BRANDERMILL COMMUNITY ASSOCIATION NEWS December 8, 2008 - The Village Mill - Page 3 BCA Five-Year Strategic Plan Measurement Ratings Action steps under each Goal are rated as: Score card for 2008 initiatives (Year 1 of 5) Completed Significant Progress Partial Progress Action Step Not Yet Implemented GOAL 1: ENHANCE, REVITALIZE, AND MAINTAIN THE APPEARANCE OF BRANDERMILL INCLUDING RESIDENTIAL, COMMERCIAL, AND BCA PROPERTY. Develop a covenant program with clearly defined standards that begins with education and ends with compliance. Covenant Enforcement • Develop classes of covenant violations so that minor violations are not handled the same as major violations. Action: BCA approved expedited process for legal procedures. Homeowners with minor violations now receive an initial “friendly reminder” letter rather than a violation notice. 3 • Develop a plan to provide an accelerated review and enforcement process for the most serious violations. Action: A notice letter is sent to neighborhood residents announcing front, side and rear inspections to properties a few weeks prior to inspections. A community standards 3 brochure is also included. BCA Buffer Policy • Meet with community residents to learn problems with buffer policy enforcement and to receive suggestions for what constitutes a violation. 3 Action: Meeting held in January to present initial draft update of Buffer Policy. Board sub-committee met with reps of shoreline property owners to develop suggestions for changes to the draft. Suggestions from shoreline property owners and from Chesterfield County staff were forwarded to the Environmental Committee. • Complete the update of the BCA Buffer Policy using input from community meeting, environmental committee, and County Officials. Action: Revised draft with input from community members, shoreline property owners, and County was received by the board in October 2008 and will be considered by 3 the Board in January 2009. • Begin the implementation of the new policy. 3 Golf Course Standards • Develop a set of standards for properties adjacent to the Brandermill Country Club. 3 Action: Standards will be included in the new master plan currently being developed. • Inspect residential properties adjacent to the Brandermill Country Club and note areas that require better maintenance. 3 • Notify owners of standards and noted problems. Develop an educational and incentive program for homeowners, both residents and absentee owners, to maintain and improve the look of their homes and yards. 3 Home Improvement Discounts • Recruit commercial members and local businesses to provide discounted contracting services, building and home decorating materials, design and consulting services, 3 etc. to residents. Action: Initial planning for providing discount coupons for the next fall fertilization and weeding season has occurred, with coupons available in spring of 2009. Create a partnering relationship with commercial property owners to maintain and improve the look of their properties. Update commercial design standards and distribute a copy to each owner explaining the importance of compliance along with a list of amenities available. 3 Action: Commercial design standards will be updated by community architect when master plan is complete. Convene a Brandermill Forum where commercial members can exchange ideas with the BCA Board. Chamber of Commerce for all commercial property owners that would 3 focus on marketing, improved signage, and improved property appearances. Implement specific maintenance and capital improvement projects to enhance the appearance and appeal of our community. Open Space Maintenance • Initiate a community-wide open space cleanup program. Schedule periodic followup to ensure continuing improvements. 3 Action: Comprehensive neighborhood/open space clean-up was conducted during the spring of 2008, in cooperation with the County and BCA. Points of Entry/Parkway/Median Improvements • Develop and implement significant improvements to entry point at Brandermill and Old Hundred Roads near Brandermill Woods entrance. 3 Action: Initial design work is underway, funding is in the 2009 budget. Comprehensive Entrance/Parkway Landscaping Plan 3 • Assign a Task Force to develop a Comprehensive Entrance/Parkway Landscaping Plan. Brandermill Entry at Hull Street Road • Develop and implement significant improvements to entry point to Brandermill at Hull Street Road entrance. 3 Roadways 3 • Update and prioritize the list of required road/street repairs throughout the community. Contact VDOT regularly to insure completion. Action: The NRC is currently updating the Brandermill Retired Men’s Club evaluation of each road in Brandermill for forwarding to VDOT. GOAL 2: INCREASE BCA MEMBER INVOLVEMENT IN THE LIFE OF THE COMMUNITY. BCA Governance Structure Solicit qualified volunteers for BCA committees. 3 Action: In fall 2008,the BCA Board developed a draft General Committees Policy and Ethics document that is under review. BCA Board 2008/09 work plan includes expanding the number of BCA committees and recruiting additional community volunteers. Increase member involvement on committees. Action: A new BCA committee, the Crime Prevention Task Force was established and chartered, and has 14 volunteers. 3 Promote effective subcommittees to manage process. 