TEACHER CONTRACTS

Document Sample
TEACHER CONTRACTS Powered By Docstoc
					        Staffing Procedures Bulletin
               For the 2009-2010 School Year




Staffing
Human Resource Services
February 2009
February 24, 2009                                            Staffing Procedures 2009-2010; Administrators




                                       Table of Contents

Our Mission:                                                                                            3
Glossary of Terms                                                                                       4
Staffing Timelines: 2009-2010                                                                           6
Teachers Staffing Procedures                                                                            8
  Stage 1                                                                                               8
  Voluntary Transfer                                                                                    8
  Teacher/Support Staff Exchange                                                                        8
  Stage 2                                                                                               9
  Teachers Requiring Reassignment                                                                       9
     Staff Reassignment Procedures                                                                      9
  Principal’s Responsibilities - Reassignment of Teachers (Certificated Staff)                         12
  Stage 3                                                                                              13
     Bulletins #1 and #2                                                                               13
  Change of Status                                                                                     15
  Staffing Of "New Focus Programs" In Existing Schools                                                 15
Support Staff Staffing Procedures                                                                      16
  Regular Staffing Meeting                                                                             16
  Support Transfers (Classified Staff)                                                                 16
  Trial Period                                                                                         17
  Support Staff Assignment and Requiring Reassignment                                                  17
  Vacancies and Placements                                                                             19
  Principal’s Responsibilities - Reassignment of Support (Classified) Staff                            20
Administrative Regulation 202.1                                                                        21
Administrative Regulation 202.2                                                                        22
Forms for Staffing Procedures                                                                          23
     Application for Certificated Positions - Apply on-line                                            24
     Application for Support Staff Positions - Apply on-line                                           25
     Exchange Bulletin Form - Certificated/Classified Staff                                            26
     Letter of FTE Confirmation - Continuous Support Staff                                             27
     Letter of FTE Confirmation - Probationary Support Staff                                           28
     Reassignment Information Form - Teachers and Support Staff                                        29
     Staff Requiring Reassignment Form                                                                 30
     Sample Reassignment Letter for Teacher or Support Staff                                           31
     Transfer Request Form - Certificated Staff                                                        32
     Vacancy/Change Form                                                                               33
Checklists and Responsibilities                                                                        34
  Principal’s Checklist of Procedures to Follow When Reassigning a Teacher                             35
  Principal’s Checklist of Procedures to Follow When Reassigning Support (Classified) Staff            36
     Interview Checklist - Teachers                                                                    37
     Interview Checklist - Support Staff                                                               38
  Teacher Screening Questions                                                                        339




                                                                                                        2
February 24, 2009                           Staffing Procedures 2009-2010; Administrators




                            Our Mission:

                    To promote a climate which inspires all to learn and grow
                    in Christ.


                        Guiding Principles:

                    To advocate in the best interests and needs of students
                    and staff.

                    To respect, promote and apply the principles of human
                    rights and dignity.

                    To communicate openly.

                    To staff Edmonton Catholic Schools equitably, efficiently
                    and effectively.




                                                                                       3
February 24, 2009                                             Staffing Procedures 2009-2010; Administrators




Glossary of Terms


            These terms have all been “linked” in this Bulletin. Please hold
            down the CTRL key and click your mouse on these terms within
            the document, to be taken directly to these definitions.



 Bulletin                    The process by which open positions are advertised in the PeopleSoft Self
                             Service module. Advertisement and application are performed on-line for
                             all of these positions. Access is available to all contract staff.

 Bumping                     ECSSA only, based on collective agreement, process by which a support
                             staff member with higher seniority in the same classification and level
                             replaces an employee with the lowest seniority in the district at the same
                             classification level. The lowest seniority employee is then laid off.

 Certificated Staff          Staff who are members of the ATA and perform the normal duties of
                             teachers.

 Classified Staff            Staff who are members of (Edmonton Catholic Support Staff
                             Association – ECSSA), (Alberta Union of Provincial Employees –
                             AUPE) or the Out Of Scope group - OOS.

 Continuous Contract         School Act, Section 99, a contract of employment between a board and a
 (Continuing Year to Year)   teacher continues in force from year to year. This same definition is used
                             for all staff of Edmonton Catholic Schools.
 Continuous Staff            Staff who are working under a continuous full time or part time contract
                             with Edmonton Catholic Schools.

 Focus School /              School that elects to focus on one program for all students or provide
 Alternate Program           special instruction in a particular skill to some students.


 Exchange                    An agreement whereby two (2) staff members switch positions. Both
                             principals involved must also agree to the switch. May be initiated by staff
                             members or Human Resource Services.

 Interim Contract            School Act, Section 102—applies to certificated staff only. A contract that
                             can extend to a maximum of 360 days. May start and end at any time
                             during the school year.
 Mobility                    The movement of staff from one location to another. Viewed as desirable
                             from the district’s perspective and from the staff members’ perspective.




                                                                                                            4
February 24, 2009                                          Staffing Procedures 2009-2010; Administrators


 Probationary Contract   For certificated staff: School Act, Section 98—contract of employment
                         between the Board and a teacher, must be for the full school year; may
                         only be extended for another year if evaluations of the teacher require it
                         and the teacher agrees; contract terminates on June 30 of the year. A
                         probationary contract may only be offered to a teacher who is new to the
                         district, and who was a substitute teacher or on a temporary contract the
                         year prior.

                         For classified staff (AUPE, OOS): the first year of employment usually
                         leading to continuous employment.

                         For classified staff (ECSSA): based on collective agreement, 6 months
                         after being selected to an open, advertised position.

 Reassignment            Process by which staff are declared for transfer due to program/school
                         closure, termination of programs, enrollment reductions or changing
                         student needs as per Administrative Regulation 202.1, 202.2.(pages 21 &
                         22).

 Short List              A list of potential candidates forwarded to a principal/supervisor for an
                         open position. The principal/supervisor decides which candidates from the
                         list shall be interviewed.

 Staffing Cycles         Opportunities for certificated and classified staff to consider open positions
                         in the district. Usually takes place in the spring for fall implementation.
                         Depending on the collective agreement, support staff may have a fall
                         staffing cycle.

 Status                  Either a full time or part time continuous contract

 Temporary Contract      School Act, Section101—contract offered to a teacher employed to replace
                         a teacher away from usual duties for 20 days or more.

 Transfer                Placement of a teacher in another school as a result of the Reassignment
                         process. Refer to School Act, 2000, Section 104.

 Vacancy                 Continuous position that is not occupied by a continuous or probationary
                         contract employee.

 Voluntary Transfer      Request by a staff member to be considered for positions in other
                         schools/sites.




