Area Operating Agreement (AOA) by bju55752

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									            Area Operating Agreement (AOA)




July 2008
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                 Area Operating Agreement (AOA)


This template AOA is divided into Parts A, B and C. Part A describes how the company makes
decisions and operates across the province and includes best operating practices that apply. The
intent is for the company to plan and address its proposed activities throughout the entire disposition
life cycle that includes planning, construction, operations, abandonment and decommissioning, and
reclamation. Monitoring and self-reporting will occur throughout the life cycle. It focuses on the
entire life cycle of a disposition and not just approvals. The company will be expected do complete
management of activities held under disposition by the company.

Part B describes how a company makes decisions regarding specific issues within a particular
region or part of the province. It addresses how the company makes decisions within a particular
operating area regarding specific matters such as species at risk, caribou protection plans,
watercourse crossings, native prairie, timber salvage, access management, communication,
consultation, notification and consent. Issues can be added or deleted depending on the operating
area.

Part C provides the details of where the activities will be carried out and requires that a map of the
proposed activity be provided. Part C allows both preliminary and final development plans. This
part also focuses on a risk-based approach and risk assessment and mitigation is required. The
intent is to minimize risk associated with any type of development.

A completed AOA includes Parts A, B, and C and will be part of any individual disposition
approval. It will also apply to any subsequent assignment or transfer of dispositions. An AOA
number will be issued following approval of each Part C.

The AOA should be completed and submitted both in written format and acceptable electronic
(digital) format. Electronic submission requirements are generally either a word, excel, or pdf
document. Where possible, map information will also be submitted in a shape file (arcview). Such
files would only include the layer showing the locations of company surface activities.

The information contained in this AOA is submitted in confidence with the understanding that it
contains proprietary information. SRD will treat the information contained in the AOA with care
and will take the necessary steps to protect the information and data. It is understood that once a
disposition has been issued that the location and disposition number will be noted on SRD Land
Status Automated System (LSAS) and this site location data will be publicly available.




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                                                             Section C




                                 Land
                              Stewardship

                                  Planning




              Reclamation                      Approval



                                Disposition
                                    Life
                                   Cycle

             Abandonment
            Decommissioning                   Construction




                                 Operations




July 2008                                                            1
                                                                                                                                                                                                                                                                                                                                          Section C

Appendix 1 Monthly Disposition Report

Reporting Month                                                                                                                                                                                                                                                                                         AOA No.


Company Monthly Disposition Status Report

                    Company Name:

                    Representative:

                               Date:                                     Phone No.



 Disposition File      Company                   Land Location               Risk      Date of        Date                      Status of Use,                                                                                                                                         Drilling   Drilling   Incidental    Incidental      As Built
      No.             Reference No.                                         Rating     Entry        Linear or                 Reclamation Status,                                                                                                                                       waste      Waste     Activities   Activities ha   Submitted
                      (Number used                                                                   surface                  Outstanding Work                                                                                                                                         Disposal   Disposal    Type or
                     prior to issuance                                                             constructio                                                                                                                                                                         Location   Method      Purpose
                        disposition                                                                     n
                         number)                                                                   completed
MSL                                      LSD     Sec   Twp   Rge   Mer
LOC
PLA                                      ¼ Sec




                                                                                                                                                                                          Outstanding Reclamation Code

                                                                                                                                                                                                                         Outstanding Reclamation Code

                                                                                                                                                                                                                                                        Outstanding Reclamation Code
                                                                                                                                      Reclamation Status Code

                                                                                                                                                                Reclamation Status Code
                                                                                     Format        Format
MLL




                                                                                                                 Status of Use Code
                                                                                     dd/mmm/yyyy   dd/mmm/yyyy
MLP
PIL
EZE

ect.

