respiration mask 1 x Bolt cutter 1 x 75mm x 20 metres Canvas fire hose to suit hydrants in hotel

Back pack contents: 1 x 20 metre 12mm nylon rope 1 x pair Heat proof gloves 1 x 1.0 kg ABC dry chemical extinguisher 4 x stick of white chalk 1 x 300mm Pry bar 1 x Fire blanket 1 x Normal blade screwdriver 1 x Philips head screwdriver 1 x Small cutter 1 x small first aid kit with surgical gloves & plastic respiration mask Total weight should not exceed 16.5kg

Checked by Signature

(Report all deficiencies) Date: _______________

34

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET
FIRE EXIT DOORS

Visually check operation every month MONTH YEAR ____________ (Tick items as checked) LIST ALL DOORS HINGES SELF CLOSER SIGNAGE INTEGRITY

(if insufficient space, make another check sheet) Comments:

Checked by Signature

(Report all deficiencies) Date: _______________

35

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET
AUTOMATIC FIRE DOORS

Test for heat or smoke operation every 6 months

MONTH

YEAR ____________ (Tick items as required)

LIST ALL DOORS

ACTIVATION

SELF CLOSER

ROLLER

INTEGRITY

(if insufficient space, make another check sheet) Comments:

Checked by Signature

(Report all deficiencies) Date: ______________

36

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET
ESCAPE ROUTES & EXIT SIGNS

MONTH

YEAR ______________

Visually inspect entire building monthly

(Tick items as checked) ... SIGNAGE ILLUMINATION (TEST)

LIST ALL SIGNS & ESCAPE ROUTE

SIGNAGE CORRECT

ESCAPE ROUTE CLEAR

(If insufficient space, make another check sheet) Comments:

Checked by Signature

(Report all deficiencies) Date: _______________

37

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET
FIRE EXTINGUISHERS

MONTH

YEAR __________

Take inventory and check each extinguisher monthly - sign and date extinguisher tag

LIST ALL EXTINGUISHERS (Tick items as checked)

NO

LOCATION

TYPE

WEIGHT

SEAL

POSITION

CLEAN

(If insufficient space, make another check sheet) Comments:

Checked by Signature

(Report all deficiencies) Date: _______________

38

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET
KITCHEN EXHAUST HOOD FILTERS

Clean and degrease weekly or more frequently if required.

WEEK NO.

YEAR ___________ (Tick items as checked)

LIST ALL AREAS

CLEANED

DEGREASED

Comments:

Checked by Signature

(Report all deficiencies) Date: _______________

39

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET
DRY/PRE-ACTION/DELUGE SYSTEM

Inspect air and water pressure weekly.

WEEK NO.

YEAR____________ (Tick items as checked)

LIST ALL AREAS

PRESSURE kpa

VISUAL INSPECTION

PIPEWORK

HEADS

Comments:

Checked by Signature

(Report all deficiencies) Date: _______________

40

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET
FIRE SPRINKLER

Visually inspect all sprinkler heads every 3 months (divide locations into areas). E.g. Laundry, Engineering, etc. WEEK NO. YEAR __________ (Tick items as checked) LIST ALL AREAS VISUAL INSPECTION FLOW TEST PIPING

HANGERS

SPRINKLER HEADS

Comments:

Checked by Signature

(Report all deficiencies) Date: _______________

41

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET
FIRE HOSE REELS

Visually inspect monthly and re-rack annually.

MONTH (tick type of service) MONTHLY

YEAR ____________



ANNUAL


(Tick items as checked) FREE MOVEMENT TAG NOZZLE

LIST ALL LOCATIONS

HOSE . CONDITION

SIGNAGE

Comments:

Checked by Signature

(Report all deficiencies) Date: ______________

42

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET FIRE HYDRANTS (STANDPIPES)

Visually inspect sealed valves weekly and visually inspect locked valves and valves with tamper switches monthly. Carry out visual inspection monthly. Perform routine maintenance monthly and annually. Also open and close valve annually. Check for leaks, damage, etc.

WEEK NO. (Indicate type of service) WEEKLY

MONTH

YEAR ____________



MONTHLY



6 MONTHLY



ANNUAL



(Tick items as checked) LIST ALL STANDPIPES VISUAL INSPECTION DAMAGE & LEAKS VALVES & SWITCHES

Comments:

Checked by Signature

(Report all deficiencies) Date: ________________

43

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET FIRE DEPARTMENT CONNECTION (STANDPIPES)
Visually inspect fittings and connections monthly.

MONTH

YEAR ____________

LIST ALL LOCATIONS

CHECK FITTINGS

CHECK FOR LEAKS/DAMAGE

CHECK GAUGES

Comments:

Checked by Signature

(Report all deficiencies) Date: ______________

44

FIRE PROTECTION PREVENTATIVE MAINTENANCE PROGRAMME FIRE EQUIPMENT CHECK SHEET KITCHEN EXHAUST HOOD FIRE EXTINGUISHER SYSTEMS
Visually inspect entire Exhaust Hood Fire Protection Systems monthly in all kitchens.

MONTH

YEAR ______________ (Tick items as checked)

LIST ALL KITCHEN EXHAUST HOODS

VISUAL INSPECTION

SIGNAGE

CHECK SYSTEM CHARGED

Comments:

Checked by Signature

(Report all deficiencies) Date: ______________

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