                                                                                                          5
February 24, 2009                                                   Staffing Procedures 2009-2010; Administrators




Staffing Timelines: 2009-2010

                         TEACHERS                                               SUPPORT STAFF
                Information meetings Assistant                     Information meetings Assistant
Feb.10-24       Principals/Principals, ATA, ECSSA - Review         Principals/Principals, ATA, ECSSA - Review
(Tues-Tues)     staffing procedures.                               staffing procedures.
                2009-2010 Staffing Procedures Bulletin             2009-2010 Staffing Procedures Bulletin
 March 2        available to district staff on www.hrs.ecsd.net    available to district staff on www.hrs.ecsd.net
  (Mon)         or myecsd.net.                                     or myecsd.net.
                Staffing Review-For known teachers                 Staffing Review-For known support staff
                requiring reassignment, refer to Principal’s       requiring reassignment, refer to Principal’s
                Checklist (p.35). For the steps needed             Checklist (p.36). For the steps needed follow
                follow procedures #2-10, outlined in the Staff     procedures #2-10, outlined in the Staff
                Procedures Bulletin. Deadline is April 9th.        Procedures Bulletin. Deadline is April 9th.
                               Process Begins:                                     Process Begins:
March 2-27      Teachers seeking a voluntary transfer and/or       Support staff seeking an exchange; complete
 (Mon-Fri)      exchange complete (transfer request form,          the appropriate form (p. 26). Email forms to
                p. 32, exchange bulletin form, p. 26).             Linda Sandl at sandll@ecsd.net by March
                Email forms to Lana Dogor at                       27th.
                                                 th
                dogorl@ecsd.net. by March 27 .
                Evaluations and recommendations for all
 March 16       probationary, temporary and interim contract
  (Mon)         teachers sent in to Human Resource
                Services c/o Charolette Player by this date.
 March 24                             ADMINISTRATION PLACEMENTS TO THE BOARD
  (Tues)
 March 27       Teachers planning on retiring at the close of      Support staff planning on retiring at the close
   (Fri)        the school year notify Human Resource              of the school year notify Human Resource
                Services c/o Paul Gagne in writing by this         Services c/o Paul Gagne in writing by this
                date.                                              date.
                Application for voluntary teacher transfer         Application for support staff exchange
 March 27       and teacher exchange is closed.                    process is closed.
   (Fri)
               Deadline to register for PeopleSoft        Deadline to register for PeopleSoft session
 March 27                                     th                                 th
               session taking place on April 7 . Register taking place on April 7 . Register with Linda
   (Fri)       with Linda Deans at 780 441 6055           Deans at 780 441 6055
             SCHOOL BASED ADMINISTRATION PLACEMENTS ARE BEFORE SPRING BREAK
                                  SPRING BREAK MARCH 30 – APRIL 3
   April 6        Teacher voluntary transfer list sent to
   (Mon)          principals only.
   April 7        Teacher exchange list sent to all ECSD          Support staff exchange list sent to all ECSD
   (Tues)         users by e-mail.                                users by e-mail.
                  Principal PeopleSoft Session                    Principal PeopleSoft Session
   April 7        Temporary/Probationary contract                 Staff known to be retiring need to be vacated.
   (Tues)         teachers need to be vacated. Staff known        Done by Principals by April 19th.
                  to be retiring need to be vacated. Done
                  by Principals by April 19th.
                  Principals select teachers for known open
  April 6-21      positions at their school from the
 (Mon-Tues)       voluntary transfer list. An addendum to
                  the volunteer list will be available on April
                  14th.

                                                                                                                6
February 24, 2009                                                  Staffing Procedures 2009-2010; Administrators




                        TEACHERS                                              SUPPORT STAFF
   April 9          The deadline date for reassigning teachers.    The deadline date for reassigning support staff.
   (Thurs)
                    Meetings for Non-Continuous Teachers          Meetings for Non-Continuous Support Staff
               Tues. April 14th - Temporary,                      Wed. April 15th – Casual, Temporary,
Information    Probationary, Interim contract teachers,           Probationary contract support staff
  Meetings     substitute teachers                                (St. Anthony, Room 7, 4:30-6:00 p.m.)
               (St. Anthony, Room 7, 4:30-6:00 p.m.)
                        Meetings for Reassigned Staff                     Meetings for Reassigned Staff
Information    Teachers: Wed. April 22, (Service Centre,          Support Staff: Thurs. April 23, (Service
  Meetings     Blue Room, 4:30 – 6:00 p.m.)                       Centre, Blue Room, 4:30 – 6:00 p.m.)
               Teacher reassignment placement cycle begins.       Support staff reassignment placement cycle
 April 24-28   Bulletin is run on-line and ONLY reassigned        begins. Bulletin is run on-line and ONLY
 (Fri-Tues)    staff can apply.                                   reassigned staff can apply.
    May 5      New continuous contract placements begin.
    (Tues)
   May 4-8     Principals update vacancies in PeopleSoft.         Principals update vacancies in PeopleSoft.
  (Mon-Fri)              (Continuous teachers)                             (Continuous support staff)
    May 8      Target date for completion of placement of         Target date for completion of placement of
     (Fri)     reassigned teachers.                               reassigned support staff.
   May 14               Bulletin #1 available on-line                      Bulletin #1 available on-line
   (Thurs)     Staffing (Teachers) instructions on how to         Staffing (Support staff) instructions on how to
               apply found on HRS website.                        apply found on HRS website.
               (www.hrs.ecsd.net)                                 (www.hrs.ecsd.net)
               Deadline for applications to positions in          Deadline for applications to positions in
   May 19      Bulletin #1 – 12:00 noon.                 Bulletin #1 – 4:00 p.m.
   (Tues)      Open to continuous contract teacher staff Open to continuous contract support staff
               only.                                     only.
 May 20-25     PRINCIPALS INPUT SUCCESSFUL CANDIDATE’S NAMES INTO PEOPLESOFT AS WELL AS
 (Fri-Wed)     VACANCIES CREATED BY DEPARTURE OF SUCCESSFUL CANDIDATES.

                        Bulletin #2 available on-line                      Bulletin #2 available on-line
   May 29      Staffing (Teachers) instructions on how to         Staffing (Support staff) instructions on how to
    (Fri)      apply found on HRS website.                        apply found on HRS website.
               (www.hrs.ecsd.net)                        (www.hrs.ecsd.net)
               Deadline for applications to positions in Deadline for applications to positions in
   June 3      Bulletin #2 – 12:00 noon                  Bulletin #2 – 4:00 p.m.
   (Wed)       Open to continuous contract teacher       Open to continuous contract support
               staff only.                               staff only.
   June 8         PRINCIPALS INPUT SUCCESSFUL CANDIDATE’S NAMES INTO PEOPLESOFT.
   (Mon)
               Bulletin #3 opens ONLY to non-                     Bulletin #3 opens ONLY to non-
 June 10-12    continuous teacher staff including                 continuous support staff including
  (Wed-Fri)    replacement teachers.                              replacement support staff.
               Appeal Process
  June 23      June 23rd Board Meeting for Appeals
   (Tues)      regarding teacher placement.
               (explanation on page 11, #5)
               New positions staffed with a substitute. Fall
  Sept. 2-4    reassignment initiated and completed by            Bulletin will be made available – Dates
  (Wed-Fri)    the Staffing committee.                            TBA




                                                                                                                  7
February 24, 2009                                   Staffing Procedures 2009-2010; Administrators




                        Teachers Staffing Procedures

The names and
                        All continuous staff is eligible to submit their name for a voluntary
schools of teachers     transfer or an exchange.
who have requested
a voluntary transfer
will be sent to         Stage 1
principals only
                        Voluntary Transfer
                        Teachers wishing to submit their name for a voluntary
                        transfer should:

                        1. Complete a Transfer Request Form (page 32) and submit
                           it to Human Resource Services by the date indicated on the
                           form.
                        2. Be proactive in contacting principals (individually) of schools
                           where you may want to teach.
All known teachers      3. Attend interviews when offered. Be prepared for the interview.
requiring                  (i.e. resume, portfolio).
Reassignment will       4. Only the interviewed candidates may want to ask the
automatically be
                           administrator for some feedback as to why they were not
placed on the
Voluntary Transfer         chosen.
List                    5. Actively seek positions in Bulletin #1 and Bulletin #2 by
                           applying on-line for the position(s) for which you are qualified.