Do not use any
“spaces” between
disposition type
and number



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                                                                                        Section C



Status of Use Codes
    1. In use
    2. No entry
    3. Inactive



Reclamation Status Codes
    1. Satisfactory
    2. Not Satisfactory
    3. Reclamation Certificate Issued – Field Inspected
    4. Reclamation Certificate Requested
    5. Clearance
    6. Reclamation Certificate Request Cancelled
    7. Reclamation Certificate/LC upon Request
    8. Reclamation Certificated Issued – No Inspection
    9. Reclamation certificate rescinded
    10. Reclamation Certificate Audit – Pass
    11. CONS & RECL Notice Issued
    12. EPO/EEPO Issed


Outstanding Reclamation Code Definitions

    1. Vegetation Establishment – a satisfactory (=>80% of area) cover has not occurred on
       the area. The site requires seeding/reseeding/fertilizing.

    2. Leveling/Backsloping – area requires leveling/backsloping to ensure conformity with
       surrounding topography, ensuring stability and proper drainage. A contoured slope
       should not exceed a 3:1 ration.

    3. Sumps – can refer to the detoxification of a sump, the disposal of the sump fluids, the
       squeezing and filling of the sump or anything else directly related to reclamation work of
       the sump.

    4. Erosion Control – any precautionary measures needed to prevent the removal of soil by
       running water, wind or gravity. Erosion control measures may include as terracing,
       contour trenches, diversion or cross ditches and establishing a vegetative cover.

    5. Brush Disposal – the removal and disposal of trees and brush by burning and/ or in very
       limited situations burying to reduce fire hazard and improve aesthetics. Brush disposal
       includes felling leaners, bucking up windrows, brush rollback, removal of stumps,
       chipping and spreading brush debris, use of herbicides, or other acceptable methods.


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                                                                                           Section C




    6. Waste Removal – includes the disposal of all combustible waste (garbage) either by
       burning or disposal in a landfill site.

    7. Weed Control – nuisance, noxious and/or restricted weeds are on site. Control of weed
       infestations required as per the Weed Act.

    8. Fencing – to indicate that fencing is required or requires maintenance.

    9. Timber Salvage – timber salvaged remains decked on site.

    10. Berming – used when the construction of berms is deficient or inadequate.

    11. Culverts – used when culverts are deficient (normal drainage patterns restricted or
        inadequate – more culverts required).

    12. Creek Crossings – refers to improper crossing method or crossing is still in place and is
        required to be removed and the watercourse banks and riparian area restored.

    13. Penalty Assessments – indicates active enforcement file or under investigation. SRD use
        only.

    14. Pollution – used to indicate the site has been contaminated as a result of the release of a
        deleterious material.

    15. Reforestation – refers to an activity that had a condition requiring planting of an area,
        which has not been completed.

    16. Other – a “catch-all” code used to refer to anything not otherwise defined. Please
        indicate in your comments what you are referring to so this information can be placed in
        the remarks. Do not use this code, use code 19 instead.

    17. Reclamation (General) – a term commonly used on the initial inspection of an activity
        to indicate outstanding items too numerous to specify. Each Area/Region can determine
        in what capacity they will use this code. SRD use only.

    18. Flare Pit – used when the construction of the pit is inadequate or deficient or when
        existing vegetation is a fire hazard. Also used when the existing flare pit on an inactive
        wellsite needs to be cleaned of excess residue and waste that is hampering the growth of
        vegetation and the fertility of the soil.

    13. See Remarks/Additional Codes – this will alert anyone viewing the screen that
        additional remarks/codes are on the Admin Remarks Screen on LSAS.

    20. Flowing or Cratered Shot Holes – seismic program – refers to flowing or cratered shot
        hole(s).



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                                                                                         Section C




    21. Plugged or Tagged Shot Holes – seismic program – used when a shot hole(s) is not
        plugged or tagged.

    22. Sod Salvage – this applies to areas of native prairie where sod with a cohesive root
        structure will be salvaged and replaced on the site.

    23. Topsoil/Surface Soil Replacement – refers to loss of topsoil in the site construction or
        reclamation process. Topsoil of similar quality and thickness is required to be replaced on
        the disturbed area.

    24. Soil Reconstruction – code added in 1996

    25. Flushing – coded added in 1996

    26. Company Inspection – used to indicate that the disposition holder has reported current
        reclamation status of the activity. (code added in 2002) SRD use only.

