Credit Card Authority Payment Form by crunchy

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									        Department of Education, Business Support Service         Credit Card Authority Payment Form


Credit Card Authority Payment Form
An increasing number of schools now have facilities for processing credit card payments.
The Credit Card Authority Payment Form enables parents to pay their school levies
without having to attend the school.
Credit card payments also aid in obtaining outstanding payments as people are often
willing to provide card details by phone or when visiting the school.
The Credit Card Payment Authority pro-forma (next page) provides parents with a wider
range of payment options when paying their school levies. The credit card facility may
also be used by parents to pay other school accounts.
To process these types of credit card transactions each individual school will need
authorisation from their bank. Contact your bank or check your Merchant Guidelines for
further information on issues such as security and the fee structure.
Here are some suggestions for collection of payments:
        Send a copy of the Payment Authority home with the end-of-year newsletter - put
         a notice in the newsletter advising of the next year’s levy costs.
        For schools that generate invoices at the beginning of each year, attach a copy of
         the Payment Authority behind each invoice before they are mailed out to parents.
         Instructions on generating invoices are available on the web on the FFBS home
         page under the topic Revenue.
Some schools may wish to give parents the option of paying instalments on a per term
basis.
For easier tracking of these payments:
        It is necessary to raise invoices at the beginning of the year
        Payment is applied in SACS CRE at the commencement of each term.
         Instructions on applying credit card payments in the CRE are available on the
         web on the FFBS home page under the topic Revenue.
        Printing the SACS report Customer Statement each term will give the current
         amount                                                         outstanding.
         Instructions can be found on the web on the FFBS home page under the topic
         Revenue.

(Please note: If you are using this option; Aged Debtors reports may highlight
outstanding invoices in 60 and 90 days when if fact they are not past due).


The attached template/pro forma is designed as an example only and schools may
choose to make their own changes. Here are some further suggestions and current
practices from various schools:
        Credit card payment details can be placed on the bottom of the current years
         booklist.
        Some colleges are currently trialling the Billpay service where parents have the
         option of paying by phone or in person through Service Tasmania shops as well
         as via internet.




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Version 2                                  Page 1                     Last Saved: 1 November 2008
                                                     <SCHOOL NAME>
                                     CREDIT CARD PAYMENT AUTHORITY
Please choose from the payment options below:

OPTION 1
Please charge my credit card with the total payment of $_____.__ being for (please tick one
option):


OPTION 2 – by instalments
I authorise you to charge my credit card with 3 equal instalments amounting to a total of
$________.      (The first payment will be processed immediately and other payments will be
processed at the beginning of each school term).
Please tick one:
          A receipt will be issued and forwarded from the school when payment has been authorised.

                                                CREDIT CARD DETAILS
Name of student/s …………………………………………………………………………………..
Card no.


                      VISA                      AMEX                     Bank Card                   Master Card

Name of cardholder .......................................................................... Expiry date …… / …….
Cardholder Signature ....................................................................... ......................................
Postal Address ................................................................................ Postcode .......................
Account No ............................ School Invoice No. ........................... Amount $ ......................
Note: Some schools may choose to have the wording ‘Credit card details can be accepted via
phone’, somewhere on this form.

								
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