                        Teacher/Support Staff Exchange
                        Teachers and Support Staff wishing to exchange their
                        position should:

The Teacher/Support     1. Discuss your interest in an exchange with your principal.
Staff Exchange          2 Fill out Exchange Bulletin Form (page 26) and submit
process affords
teachers and support
                           to Human Resource Services by the date indicated on the
staff with the             form.
opportunity for a       3. Be proactive in searching for possible exchanges in other
move to a different        schools.
school. Once they       4. Contact the teacher/support staff of the advertised position in
have found another         the exchange bulletin.
teacher/support staff
                        5. Inform your principal that you are seeking to exchange your
member who would
like to exchange           position with another teacher/support staff in a similar grade,
positions, they            division and classification in a different school.
require the approval    6. Discuss with principal(s) and finalize the exchange.
of their respective     7. Be apprised that both teachers/support staff and principals
administrators.            must agree to the exchange and understand that the
                           exchange of positions is permanent. Teachers and support
                           staff moving into an exchange position will NOT be able to
                           apply to upcoming bulletins.


                                                                                               8
    February 24, 2009                                    Staffing Procedures 2009-2010; Administrators




                             Stage 2



                             Teachers Requiring Reassignment
                             For our purposes, we use the word ―reassigned‖ teacher, which is
  Principal’s checklist of   defined as:
  procedures to follow
  when reassigning a            Teachers whose present position will not be available to them
  teacher (page 35) is a         because of surplus staff, school closure, program
  necessary guide to
                                 consolidation, or transfer of program.
  ensure all steps are
  completed                     Teachers returning from leave or secondment where they are
                                 not guaranteed their former position.

                             Staff Reassignment Procedures
                             A school program is described as being a specific service deemed
                             necessary to offer the highest quality of education for the
                             students of Edmonton Catholic Schools. When a school must
                             declare one or more teachers to be reassigned due to declining
                             enrollments, changes in programs or school closure (total or
                             partial) the specific guidelines will apply.

                             Scenario One (Program Changes)

                             If a program(s) within a school is to be reduced or changed,
                             only those teachers affected shall be declared eligible for
Principal needs to submit    reassignment.
four (4) documents to
complete the teacher         1. The principal/supervisor will meet with all teachers to inform
reassignment process.
(also found in step 11 of
                             them that a reduction of staff will take place. The criteria that will
the checklist, page 35)      be used for the reassignment of teachers will be shared at this
                             time. This must be done prior to asking for volunteers.

                             2. Teacher(s) who wish to be considered for reassignment must
                             submit their request in writing to the principal.

                             3. If volunteers for reassignment are not forthcoming, the
                             administrator shall identify the eligible teacher(s) for
                             reassignment.

                             4. The principal/supervisor will apply the criteria to be used for
                             reduction of staff and communicate the criteria to the teacher(s)
                             identified as being eligible for reassignment .

                             5. If there is more than one teacher eligible for reassignment, the
                             administrator will interview the teachers eligible for reassignment
                                                                                                    9
February 24, 2009                                         Staffing Procedures 2009-2010; Administrators


                             to determine which of the teachers will best meet the program
                             needs of the school. After the interviews, the administrator will
                             determine which teacher is to be reassigned
                             according to the criteria described above and Administrative
                             Regulation 202.1.

                             6. After receiving approval from the Staffing Committee, the
                             principal/supervisor will inform any teacher identified for
                             reassignment, in writing, with a copy to Human Resource
Teachers named for           Services. Three other documents also need to be submitted to
reassignment will be         Human Resource Services:
placed on the Voluntary       Reassignment Information Form (done by the teacher and
Transfer list prior to the       submitted to the principal), page 29
Staffing Bulletins. They      Staff Requiring Reassignment Form, page 30
will automatically have
                              Principal’s Checklist, page 35
their name placed on
the Reassignment
Staffing Cycle list if
they are not successful      7. Teachers may request a hearing by the Assistant
in obtaining a position      Superintendent, Human Resource Services, within five (5)
during the transfer          teaching days of receipt of written notice, to review the steps
process. Staff who           which led to the identification for reassignment. The Assistant
have been declared for
reassignment and are         Superintendent of Human Resource Services, in turn, will
not successful in            communicate his decision within five (5) teaching days of receipt
obtaining a position         of written notice from the teacher.
during the
Reassignment Cycle or        8. The teacher declared for reassignment has the first
the voluntary transfer       opportunity to consider the same position at the school if the
process, will be placed
throughout the staffing
                             position is reinstated in September.
cycle by the Staffing
Committee.                   9. Reassigned teachers will be placed in positions throughout the
                             staffing cycle, including prior to, during and after the Staffing
                             Bulletins. Following the Bulletin #2, continuous staff, without a
                             position, will be placed in appropriate vacancies by the Staffing
                             Committee and in consultation with the principals.

                             Scenario Two (School Closure)

                             If a school is to be closed (partially or totally) then only those
                             teachers affected shall be declared eligible for reassignment.

                             1. The principal or supervisor will meet with eligible staff to
                             inform that a reduction of staff will take place. The criteria to be
                             used for the reassignment of teachers will be shared prior to
                             asking for volunteers.

                             2. If a school is partially closed, (e.g., the junior high
                             program of an elementary junior high) then all teachers of
                             the program to be closed, are to be named for reassignment. If
                             there is an opening(s) in the remaining program(s) then
                             reassigned teachers of that school must be considered for the
                             position(s). If more than one teacher from the school is
                                                                                           10
February 24, 2009                               Staffing Procedures 2009-2010; Administrators


                    interested in the same open position(s), then the principal of the
                    school must interview for the best-qualified candidate.

                    3. If a school is totally closed, then all continuous contract
                    teachers are named for reassignment.

                    4. The principal or supervisor will inform any teacher identified
                    for reassignment, in writing, with a copy to Human Resource
                    Services. Three (3) other documents also must be submitted to
                    Human Resource Services.

                       Reassignment Information Form, page 29
                       Staff Requiring Reassignment Form, page 30
                       Principal’s Checklist, page 35

                    5. Teachers may request a hearing by the Assistant
                    Superintendent, Human Resource Services, within five (5)
                    teaching days of receipt of written notice, to review the steps
                    which led to the identification for reassignment. The Assistant
                    Superintendent of Human Resource Services, in turn, will
                    communicate his decision within five (5) teaching days of receipt
                    of written notice from the teacher.




                                                                                          11
February 24, 2009                                 Staffing Procedures 2009-2010; Administrators




Principal’s Responsibilities – Reassignment of Teachers (Certificated Staff)

                         1.    Develop Staff Plan for Upcoming School Year. (1st
                               Week March) - Use Administrative Regulations 202.1
                               and 202.2 as a guide.

                         2.    Take into consideration Specific Programs that need
                               to be offered in the school. Examples: French, Music,
                               Resource Facilitator, Focus Area.

                         3.    If a position in one grade is to be reduced, then only
                               the teachers in that grade are to be considered for
                               reassignment. (Elementary)

                         4.    If a position in a specific subject area is to be reduced,
                               then only the teachers in that subject area are to be
                               considered for reassignment. (Junior High and High
                               School)

                         5.    If a position in a Division is to be reduced (Primary
                               and/or Upper Elementary), then only the teachers in
                               that Division are to be considered for reassignment.

                         6.    If a program is closed or relocated, then all teachers
                               in the program are reassigned.

                         7.    If a program is partially closed or relocated (example:
                               the Junior High program in an Elementary/Junior High
                               is closed or relocated), the affected teachers will be
                               given the opportunity to:

                                 Stay in the remaining program, at the present
                               school, if there is an open position for which they
                               have training.

                                  In the event that the program is relocated in
                               another school, then teachers affected by the
                               relocation will be given consideration for positions at
                               the school in which the program has been relocated.

                         8.    Teacher(s) declared for reassignment have the first
                               opportunity to consider the same position at the
                               school if the position is reinstated in September.

                         9.    Teachers who have been reassigned in last year’s
                               staffing cycle will not normally be considered for
                               reassignment.