    27. Bio Piles – indicated there are bio-piles on site.


Note: List the two most important codes first so they will appear on the Admin Detail Screen
      and on an AD HOC Summary Report. The third outstanding code would be 19 (i.e., 4,
      18, 19, 1, 2).

        The codes after 19 would be on the Admin Remarks Screen, but not available for AD
        HOC Reports unless a Detail Report is requested.




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                                                                                                                                                                                                                      Section C




           Appendix II Watercrossing Report (Optional)


Reporting Month                                                                    Watercourse Crossing Summary                                                                   AOA Number:



                         Company Name: ______________________

                         Construction Foreman:
                         ______________________________________


                         Dispositio
Map Ref.                     n           Location     GPS Coordinates      Watercourse NAME                                  Access Crossing           Construction       Removal Date          Removed             Pipeline Crossing
              Area                    Legal
Number      Sub-Office     File #     Description   Latitude   Longitude                      Watercourse Classification           Method                  Date                                     By                    Method


                           MSL #                                                              (1) Ephemeral Draw           (A) Culvert            Installation date   Date temporary     Name of           (E) Directional Drill
                                                                                                                           (B) Bridge Steel /
                           LOC#                                                               (2) Intermittent Creek       Timber                 and was snow        snow fill          person            (F) Bore
                           PLA#                                                               (3) Small Permanent Creek    (C) Temporary Log Fill hauled in or        removed.           responsible for   (G) Flume
                                                                                                                           (D) Snowfill /
                           MLL#                                                               (4) Large Permanent Creek    Hauled/On site         was snow-                              snowfill          (H) Dam & Bypass Pump
                                                                                                                           (E) Ice Bridge         making equip.                          removal.          (I) Partial Bypass Pump
                                                                                                                                                  used?                                                    (J) Open Cut




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                                                                                                                                                       Section C

        Appendix III Risk Management – Risk Rating
                          Land Dispositions Risk Analysis Worksheet
                                                              Activity
                                                  Activity    Impact     Score      Score Risk Factor                Risk Factor
                                                Impact with     with     without      with     With no                  With
       Risk Factors   Premitigation Mitigation no mitigation Mitigation Mitigation Mitigation Mitigation              Mitigation Go/No Go
                         0 to 2      0 to 2       1 to 4       1 to 4
Footprint                   2            0           3            2          5          2    High                    Acceptable   Proceed
Soils                       0            0           3            1          3          1    Acceptable              Acceptable   Proceed         Company to complete
Water                       0            0           3            1          3          1    Acceptable              Acceptable   Proceed         SRD to complete
Topography                  0            0           3            1          3          1    Acceptable              Acceptable   Proceed
Wildlife                    0            0           3            1          3          1    Acceptable              Acceptable   Proceed
Vegetation Management       0            0           3            1          3          1    Acceptable              Acceptable   Proceed

Historical, Cultural,
Social                                0               0               3                           3   0   Acceptable Acceptable Proceed

Risk Score                                                                          23

                           Activity Impact Descriptors                                                                               Risk and "Audit" Table
Level Descriptor                              Description
                                                                                                                                                       Minimum Audit
                                                                                                                      Risk Score    Risk Rating          Condition
   1       Insignificant                             No impediments
                                                                                                                                     Low Risk
                                                                                                                                    Medium Risk
                                                                                                                                     High Risk
   2         Moderate                                                                                                                 No Go


                              Sensitive soils, slope, threatened species, excessive footprint
   3       Significant                    or areas with little or no development


                              Timing, slope, perma frost, water course, without appropriate
   4          No Go                      mitigation - mitigation plan will not work

                             Mitigation Descriptors
Level      Descriptor                         Description
  0
                             An acceptable and reliable mitigation strategy is in place for the
             Mitigation                environmental and other factors present.