3 Action: BCA Board has undertaken the first full reviewof and made revisions to committee charters and established additional BCA committees. County Issues of development, schools, and transportation Mobilize member involvement in advocating for changes in County policies, practices and ordinances needed to more effectively manage growth. Action: In June 2008, the BCA Board met with Chesterfield County Board of Supervisors (BOS) and School Board representatives, the County Administrator, and County 3 department heads to discuss issues of importance to the community (June 2008). BCA Board president has made presentations to the BOS on several occasions during 2008 on issues of importance to Brandermill. The NRC has included issues related to schools, traffic, etc as a part of its meeting agendas during 2008. Many community members, including members of Hands Across the Lake have been actively involved in advocating changes related to water quality, environmental issues, and growth issues. In September 2008, the BCA Board initiated the community’s first full Master Plan since the mid 1970’s to assist in addressing issues impacting Brandermill due to rapid growth. Improve the quality of education in our schools. Work to solve critical transportation and safety issues with County and State officials. 3 Action: BCA Board negotiated with the County to undertake a full study of Old Hundred Road to develop long-term recommendations to address traffic conditions. Study 3 completed in fall of 2008 and is being reviewed by county staff. BCA Board began monitoring traffic accident data for Millridge, Sandyridge and Brandermill Parkways and entry points in and near Brandermill. BCA Board requested that a proposed new access to Waterford shopping center be reviewed because of potential traffic impacts. The BCA Board has formally requested additional signage and guard rails for Millridge Parkway. GOAL 3: DEVELOP AN INTERNAL AND EXTERNAL COMMUNICATIONS AND MARKETING PROGRAM THAT CONVEYS THE VALUE OF LIVING IN BRANDERMILL. Advisory Marketing Group Invite participants to join a marketing advisory group to advise BCA. Action: The firm conducting the new Brandermill Master Plan has been asked to include a review of a advisory marketing group as a part of its study and recommendations. 3 Engage a professional marketing consultant to develop a plan to promote Brandermill. Brandermill Chamber of Commerce 3 Determine feasibility of creating a Brandermill Chamber of Commerce for commercial members. Improve commercial signage throughout the community. 3 Work with commercial members to improve the appearance of commercial properties. 3 Action: The Brandermill Master Plan being developed will include recommendations on improving the appearance of commercial properties. 3 GOAL 4: MAINTAIN, ENHANCE, AND INCREASE THE VALUE OF BRANDERMILL’S AMENITIES. Maintain Existing Amenities Capital Improvement Projects • Assess the need for various types of capital improvements 3 Action: In September 2008, the BCA Board initiated a Master Plan process to address the status of current amenities and to make recommendations for additional community improvements. • Prioritize the list of needed capital improvements 3 Action: The BCA Master Plan process currently underway will include a priority list of needed capital improvement projects. • Begin to improve these items. 3 Brandermill Revitalization Long Range Planning Committee • Reconstitute the Long Range Planning Committee 3 Action: The BCA Board is reviewing draft revisions to committee charters which call for the reestablishment of the Long Range Planning Committee. • Construct a long-range plan; 3 Action: In July 2007 the BCA Board developed a Five-Year Strategic Plan to guide budget development, beginning with the 2008 budget. In September 2008, the BCA Board has initiated the first full community Master Plan for Brandermill since the mid 1970s. • Ensure efforts to revitalize the community are included in the Long Range Plan 3 Action: The Brandermill Master Plan currently under development will provide the Long Range Planning Committee with specific recommendations and timelines for revitalization efforts. • Identify homeowner associations throughout the country that have been successful in carrying out revitalization initiatives 3 Action: BCA staff initiated work to identify large master planned communities that have successfully undertaken revitalization steps. • Establish communication with these homeowner associations 3 Marina Marina Task Force • Develop a marina task force. Charge the task force to develop alternatives for marina relocation 3 Action: Alternatives were explored by the BCA Board. Universal Pool Access Universal Pool Access • Collect income/expense amounts for 2008 3 Action: Income/expense reporting for 2008 has been completed and shared with the BCA Pool Committee. • Develop an informational fact sheet to residents of expected costs of Universal Pool Access Action: Informational fact sheet related to the potential costs of pool operations under universal pool access has been completed. A BCA Board decision on the status of UPA has been 3 delayed until the completion of the new Brandermill Master Plan. • Hold a community referendum on Universal Pool Access Action: Deferred until completion of Master Plan. 3 GOAL 5: MAKE BRANDERMILL A SAFER AND MORE SECURE PLACE IN WHICH TO LIVE. Neighborhood Watch Promote the neighborhood watch program offered by the county Action: Crime Prevention Task Force organized, active and chartered by the BCA 3 Initiate a Neighborhood Watch organizing campaign with the objective of implementation in 20 Brandermill neighborhoods by June 2009. 3 Action: Ten neighborhood watch programs have been initiated. Organization work continues toward establishing meeting the goal of 20. CrimePrevention Awareness Education Organize and schedule three crime prevention awareness education programs Action: Community wide Neighborhood Watch information/training was held at The Brandermill Church in September 2008. Neighborhood Watch training for additional 3 neighborhood groups will occur as those groups are established. The Crime Prevention Task Force is developing additional community wide education programs for the first & second quarter of 2009 Produce a report with recommendations for reducing vandalism and crime in our open spaces and amenities 3 Action: In November 2008 the Crime Prevention Task Force presented a detailed report to the BCA Board regarding recommendations for reducing vandalism and other crime.
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