                                                                                            12
    February 24, 2009                                      Staffing Procedures 2009-2010; Administrators




                                Stage 3




                                Bulletins #1 and #2 will be open to all continuous contract
                                staff in the district including staff returning from leave with no
                                school assignment and staff requiring reassignment. Staff will
  Continuous
  Contract Staff will           apply for open positions advertised on-line and accessed through
  apply for open                www.hrs.ecsd.net/selfserve.htm and by choosing Human
  positions                     Resource Self-Service.
  advertised on-line
  and accessed                  If a principal receives application(s) for the position(s) at their
  through                       school, then they may want to short list the teacher(s) whom they
  www.hrs.ecsd.net/
                                wish to interview. An informal interview may be held. If an
  selfserve.htm
  and by choosing               interview takes place, the following criteria should apply:
  Human Resource
  Self-Service                         1. Professional staff only to conduct interview.

                                       2 Portfolios will only be viewed at the time of the
                                         interview and should be presented to substantiate
                                         answers to questions being asked.

                                       3. Small interview team.

  Applications for open                4. No parents or students are to be on the interview team.
  positions will only be
  accepted on-line                     5. Interview may be off site.


                                N.B. If the teacher(s) interviewed are deemed not to have
                                the necessary qualifications for the advertised position,
                                then the following will occur before informing
                                candidate(s) of their unsuccessful application:

                                      Within 24 hours, of the last interviewed candidate, the
A Principal may choose not to          principal will send an e-mail, to the Staffing Committee,
interview all the candidates
from Bulletins #1 and #2
                                       outlining the rationale that was used for not offering the
applying for their advertised          position to any of the candidates who applied for the
positions. However, the                position. (A rationale shall be provided for each
exception is staff that has            interviewed applicant).
been reassigned and is
making application. They              The Staffing Committee will respond within 24 hours to
should be interviewed.
                                       either:
                                       - Re-advertise the position or
                                       - Work with the principal to fill the position.

                                                                                                     13
  February 24, 2009                                     Staffing Procedures 2009-2010; Administrators




                                Existing vacancies after Bulletin #2 (June 3rd) is closed and
                                                      will be available to:

                                remaining staff requiring reassignment.
                                teachers who presently have a probationary, interim or
Human Resource                   temporary contract.
Services will provide
the name of a suitable          replacement teachers on the substitute roster.
candidate or a short list
of available
probationary, interim,      Principals will:
temporary and
replacement teachers        1. Contact the short listed applicants for an interview.
for any open positions.
Principals can also
                            2. Contact all candidates who were interviewed, once a selection
recommend names to             has been made.
be placed on the short      3. Inform Human Resource Services of the successful candidate
list. Principals will          by email or by using the Vacancy/Change Form
conduct interviews if       4. Include name, F.T.E. and term of assignment on the
necessary.                     form.

                            Human Resource Services will confirm the placement by sending a
                            letter of assignment to the teacher with copies to the receiving
                            and present principal. Placement is official upon receipt of the
                            letter of assignment.




                                                                                                  14
  February 24, 2009                                  Staffing Procedures 2009-2010; Administrators




                         Change of Status
                         Change of status from full time to part time and part time to full
Teachers reassigned as
                         time:
per Administrative
Regulation 201.1 will       Facilitated through Human Resource Services.
not normally be             Secure a full time position by successfully applying to the
required to move the         Staffing Bulletin for a full time position.
following year.             Full time teachers may apply for part time openings and retain
Placements, by the
                             their full time status for two years only. (A written
Staffing Committee,
may be made at any           request for extension to the second year must be made
time in the staffing         after the first year and submitted to Human Resource
process.                     Services). Following the second year a decision must be
                             made regarding return to full time status or the option of
                             signing a part time continuous contract.

                         Part-time continuous contracts shall fall within two categories:

                            Category A: a part-time position made up of an assignment
                             between 0.2 and 0.51 FTE.
                            Category B: 0.51 and above but less than 1.0 FTE.

                         Each teacher within a category shall be guaranteed an assignment
                         within that category in the subsequent year if such a position
                         exists in the school to which the teacher is currently assigned,
                         unless the teacher agrees to a change in category.




                         Staffing Of “New Focus Programs” In Existing
                                          Schools
It is understood that
staff that choose to
                            Staff meets and existing staff choose to stay or be reassigned.
remain are
supportive and in           Determine vacancies for new ―focus program‖.
agreement with the          Advertise to all teaching staff; fill vacancies.
philosophy of the           Staff that needs to be reassigned will be placed during the
new “focus                   Reassignment Cycle.
program.”




                                                                                               15
            February 24, 2009                                        Staffing Procedures 2009-2010; Administrators




                                          Support Staff Staffing Procedures

                                          The current ECSSA collective agreement allows for staffing to
    Support Staff Contract Definitions:   occur on a continuous basis. Human Resource Services has
                                          implemented a regular staffing process to accommodate this
   A continuous employee is one
                                          agreement.
    who is employed by the
    Employer on an ongoing basis
    following successful completion       As support staff positions open or change during any given
    of a six (6) month probationary       month, the staffing procedures outlined in this document are a
    period.                               guide as to what will need to be followed by
 A probationary employee is a            principals/supervisors.
    temporary, casual, or new
    employee who is the successful
    candidate on an advertised
    permanent position.                   Regular Staffing Cycle
 A temporary employee is one
    who is employed on a temporary        In September/October 2009, all open support staff positions will
    basis:                                appear in the bulletin.
  i) for a specific assignment of         Support staff interested in any of the openings will complete the
    more than three (3) months but        application form on line.
    less than twelve (12) months;         Following the September/October 2009 bulletin, support staff
    or                                    positions will be advertised as the district need arises. Therefore
    ii) to replace an employee who
    is on an approved leave of
                                          the cycle will be continuous and not necessarily occurring on a
    absence for a period in excess        monthly basis.
    of three (3) months; or               It is highly encouraged that the probationary support staff
    iii) to replace an employee who       stays in their position for the duration of the 6 month probationary
    is on leave due to illness or         period. The following evaluation process will occur during the
    injury where the employee has         probation period.
    indicated that the duration of
    such leave will be in excess of
    three (3)months.                      1. A 2-3 month mid-point evaluation will be required and
 A casual employee is one who               forwarded to Pat McLaughlin in Human Resource Services.
    is:                                   2. A final evaluation is to be submitted to Pat McLaughlin in
    i) employed on a day-to-day              Human Resource Services prior to the end of the 6 month
    basis; or                                probationary period. A continuous contract will be awarded
    ii) regularly scheduled for a
                                             upon the completion of a successful evaluation.
    period of three (3) months or
    less for a specific assignment;
    or
    iii) employed to replace another
    employee filling a position as        Support Transfers (Classified Staff)
    per Article 1.1(a) for a period of
    three (3) months or less.             Transfer of employees may be made by mutual agreement
                                          between the Local and the Employer without posting.
                                          Should a transfer be considered please contact the Staffing
                                          Coordinator, Marc Motut.




                                                                                                               16
February 24, 2009                              Staffing Procedures 2009-2010; Administrators




                    Trial Period
                    1.    An employee who is promoted or transferred to another
                          position at a different level and/or classification shall be
                          required to serve a six (6) month trial period in which to
                          demonstrate his/her ability to perform the new assignment
                          satisfactorily.

                    2.    The Employer shall provide a preliminary evaluation prior
                          to the mid-point of the trial period. A complete
                          evaluation of the employees shall be provided prior to the
                          completion of the trial period.

                    3.    Should the employee’s performance in the new position
                          prove to be unsatisfactory, or should the employee deem
                          the position to be unsatisfactory, the employee shall be
                          placed in an alternative vacant position as soon as
                          possible. Such placements shall not require posting of
                          vacancies.