   2      No Mitigation      No acceptable mitigation or mitigation strategy is not possible.




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                                                                                         Section C




Appendix IV: Risk Management – Risk Factors



                  Environmental and Social Risk Factors
The following are key factors that Operational staff consider when approving any disposition on
public lands. A combination of all the factors provides an overview of the total environmental
and social footprint.

Footprint
   1. Total area to be used by the disposition.
   2. Location of the activity on the landscape and proximity to other activities.
   3. Type of activity.
   4. Timing of the activity. Short term or long term

Soils Management
    1. Sensitive soils that are fragile and have significant risk factors would be permafrost, sand
       and silt.
    2. Activities in a muskeg soil complex carry moderate to significant risk considering
       vegetation, water, padding and reclamation.

Water Management
   1. Potential impact on water quality.
   2. Location of the activity in relation to watercourse feature, the headwater area used for
      spawning is more critical than lower stretches of the system.
   3. Distance from the watercourse or water body.

Topography
   1. Activities on slopes more than 10% to 15% warrant additional review and potentially a
      field inspection.
   2. Known stability or slumping areas in the vicinity of the activity.

Wildlife Includes:
   Fisheries
    1. Size of the watercourse or waterbody.
    2. Timing of the activity.
    3. Distance of the activity from the watercourse or waterbody.
    4. Fisheries classification of the watercourse.
    5. Known key fisheries habitat

   Wildlife
   1. Fish and Wildlife guidelines and which species may be impacted.
   2. Known values such as nesting sites.
   3. Timing of the activity.




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                                                                    Section C




   Species at Risk
    1. High risk if present.
    2. Known values such as den sites.
    3. Timing of the activity.


Vegetation Management
   1. Known rare plants.
   2. Timing of the activity.
   3. Vegetation species and age.


Historical/Cultural/Social Values Include:
  Historical
    1. If present, high risk and cannot be replaced if destroyed.

   Cultural
    1. Known features in proximity to the activity.
    2. Companies track record.

   Stakeholder
    1. Community acceptance of the proposed activity.
    2. Potential impact on the community by the planned activity.




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                                                                                               Section C




                     Appendix IV Disposition Application Sign-Off

                                 Disposition(s) Application Sign-Off Sheet



                                    Disposition(s) Application
                                               Sign off Sheet

AOA #:

Company:                                            Date:


Company Rep:                                        Phone:                     Cell:


Forest Officer:                                     Phone:                     Cell:


Contacted By:          Phone          In Person         E-Mail      Registered Mail


Disposition Type:       MSL         LOC           PLA       MLL      PIL      EZE      Other


Site Project Name:

Location(s) and risk ranking (attach list if
necessary):                                             Sketch OR      Survey (check ONE)


                                                    Date Received by SRD:

Forest Officer Review:                              Accepted:
(date)                                              (date)
Not Accepted, Referred Back to Company:
(date)
Plan Sign Off:
                                    SRD Signature:
(date)

                                    Company Signature:

Special Operating Conditions (if applicable):




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                                                                                                                                                                                            Section C
                                                                        Area Operating Agreement (AOA)
Appendix VI      Additions – Deletions Summary




                                                                                     AOA Additions ~ Deletions

 Company Name:                                                                                                    AOA No.                              Submission Date:
                                      A progressive list of sites to be added or amended into the AOA. Form need only be submitted when making a new request.
                       Date of request is the date received by Lands Division (LD). (If no response is received within 5 business days, company may proceed with application.)

                                New Surface              Risk          Replacement               Date of          Date of LD                                                     Disposition Number (If
 Company Reference #                                                                                                                                     Comments                        known)
                                 Location               Rating             For                   Request          Response           Accepted


                                                  MER




                                                                                         MER
                                      TWP




                                                                             TWP
                                            RGE




                                                                                   RGE




                                                                                                           Year




                                                                                                                              Year
                                SEC




                                                                       SEC




                                                                                                     Mon




                                                                                                                        Mon
                          LSD




                                                                 LSD




                                                                                               Day




                                                                                                                  Day
                                                        (H, M,
                                                          L)                                                                         (Yes or No)   (Manditory if not accepted)




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