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Karratha Kart Club
Business Management and Strategic Plan
KARRATHA KART CLUB
BUSINESS MANAGEMENT
AND
STRATEGIC PLAN
2006 2008
Page 1
29th August 2002
Karratha Kart Club
Business Management and Strategic Plan
EXECUTIVE SUMMARY
It is with pleasure that we introduce the Karratha Kart Club to current and future
members and the general community.
The Karratha Kart Club has, along with the Karratha community, enjoyed times of
growth and development along with those of lesser membership and challenge.
At all stages of the club s life, the one enduring factor has been the love of this great
family sport which encourages sportsmanship and fair play among people of all ages.
We are now entering another stage of growth and vision for the future of the Club. With
this, we have developed our strategic plan in the hope that future members will be able to
carry and develop our current ideas and plans while adding their own.
Paul Clark
Club President
Page 2
29th August 2002
Karratha Kart Club
Business Management and Strategic Plan
MISSION STATEMENT
Our mission is to provide the general community with a safe and regulated
sport which, while uniting and including people from all ages and walks of
life, builds skill and confidence, while valuing sportsmanship.
INDUSTRY AND ORGANISATION
Legal Name: Karratha Kart Club
Type: Incorporated Body
Address: Anderson Road, KARRATHA Industrial Estate
Address (Postal): PO Box 423, KARRATHA WA 6714
Contact Details: Ms Michelle Caporn
Telephone: (08) 91441107
Fax: (08) 91441107
Email: karrathakartclub@westnet.com.au
Page 3
29th August 2002
Karratha Kart Club
Business Management and Strategic Plan
Structure:
Karratha Kart Club is a not for profit organization. The Association Certificate of
Incorporation number is A820632, which has been held since 1st day of December
1983.
Income and property of the Karratha Kart Club is applied solely towards the
promotion of the objectives and vision of the Association.
Karting is commonly cited as the fastest growing motor sport in Australia.
Karratha Kart Club currently has 33 licensed drivers ranging in age from 7 thru
48. At the date of this plan, we have a club membership of fifty nine.
Committee:
(Current until the AGM November 2002)
President Mr Paul Clark
Vice President Mr Filipe Lino
Secretary Ms Michelle Caporn
Treasurer Mrs Lyn Polkinghorne
Track Safety Officer Mr Hanz Barth
Committee Members Mr Donna Barth
Mrs Michelle Robinson
Mr Steve Robinson
Mr Graham Head
Page 4
29th August 2002
Karratha Kart Club
Business Management and Strategic Plan
Parent Organisation :
Karratha Kart Club operates under the auspices of the National and State bodies
Australian Karting Association (AKA national) and Western Australian Karting
Association (WAKA - State).
It is through our parent organization(s) that we receive the regulations which
govern the way our sport is operated. Karratha Kart Club, to continue to operate
as a licensed track, must conduct itself in such a way as to not breach the rules
and regulations set down by that parent organization. This includes regular track
inspections to ensure that the safety and standards of our club are being
maintained.
It is also through our parent organization that all liability insurances for drivers,
club members and spectators are maintained. Payment for liability insurance is
through licenses to drive a kart.
Operational Philosophy:
The Karratha Kart Club, under the auspices of our parent organization(s) operates
under the following guidelines:
To promote and protect the sport of Kart racing
To promote excellence and just and honourable practices in the sport and
to suppress malpractice
To promote and organise Kart meetings and other functions for members
To do all such acts which, in the opinion of the Association are for the
general benefit of members or of Karting.
Target Markets:
Our target market is the community as a whole. Under AKA guidelines, persons
with special needs are able to race alongside those without a disability after
certain conditions have been met. Persons over the age of 50 years may be
subject to a medical examination prior to the granting of a license to race.
Children are not granted a license until they turn 7 years of age, although they are
able to become club members and utilise the kart track outside race meetings.
Particular attention is paid to the targeting of young people and their families.
This is to encourage continuing growth within the sport.
Page 5
29th August 2002
Karratha Kart Club
Business Management and Strategic Plan
ADMINISTRATION
Season:
Karratha Kart Club s racing seasons is as follows :
January thru December 14 15 club events held
Summer : Racing commences at 7.00pm(due to
climatic conditions, this start time
comprises approximately 75% of our
meetings)
Winter: Racing commencing at 3.00pm
Open Meetings: Karratha is host to the
Northern Championships
once per year. The Northern
Championships comprise 5
meetings in total throughout
the season. Other competing
clubs are Tom Price,
Newman, Port Hedland and
Exmouth. These meetings
are not closed to Pilbara
towns only however and we
have had competitors from
clubs outside our region join
the racing on several
occasions.
Public Events: 2 3 Events per year in the
form of Have a Go Days
and Corporate Events.
All the above events are to be submitted to the WAKA for approval prior to the
start of the season. It is preferred that events being held by different clubs to not
interfere with each other to ensure opportunities are available for drivers to attend
other host meetings held both Statewide and on a national level.
Page 6
29th August 2002
Karratha Kart Club
Business Management and Strategic Plan
Financial and Business Systems :
Karratha Kart Club has a dedicated telephone line and messaging service to
enable our parent organisation(s), current and new members and prospective
clients to contact the club. In this age of electronic media we are also able to be
contacted via our website and e-mail.
The secretary of the club issues notices received, current prospectuses, changes to
the rulebook, and other updates via electronic mail.