                          Where the employer deems the employee’s performance in
                          the new position to be unsatisfactory, the Employer shall
                          place the employee in an alternative position as soon as
                          possible. Such salary placement shall be at no lower than
                          that previously held prior to the promotion or transfer. At
                          the end of the current school year, the employee shall be
                          placed on the reassignment list.

                    4.    An employee shall not serve a trial period in cases of a
                          lateral transfer when they have successfully completed a
                          probationary year in the position.


                    Support Staff Assignment and Requiring
                    Reassignment
                    1.   When a change in need occurs, or a reduction in staff is
                         necessary, principals/supervisors shall identify support staff
                         for reassignment or reduction in hours.
                         Principals/Supervisors shall notify the employee and Human
                         Resource Services at least fourteen (14) calendar days in
                         advance of reducing an employee’s hours of work.
                         Form letter on page 31.

                    2.   Continuous employees shall have their hours reduced only
                         at the end of the school year.


                                                                                         17
February 24, 2009                               Staffing Procedures 2009-2010; Administrators




                    3.    The declaration for requiring reassignment applies to
                          continuous contract employees whose FTE is reduced by
                          greater than 0.1.

                    4.    An employee may choose not to be declared as requiring
                          reassignment and accept the position with the reduced
                          hours.

                    5.    Continuous employees shall not be required to accept a
                          reduction in hours in two consecutive years. They shall be
                          eligible to be declared as requiring reassignment if there is a
                          further reduction of hours in the second year.

                    6.    Employees requiring reassignment must apply for posted
                          vacancies. Should they not secure a suitable alternate
                          position for the following school year they shall be placed
                          according to the most current staffing procedures.

                    7.    If no placement is available, employees requiring
                          reassignment will be eligible to bump within their
                          classification grouping.

                              The employee shall bump the least senior employee in
                               the district within their classification grouping who is at
                               the same or lower level and for whose position they
                               have the required qualifications, skills, training,
                               knowledge, experience and efficiency.

                              Continuous employees shall not be required to accept a
                               position with an FTE decrease from the current
                               assignment of greater than 0.1 FTE.

                    8.    An employee shall not gain monetarily from bumping the
                          least senior employee.

                    9.    An employee that has been bumped will be laid off
                          according to Articles 5.5(h) and 21(Layoff) of the ECSSA
                          collective agreement.

                    10.   If the only position available to an employee is at a lower
                          level classification, employee’s salary shall be frozen
                          according to Clause 5.5(i) of the ECSSA collective
                          agreement.




                                                                                          18
February 24, 2009                               Staffing Procedures 2009-2010; Administrators




                    Vacancies & Placements
                     1.   All vacant permanent positions and positions presently filled
                          by casual employees, and positions declared vacant will be
                          vacancies for the regular Support Staffing Cycle.
                          Probationary and temporary employees shall not be eligible
                          to be declared as requiring reassignment.

                     2.   All vacancies will be advertised, as per the regular support
                          staff cycle.

                     3.   Selection shall be made on the basis of qualifications and/or
                          proven ability.




                                                                                          19
February 24, 2009                                 Staffing Procedures 2009-2010; Administrators




                    Principal’s Responsibilities – Reassignment of Support
                                           (Classified) Staff

                        1.   Develop Staff Plan for Upcoming School Year. (1st Week
                             March) – Use administrative Regulations 202.1 and
                             202.2 as a guide.

                        2.   Take into consideration Specific Programs that need to
                             be offered in the school. Example: Secretary, Clerks,
                             Media Resources, Special Needs.

                        3.   Seniority will be the deciding factor if there is more
                             than one employee in the affected program. In the
                             case of Special Needs, student needs will be the
                             deciding factor.

                        4.   If there is allocated time remaining, employees initially
                             declared, as “requiring reassignment” must be
                             considered for the remaining time. The employee may
                             choose to accept this assignment or to remain on the
                             “requiring reassignment” list.

                        5.   Continuous employees will only have their FTE reduced
                             at the time of the staffing cycle. Continuous employees
                             whose FTE is reduced by greater than 0.1 FTE shall be
                             declared as “requiring reassignment”, if they so choose.

                        6.   If a program is closed or relocated, then all classified
                             staff in the program is reassigned.

                        7.   If a program is partially closed or relocated (example:
                             the Junior High program in an Elementary/Junior High
                             is closed or relocated), then the affected classified staff
                             will be given the opportunity to:

                             a. Stay in the remaining program, at the present school,
                             if there is an open position for which they have training.

                             b. In the event that the program is relocated in another
                             school, then support staff affected by the relocation will
                             be given consideration for positions at the school in
                             which the program has been relocated.




                                                                                            20
February 24, 2009                                                          Staffing Procedures 2009-2010; Administrators




Administrative Regulation 202.1


                                                                 Reduction of Teaching Staff
                                                                 Administrative Regulation 202.1



Reduction of Teaching Staff in the District

1. When necessary, the district will reduce teaching staff in accordance with the provisions of The
   School Act and the collective agreement.

2. To determine those teachers who are to be affected by the required staff reduction the following will
   be considered in the following order of priority:

     a. the goals and needs of the district.

     b. the expertise and experience of individuals in relation to the program needs of the district.

     c. the seniority of individuals in the district.


Reduction of Teaching Staff in Individual Schools

1. When a reduction in teaching positions in a particular school is required, the reduction may be made
   by transfers, in accordance with provisions of the School Act.

2. To determine those teachers who may be affected by such transfers the following will be considered
   in the following order of priority:

     a. The goals and needs of the district.

     b. The expertise and experience of the individuals in relation to the program needs of the district.

     c. The program needs of the school.

     d. The seniority of individuals in the district.




Reference:     Board Governance Policy EL#5, EL#6(5)    Approved:
               School Act Section 104,242

                                                        Date Approved:                         April 3, 2000
Cross-reference: AP 200, 300                            Date(s) Revised:       June 12, 2002


                                                                                                                     21
February 24, 2009                                                           Staffing Procedures 2009-2010; Administrators




Administrative Regulation 202.2


                                                                  Reduction of Support Staff
                                                                  Administrative Regulation 202.2


1. Required reductions in support staff, in a particular school, may occur due to

     a.      allocation decreases;
     b.      consolidation, transfer or termination of programs;
     c.      school closures; or
     d.      student needs.

2. When natural attrition will not compensate for required reductions, to determine those support staff to
   be affected by reduction, the following will be considered in order of priority:

     a. The program to be reduced or eliminated in accordance with district needs.
     b. The individual with the least district seniority in the affected program.
     c. Remaining staff must have the qualifications or proven ability to meet the needs of the remaining
        programs.

