USE PROFILE

Date of release: 2009-12-11
Guide filename: UBL-TCF-UseProfile-DespatchAdviceDeliveryBased.pdf

1.1 This document
This document is a use profile of UBL Despatch Advice 2.0 document (
UBL-2.0/xsd/maindoc/UBL-DespatchAdvice-2.0.xsd) for the Textile/Clothing and Footwear industry.

1.2 Generalities
The despatch advice document is sent from a supplier to a buyer to announce a delivery in general. Mostly
the despatch advice is send at the same time as the shipment takes place because only then the
information has sufficient quality. It has to arrive before the goods.
In the “despatch advice delivery based” message the despatched items are organized in despatch lines to
facilitate the checking against the Order.


2.1 General structure of XML document
All the business data that can be exchanged through this class of documents are shown in the following
"document structure", that provides a simplified vision of the Schema.
In particular, in the left column:
- the two numbers following each element define its "cardinality" (minimum and maximum number of
occurrences); the minimum equal zero indicates that the element is optional, the minimum greater than
zero indicates that is mandatory;
- the bold character denotes the complex elements (aggregates of simple elements) that were built for the
sake of functionality and re-usability of some complex information sets. The child elements in each parent
element are easily spotted as "indented";
- the symbol "@" denotes an attribute of the preceding element; here "the usage indicator (optional,
required, ...) is shown in square brackets.
In the right column the content of each element is described.

                      XML Tag                                           Content description
      UBLVersionID 1-1                                   Constant: 2.0
      CustomizationID 1-1                                Constant: “eBIZ-TCF-v2008-1”
      ProfileID 1-1                                      Constant: “eBIZ-TCF-DespatchAdviceDeliveryBased”
      ID 1-1                                             Document number: an identifier for the Despatch
                                                         Advice assigned by the issuer.
      CopyIndicator 0-1                                  Document function: function performed by the
                                                         present message with regards to the transmission.
                                                         Possible values: true (the document is a copy) or false
                                                         (the document is the original).
      IssueDate 1-1                                      Document date: the date on which the Despatch
                                                         Advice was issued.
      Note 0-1                                           Note: free-form text (note or similar information)
                                                         applying to the document.
      LineCountNumeric 0-1                               Number of lines: the number of lines in the document
      OrderReference 1-1
           ID 1-1                                        Customer order number: the Order identifier assigned
                                                         by the Buyer (the reference of the Order associated to
                                                         this despatch).
           SalesOrderID 1-1                              Supplier order number: the Order identifier assigned
                                                         by the Supplier (the reference of the Order associated
                                                         to this despatch).
           IssueDate 0-1                                 Order date: the date on which the Order was issued.
           CustomerReference 0-1                         Customer reference: a reference applied to the Order
                                                         document by the Order issuer.
      DespatchSupplierParty 1-1
           Party 1-1
                 PhysicalLocation 1-1
                      ID 1-1                             GLN supplier: GLN code of the place where the
                                                         Supplier’s physical location is (he is always the party
                                                         where goods are to be collected from).
                       @schemeName [optional]            Constant: “GLN”
      DeliveryCustomerParty 1-1
            Party 0-1
                  PhysicalLocation 1-1

                ID 1-1                             GLN goods receive party: GLN code of the place
                                                   where the goods receive party’s physical location is
                                                   (the party that will receive the goods).
                @schemeName [optional]             Constant: “GLN”
BuyerCustomerParty 1-1
     Party 1-1
           PhysicalLocation 1-1
                ID 1-1                             GLN buyer: GLN code of the place where the Buyer’s
                                                   physical location is (the legal buyer of goods, normally
                                                   the headquarter of the Buyer).
                @schemeName [optional]             Constant: “GLN”
Shipment 1-1
     ID 1-1                                        Shipment identifier: an identifier for the shipment that
                                                   the document is related.
     TotalGoodsItemQuantity 0-1                    Total quantity: total despatched quantity.
     @unitCode [optional]                          Measurement unit: the unit of the despatched
     TotalTransportHandlingUnitQuantity 1-1        Number of packages: count of the number of pieces
                                                   of transport handling equipment in a shipment, such as
                                                   pallets, boxes, and cases.
     @unitCode [optional]                          Packing type: the type of the transport handling units,
                                                   expressed as a code (pallet, package, …).
     Consignment 1-1
          ID 1-1                                   Consignment identifier: an identifier for the
                                                   consignment that the document is related to.
     Delivery 1-1
          DeliveryLocation 1-1
               ID 1-1                              GLN delivery location: GLN code of the place where
                                                   the goods will be physically brought to by the Supplier
                                                   or his agent.
                @schemeName [optional]             Constant: “GLN”
           DeliveryParty 1-1
                PhysicalLocation 1-1
                      ID 1-1                       GLN ultimate consignee: GLN code of the place
                                                   inside the property of the retailer where the goods will
                                                   be finally meant for. The Supplier isn’t involved in this
                      @schemeName [optional]       Constant: “GLN”
            Despatch 1-1
                ActualDespatchDate 1-1             Despatch date: the actual despatch (pick-up) date.
DespatchLine 1-9999
     ID 1-1                                        Line number: an unique identification for the despatch
     Note 0-1                                      Back order notification: if a quantity variance occurs,
                                                   this field states if a further split delivery can be
                                                   expected or not.
     DeliveredQuantity 1-1                         Despatched quantity: the quantity despatched.
     @unitCode [optional]                          Measurement unit: the unit of the quantity.
     BackorderQuantity 0-1                         Quantity variance: the difference between ordered
                                                   quantity and total delivered quantity (which is the sum
                                                   of the current quantity and maybe former split
     @unitCode [optional]                          Measurement unit: the unit of the quantity.
     OrderLineReference 1-9999
          LineID 1-1                               Order line reference: the identifier (assigned by
                                                   Buyer) of an order line associated to this despatch line.
     Item 1-1
           StandardItemIdentification 1-1
                ID 1-1                             GTIN: GTIN (Global Trade Item Number) article
                                                   identification code.

                                       In case of local identification systems it is necessary to
                                       declare the issuer in the schemeName attribute and to
                                       put anyway the identifier in this element.
     @schemeName [required]            Default: “GTIN”
ManufacturerParty 0-1
     PhysicalLocation 1-1
          ID 1-1                       GLN manufacturer: GLN code of the place where the
                                       Manufacturer’s physical location is (used only if the
                                       Manufacturer isn’t the supplier).
          @schemeName [optional]       Constant: “GLN”


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