The treasurer keeps all financial records on Excel and supplies committee
members with a bank reconciliation at every committee meeting.
Page 7
29th August 2002
Karratha Kart Club
Business Management and Strategic Plan
Assets:
Karratha Kart Club lists the following items as assets :
TYPE MAINTENANCE HOW ACHIEVED
Buildings clubhouse Regularly cleaned and Karratha Kart Club holds an annual
including canteen and checked by committee busy bee to ensure buildings are
toilets. Storage shed members after every race kept in order. Members donate time
meeting and equipment to this event.
Kitchen Equipment Tested and Tagged yearly Local electrical contractor donates
time. Faulty equipment is repaired
or replaced
Fire Extinguishers Tested yearly Paid for out of club funds
Track Regular track inspections The track is currently still under a
warranty given by CSR Emoleum
after upgrades in
The inner track area is regularly
whipper snipped by a local gardening
contractor who donates his time and
equipment to the club.
To protect the condition of the track,
racing does not take place in the heat
of the day.
Track is regularly swept by club
members to keep it free of rocks and
other debris.
Proper drainage channels have been
put in to ensure track is not damaged
by water during heavy rains
(equipment and labour donated to
achieve this)
Fencing Yearly track inspection Repaired when necessary materials
and equipment paid via the
maintenance fund
Tower Yearly track inspection Repaired when necessary materials
and equipment paid via the
maintenance fund
Lights Regular Inspection Time and equipment necessary to
carry out inspections is donated by a
local electrical contractor. Items
requiring replacement are purchased
through the asset management
budget.
The management committee has made a commitment that 30% of nomination fees
received throughout the year will be set aside to ensure continued management of
assets in the form of repairs and replacements when necessary. This will ensure
that maintenance expenditure does not come out of capital funds.
Page 8
29th August 2002
Karratha Kart Club
Business Management and Strategic Plan
FUTURE PLANS AND DIRECTIONS
Our current and future vision:
Upgrade and enhance current amenities :
What Why How When
Extend Pit Area Accommodate drivers Submit a plan to the local Extension to be
during larger meetings. Shire and DOLA in regard complete by May
Make better use of to extension of land. 2006
current parking areas
An in depth examination of
costs associated with this
plan will have to be done at
the time of submission
Move Storage Storage area currently Funding has been granted Completed by the
Area blocks effective for 50% of the project May of 2006.
spectator viewing of the
track
Stewards room Currently using the Holding a State Event Completed by the
club room requires a steward room as May of 2006.
a confidential area. The
club has had a transportable
donated and the building
needs to be upgraded
Move Tower Current tower is The current tower is an old Scheduled during
considered by the reclaimer cab donated by a 2007
WAKA to be too close local mining company.
to the track and ideally
The kart club will seek
should be shifted to
donation of the same when
increase driver safety.
one becomes available
Extend the Currently there is little An extension of the Scheduled during
outside shade area verandah will provided 2008
Verandah area spectators with a large
shaded area for enjoying
the events
General : These general plans
Upgrade Club are yet to be
house facilities developed.
Provide The committee
playground area currently feels that
for children the points above
should take priority.
Shading of pit
area However, these
general development
Develop
plans have been
Build grandstand
listed as items for
future consideration
Page 9
29th August 2002
Karratha Kart Club
Business Management and Strategic Plan
Develop and maintain community participation :
What Why How When/Who Outcomes
Encourage Increase Participate in Yearly
Development interest and engine measuring Planning : Drivers and members
of the Sport participation schools and other Committee attend
in the club general information coaching/information
nights Participation: sessions.
All licensed
drivers and club
Have a members
representative at
state and national The opinions of
meetings and Karratha Kart Club
conferences Stewards/Club are heard at a state
members and national level
Promote the Increase Participate in Yearly
Karratha Kart community annual events such Karratha Kart Club
Planning:
Club with interest and as Sports gains one new
Committee
current, involvement Awareness Day and licensed driver
relevant and Fenacle Participation:
accurate Encourage All licensed
information new drivers and club
members members
Actively Encourage Hold events such as Yearly
pursue new Have a Go days Karratha Kart club
Planning:
community members and corporate days gains one new
Committee
participation licensed driver
and Sustainability Participation:
involvement in of the club All licensed
club activities drivers and club
members
Page 10
29th August 2002
Karratha Kart Club
Business Management and Strategic Plan
Develop a program with local schools and TAFE to help with trade and
driver education programs
What Why How When Outcomes
Driver Increase the Approach the Yearly Three
Education club s active local high young
participation in schools in Planning and people
the community. relation to negotiation : request and
donation of the are given
Promote club facilities Committee information
awareness of the for driver members and in relation
club education teacher to the club
representatives and kart
racing
TAFE and Have local Approach local Yearly
school programs assist TAFE colleges Upgrades
programs with and schools in Planning and are
development and relation to their negotiation: achieved.
upgrading of practical
club facilities vocational Committee and
education teacher
programs representatives
SUMMARY
This Strategic/Business Management Plan is a living document. It is representative of the
opinions and ideals of the current committee of the Karratha Kart Club. It has been
written in the spirit of a document which sets goals and plans to ensure the continuity of
the sport of karting in the community of Karratha.
This Plan has been written with the intention that it will be regularly reviewed, upgraded
and modified so that it may grow along with the Karratha Kart Club.
Page 11
29th August 2002
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