3. The employees affected will be declared as “requiring reassignment.”

4. The “reassignment process” is outlined in the Collective Agreement.




Reference:       Board Governance Policy EL#5, EL#6(5)   Approved:
                 School Act Section 104,242

                                                         Date Approved:          April 3, 2000
Cross-reference: AP 200, 300                             Date(s) Revised:        June 12, 2002




                                                                                                                      22
February 24, 2009                                     Staffing Procedures 2009-2010; Administrators




Forms for Staffing Procedures


The following forms are included in this section:

   Application for Certificated Positions
   Application for Support Staff Positions
   Exchange Bulletin Form, Certificated/Support Staff
   Letter of FTE Confirmation for Continuous Support Staff
   Letter of FTE Confirmation for Probationary Support Staff
   Reassignment Information Form, Teachers and Support Staff
   Staff Requiring Reassignment Form
   Sample Reassignment Letter for Teachers or Support Staff
   Transfer Request Form, Certificated Staff
   Vacancy/Change Form
   Checklist for Interviewing Teachers
   Checklist for Interviewing Support Staff




                                                                                                23
February 24, 2009                                                        Staffing Procedures 2009-2010; Administrators




                             Application for Certificated Positions – Apply on-line


   Position Information:
   Position Number:                             Position Applied For:                  School Location:


   Personal Information:
   Name:
                                                Title:             Dr            Mr         Mrs           Ms        Miss


   Daytime Tel:                                 Evening Tel:
   Present Teaching Assignment:
   Present Location/School(s):                                            Telephone:


   Education:
   Degree:                                      Major:                                 Minor:




   Experience:
   Date                             School                          Assignment                    Principal




   Number of years experience with
   Edmonton Catholic Schools:

   Please state your experience(s) in the
   permeation of our faith

   Give 2 – 3 examples of how you have
   integrated current district initiatives in
   your teaching


   Give two examples of how you have
   provided service to others

   References (Listing reference indicates willingness to have principal contacted):
   Principal:                                                       School:




  Please note: Only short listed candidates will be contacted.
                                                                                                                   24
February 24, 2009                                                            Staffing Procedures 2009-2010; Administrators




                                  Application for Support Staff Positions – Apply on-line


                                             Position for which are applying:
     Requisition Number:                              Position Title:                              Location:



                                                  Personal Information:
    Name:
                                              Title                     Mr               Mrs             Ms                Miss

      Contract
                       Continuous                 Probationary                 Temporary            Other - specify:
       Status:
              Daytime Tel:
                                                                 Evening Tel:




                              Experience – Please list information about your last 3 positions
              Date                           Location                          Assignment                     Principal*




           *Please note that your current and past principals/supervisors may be contacted for references.



        Education – Please list any diplomas/certificates that you have earned and that support your application:
            Diploma/Certificate                              Institution                              Year Earned




                                                               Skills
      Please outline your skills and/or
   experience that pertain directly to the
    position for which you are applying
      (Technology, CPR, NVCI, etc.):


    Give two examples of how you have
         provided service to others



                                                Active Employees apply on-line
                                                   At-home employees only                                                  25
                                               fax directly to HRS 780 441 6147
February 24, 2009                                          Staffing Procedures 2009-2010; Administrators




                       Exchange Bulletin Form - Certificated/Classified Staff



Teachers or support staff interested in exchanging positions are invited to submit their request
using this form. A bulletin with all the requests will be forwarded to each site in early April. All
staff, whether they have submitted their names or not, are invited to seek exchanges
throughout the spring staffing cycle.

Send your completed Exchange Bulletin Form to Lana Dogor via fax, e-mail or interoffice mail:

Attention: Lana Dogor
Human Resource Services
Fax: 780 441 6147
E-mail: dogorl@ecsd.net



       Completed Exchange Bulletin Forms must be received by HRS no later than
       March 27, 2009.




 Assignment Information
 School:                                               Principal:
 Grade/Subject Area:                                   FTE:
 Description of Assignment:




 Contact:
 Staff Member’s
 Name
 Daytime Tel:                                          Evening Tel:




                                                                                                     26
February 24, 2009                                                 Staffing Procedures 2009-2010; Administrators




                       Letter of FTE Confirmation – Continuous Support Staff



        Principals:        Please complete and provide a copy to each support staff employee
                           whose FTE is changing from the current year to next year. This
                           should be kept at the school for future reference.




Date:

Name:

Location:




This Letter of FTE Confirmation is to confirm a change in your FTE from the 2008-2009
school year. Your FTE will change as follows, for the 2009-2010 school year:




From:
                  2008 - 2009 Classification/Level/FTE


To:
                  2009 - 2010 Classification/Level/FTE




                         Date




                  Principal Signature                                    Employee Signature




                                                                                                            27
February 24, 2009                                                 Staffing Procedures 2009-2010; Administrators




                      Letter of FTE Confirmation – Probationary Support Staff




        Principals:        Please complete and provide a copy to each probationary support
                           staff employee whose FTE is changing from the current year to next
                           year. This should be kept at the school for future reference.




Date:

Name:

Location:




This Letter of FTE Confirmation is to confirm a change in your FTE from the 2008-2009
school year. Your FTE will change as follows, for the 2009-2010 school year:




From:
                  2008 - 2009 Classification/Level/FTE


To:
                  2009 - 2010 Classification/Level/FTE




                         Date




                  Principal Signature                                    Employee Signature




                                                                                                            28
February 24, 2009                                                  Staffing Procedures 2009-2010; Administrators




                         Reassignment Information Form – Teachers and Support Staff


   Personal Information:
   Name:                                                    Position:
        Full-time Continuous Contract                              Part-time Continuous Contract
   Daytime Tel:                                             Evening Tel:

   Present Assignment:                                      Present Location:


   Education/Certificates:
   Degree/Diploma                Institution/School         Focus                          Year




   Experience:
   Employer                      Year                       Position                       Area of Specialization




   Additional Skills/Training/Experience

   Skills/Specialized Training                                                             Year

   1.

   2.

   Languages Spoken


   Level Interested In:

        ECS            Primary (1-3)             Upper El. (4-6)          Jr. High (7-9)           Sr. High (10-12)
   Preferred Assignment (be specific):
   Location:
        North          South                     West                     East                     Central
   Schools Interested In:


                                                                                  Signature


                                                                                                             29
February 24, 2009                                                   Staffing Procedures 2009-2010; Administrators




                                                   Staff Requiring Reassignment Form

       Administrators must complete this form when a staff member is reassigned – complete the form in
       full, then attach:
             1.        Reassignment Information Form (p. 29)                  3. Written Notice
             2.        Checklist of Procedures Form (pp. 35 or 36)
       Send the completed forms to: Charolette Player, Human Resource Services

Please refer to Reduction - Teacher Positions in Individual Schools – 202.1 and Reduction - Support Staff
in Individual Schools – 202.2.


 Employee Information:
 Name of Teacher:                                               Name of Support Staff:
 Location:




 Reason for Reassignment:
                                                                     Consolidation of
        Surplus Position                      School Closure                                      Transfer of Program
                                                                     …...Program


 Staff member volunteered for reassignment                                 Yes                            No



                      Staff Member’s Signature                                           Date




 Staff member was declared for reassignment by
                                                                           Yes                            No
 administrator
 Criteria Applied:


 Staff Member Informed of Request for Review
 Staff member has been informed that a request for
 a review can be forwarded to the Assistant
 Superintendent, Human Resource Services within
                                                                           Yes                            No
 five (5) teaching days of receipt of written notice, to
 review the steps which led to the identification for
 reassignment


                  Administrator’s/Supervisor’s Signature                                  Date




                                                                                                               30
February 24, 2009                                                 Staffing Procedures 2009-2010; Administrators




Sample Reassignment Letter for Teacher or Support Staff



PLEASE USE SCHOOL LETTERHEAD




                DATE:



                Dear _____________________________,
                Name of Employee




                As per the Staffing Procedures Bulletin 2009 - 2010, you have been declared for reassignment due
                to student needs. The following criteria were used to determine the person that would be
                declared for reassignment.

                Principals: (For Reference, please see Administrative Regulation 202.1 for teachers and
                202.2 for support staff in the Staffing Procedures Bulletin 2009 – 2010.



                We thank you for your efforts in our school community and wish you every success in your next
                assignment.



                Sincerely,




                Name of Principal




                                                                                                                31
February 24, 2009                                                  Staffing Procedures 2009-2010; Administrators




                             Transfer Request Form - Certificated Staff


              All applicants for a transfer request will have their names circulated to principals. Applicants are
              invited to contact principals directly if they are interested in moving to a school or a particular
              area of the district. Principals will contact applicants directly for openings in their schools. The
              staffing committee will also be involved in assisting in the transfer process.

  Please complete the form in full and fax to (780 441 6147) attention Lana Dogor, Human Resource
  Services by March 27, 2009.

   Personal Information:
   Name:                                                       Position:
      Full-time Continuous Contract                               Part-time Continuous Contract
   Daytime Tel:                                                Evening Tel:

   Present Assignment:                                         Present School:


   Experience in Other Schools:
   School                                                      Dates




   Education:
   Degree/Diploma                 Institution/School           Major/Minor/Focus          Graduation Year




   Teaching Area in which You are Interested:

   Elementary          ECS                  Primary (1-3)           Upper El. (4-6)        Other
   Secondary           Jr. High (7-9)       Sr. High (10-12)     Subject Area(s)
   Preferred Location:
      North            South                West                    East                   Central
   School Preference:                                          Other Information:


   I understand that my request for transfer will be circulated to principals.


       Staff Member’s Signature                                        Date




                                                                                                             32
February 24, 2009                                                       Staffing Procedures 2009-2010; Administrators




                                                         Vacancy/Change Form
                       This form is used to declare the vacancy, to provide the shortlist and to verify the
                       successful candidate OR to inform HRS of a change in FTE.
 Vacancy Declaration                (to be completed by the school and faxed to HRS at 780 441-6147)
                                                                                             Position #:
 School/Site:

                                                                                             FTE:
 Teacher Position Description (i.e., grade, subjects):




                                                                                             FTE:
 Special Needs Teacher Assistant (specify ECS, Code 41, 42, 43, etc.):


                                                                                             FTE:
 Other (Media Resources, Secretarial, etc.):




 Reason for vacancy (e.g., illness, maternity, new position, etc.):
 New position authorized by                        or existing position replacing
 Anticipated Length of Vacancy                                     From:                     To:
 Additional Information:


        Administrator’s/Supervisor’s Signature                             Date

 Short List (to be completed by HRS and faxed to school)
 Date Sent:
 Name                                  Telephone number            Name                        Telephone number




 Verification of Successful Candidate (to be completed by the school and faxed to HRS)
 Successful Candidate:                                             Will begin on (date):


        Administrator’s/Supervisor’s Signature                             Date

 Change in FTE Status
                                                 School/Site:                         Position #:
 Employee Name:

 FTE Change              From:                   To:                                  Effective Date:


                                                                                                                  33
February 24, 2009                                        Staffing Procedures 2009-2010; Administrators




Checklists and Responsibilities

The following are included in this section:

   Principal’s Checklist of Procedures to Follow When Reassigning a Teacher
   Principal’s Checklist of Procedures to Follow When Reassigning Support Staff
   Interview Checklist – Teachers
   Interview Checklist – Support Staff
   Teacher Screening Questions




                                                                                                   34
  February 24, 2009                                             Staffing Procedures 2009-2010; Administrators




          Principal’s Checklist of Procedures to Follow When Reassigning a
                                 (Certificated) Teacher

Step            Date   Procedure
                        Begin Staffing Plan (1st Week of March for upcoming school Year)
 1                      Refer to Administrative Regulation 202.1. If there are teachers to be reassigned
                        the process described below should begin the 1st week of March.
                        Meet with all teachers to inform that a reduction of staff will take place. Share the
 2                      criteria that will be used for the reassignment of teachers prior to asking for
                        volunteers.(page 9,10)
                        Teacher(s) who wish to be considered for reassignment must submit their request
                        in writing to the principal. (Indicate at this time that if a teacher volunteers for
 3                      reassignment approval needs to be obtained from the principal or supervisor and
                        the Staffing Committee.)

                        If there are no volunteers, then the principal or supervisor shall identify the eligible
 4                      teacher(s) for reassignment.

                        Apply the criteria to be used for the reduction of staff and communicate the criteria
 5                      to the teacher(s) identified as being eligible for reassignment.(page 9,10)

                        The principal will interview the teacher(s) eligible for reassignment to determine
 6                      which of the teachers will best be able to provide for the program needs of the
                        school.
                        After the interviews, the principal or supervisor will determine which teacher(s) is to
 7                      be reassigned.
                        The principal or supervisor will inform any teacher identified for reassignment, in
                        writing, with a copy to Human Resource Services.
 8                      (A copy of this checklist should also be attached to the letter of reassignment along
                        with the Reassignment Information Form and the Staff Requiring Reassignment
                        Form)
                        Inform teacher(s) that they have five (5) teaching days upon receipt of written
                        notice to request a review of the process used for reassignment. This request shall
 9                      be in writing and addressed to the Assistant Superintendent of Human Resource
                        Services.
                        Inform teacher(s) the Assistant Superintendent of Human Resource Services will
10                      render a decision within five (5) teaching days of receipt of written notice to review
                        process used for reassignment.

                        Submit required documentation to Human Resource Services by specified Timeline
11
                        1. Principal’s Checklist (p.35)         3. Staff Requiring Reassignment Form (p.30)
                        2. Written Notice                       4. Reassignment Information Form (p.29)




                                                                                                           35
     February 24, 2009                                          Staffing Procedures 2009-2010; Administrators



     Principal’s Checklist of Procedures to Follow When Reassigning Support Staff


Step               Date   Procedure
                           Begin Staffing Plan (1st Week of March for upcoming school Year)
 1                         Refer to Administrative Regulation 202.2. If there is support staff to be reassigned
                           the Process described below should begin the 1st week of March

                           If classified staff is to be ―Reassigned‖ discuss the matter with staff as to which
 2                         program(s) will be reduced.

                           Ask classified staff if there are any volunteers for reassignment.
 3                         Administrative Regulation 202.2 needs to be followed in the event there are no
                           volunteers.

                           If there are no volunteers, then the administrator shall identify the eligible classified
 4                         staff for reassignment.

                           Develop criteria to be applied for the reduction of staff and communicate the criteria
 5                         to the staff identified for reassignment.

                           In the event that there is more than one employee in the affected program,
                           seniority, and in the case of special needs, student needs, will be the deciding
 6                         factors. Program reduction cannot be facilitated by dividing the reduction among
                           employees.

                           Staff not affected by program reductions should then be allocated their current FTE.
                           If there is allocated time remaining, employees initially declared, as ―requiring
 7                         reassignment‖ must be considered for the remaining time. The employee may
                           choose to accept this assignment or to remain on the ―requiring reassignment‖ list.

                           The administrator will inform the employee identified for reassignment, in writing,
                           with a copy to Human Resource Services.
 8                         (A copy of this checklist should also be attached to the letter of reassignment along
                           with the Reassignment Information Form and the Staff Requiring Reassignment
                           Form)

                           Inform employee that they have five (5) working days upon receipt of written notice
 9                         to request a review of the process used for reassignment to the Assistant
                           Superintendent of Human Resource Services.
                           Inform employee(s) the Assistant Superintendent of Human Resource Services will
10                         render a decision within five (5) working days of receipt of written notice to review
                           process used for reassignment.

                           Submit required documentation to Human Resource Services by specified Timeline
                           1. Principal’s Checklist (p. 36)
11                         2. Written Notice                       3. Staff Requiring Reassignment Form (p.30)
                                                                   4. Reassignment Information Form (p. 29)




                                                                                                           36
                         Interview Checklist – Teachers

Position
Date
Interviewer(s)


      Candidates              Name:               Name:        Name:        Name:        Name:

Meets Academic
Qualifications
i.e. Major/Minor                Yes       No        Yes   No     Yes   No     Yes   No     Yes   No
Experience:
yrs

Related
Experience
Training
In addition to Academic
Qualifications, has
Training in special
programs: e.g. Religion,
Balanced Literacy, FI,
Reading Recovery, IB,
Music, Assessment etc.
Skills
Planning, Preparation,
Instruction
,Presentation, Problem
Solving, Technical,
organizational,
interpersonal, artistical,
musical, physical, etc.

Knowledge
Subject area specialty,
Related areas specialties.

Professionalism
Involved in: staff
development, approved
co-curricular activities of
the school etc.
February 24, 2009                                             Staffing Procedures 2009-2010; Administrators




                        Interview Checklist – Support Staff


Position
Date
Interviewer(s)


Candidates                      Name:            Name:                      Name:                      Name:         Name:

Meets Minimum
                               Yes        No        Yes           No           Yes           No           Yes   No     Yes   No
Qualifications

Experience
Years


Training
In addition to Minimum
Qualifications, e.g.,
certificates, workshops,
other professional
development


Skills
In addition to Minimum
Qualifications, e.g.,
technical, organizational,
interpersonal skills

Knowledge
In addition to Minimum
Qualifications, e.g.,
accounting, office
administration
Efficiency
In addition to Minimum
Qualifications, e.g., time
on task, innovation,
deadlines


                                                                                                                              38
February 24, 2009                                     Staffing Procedures 2009-2010; Administrators




                                Teacher Screening Questions



                                     Date:____________


Name of Candidate: __________________        Interviewed By: ___________________________
                                                             ___________________________
Interview Questions to consider:

    1. Explain why you have applied for this position. As part of your answer, describe what
       information you have sought to assist you in your decision, people you have talked to, and
       the thought process that brought you to this interview.

            4                        3                            2                                   1

          Notes                                                        Listen for:
                                                                         Professional Growth
                                                                         New Experiences
                                                                         Risk taker/Learner
                                                                         Aware bulletins
                                                                         Conferred with colleagues
                                                                         Wants to teach in a Catholic
                                                                            School


    2. Describe your teaching assignment(s) during your practicum or teaching experience with
       another board.

            4                        3                            2                                   1

          Note                                                        Listen for:
                                                                         Grades/Levels taught
                                                                         Subject area
                                                                            expertise
                                                                         Preferences
                                                                         Location/Community
                                                                         Enjoyment in assignment
                                                                         Diversity in
                                                                            training/experience
                                                                         Depth of knowledge in 39
                                                                            subject areas
February 24, 2009                                     Staffing Procedures 2009-2010; Administrators




    3. Describe a major project(s) that you have planned and managed.


          4                          3                            2                                    1

          Notes
                                                                         Listen for:
                                                                         Planning Strategies
                                                                         People Involved
                                                                         Magnitude of Project(s)
                                                                         Working within a team
                                                                         Role in the project(s)
                                                                         Success/Failure of project
                                                                         Variety of projects
                                                                         Relevance of project to teaching




        4. Share with us how you prioritize the objectives you want to teach and then how you
        organize them into unit plans.

          4                          3                            2                                   1

          Notes
                                                                       Listen for:
                                                                         Knowledge/Expertise of
                                                                           Curriculum
                                                                         Resources Used/Obtained
                                                                         Creative/Innovative
                                                                           approaches
                                                                         Student learning expected
                                                                         Planning process




                                                                                                      40
February 24, 2009                                      Staffing Procedures 2009-2010; Administrators




        5. Describe methods/strategies/techniques that you have used to assess student
        performance.

          4                          3                             2                                    1


          Notes                                                          Listen for:
                                                                          Sets Expectations
                                                                          Goal Setting/Self Ev.
                                                                          Portfolios/Projects
                                                                          Tests(teacher made,
                                                                           standardized)
                                                                          Observation/Skills
                                                                           Checklist/Anecdotal check
                                                                           list/Discussion
                                                                          Presentations/Role
                                                                           playing/Group class
                                                                           presentations/Rubrics



        6. Describe how you have used assessment data in planning lessons and unit plans.

          4                          3                             2                                    1

          Notes
                                                                        Listen for:
                                                                          Re-teach lessons
                                                                          Use other approaches in
                                                                            presenting content
                                                                          Use of different resources
                                                                          Confer with colleagues




                                                                                                        41
February 24, 2009                                     Staffing Procedures 2009-2010; Administrators




        7. Describe your Classroom Management plan and how you have implemented and
        maintained it through your practicum or throughout the year.

          4                          3                            2                                   1

          Notes
                                                                       Listen for:
                                                                         Establishes Rules and
                                                                           Consequences
                                                                         Fair, Firm, Consistent
                                                                         Well planned lessons
                                                                         Stays Calm/Avoids
                                                                           criticism, Threats, Sarcasm.
                                                                         Mutual respect/Dignity of
                                                                           individual
                                                                         Poximity/Contracts for
                                                                           Behavior
                                                                         Discussions with
                                                                           parents/students




        8. To what extent do others participate in the decisions you make in the classroom? Why?
        What is your approach?

          4                          3                            2                                   1

          Notes
                                                                       Listen for:
                                                                         Discussions with
                                                                           Parents/Students/Administrat
                                                                           ion
                                                                         Democratic vs. autocratic
                                                                         Establishment of Goals
                                                                         Rules and Consequences




                                                                                                      42
February 24, 2009                                      Staffing Procedures 2009-2010; Administrators




        9. Describe how you set example for your colleagues and the students you teach.

          4                          3                             2                                   1

          Notes
                                                                        Listen for:
                                                                          Respects and Values
                                                                            Individual Differences
                                                                          Values teamwork
                                                                          Listens
                                                                          Caring, Child Centred
                                                                          Involves others in decisions
                                                                          Open to parents




        10. Describe your involvement in cooperative planning activities with colleagues. Give
        examples of how you have worked together with colleagues to improve teaching and
        student learning.
          4                          3                             2                                   1

          Notes
                                                                        Listen for:
                                                                          Team planning
                                                                          Professional Learning
                                                                            Communities
                                                                          Contributions made as part
                                                                            of a team
                                                                          Analytical activities that
                                                                            result in decisions being
                                                                            made re: Student Learning




                                                                                                       43
February 24, 2009                                     Staffing Procedures 2009-2010; Administrators




        11. How do you use technology to improve instruction?

          4                          3                            2                                   1

          Notes                                                        Listen for:
                                                                         Integrates Technology into
                                                                           lessons; Presentations
                                                                         Uses computers to create
                                                                           Materials, Research etc.
                                                                         Uses computers to
                                                                           communicate
                                                                         Creative use of technology
                                                                         Is a “techi”
                                                                         Uses a variety of software




        12. What experiences have you had to prepare you for the inclusion of Special Education
        students in your classroom? How do you differentiate instruction for students with
        exceptionalities?

          4                          3                            2                                   1


          Notes                                                        Listen for:
                                                                         Has Special Education
                                                                           Training
                                                                         Has taught special ed students
                                                                         Has done IPP’s for students
                                                                         Seminars/Inservices/Worksho
                                                                           ps
                                                                         Differentiating Instruction
                                                                         Worked with Resource
                                                                           personnel
                                                                         Has well developed
                                                                           Assessment strategies



                                                                                                      44
February 24, 2009                                     Staffing Procedures 2009-2010; Administrators




        13. Articulate your philosophy regarding Religious Education and Catholic Schools.

          4                         3                             2                                     1

          Notes                                                        Listen for:
                                                                         Demonstrates Understanding
                                                                           of Catholic Religion
                                                                         Articulates Faith in culture
                                                                         Knows importance of living
                                                                           one’s Faith/Existence of
                                                                           Catholic Schools
                                                                         Child Centred
                                                                         Understanding of the Concept
                                                                           of Permeation



      14. What have you done to provide service to others? Give examples


          4                         3                             2                                   1

          Notes                                                        Listen for:
                                                                         Community/Church
                                                                           involvement
                                                                         Extra curricular activities
                                                                         Service club memberships
                                                                         Volunteer activities




                                                                                                      45