Minutes of Meeting Meeting: Venue: Date: COMMAND TEAM CONFERENCE ROOM, ADMIN. 1, FORCE HEADQUARTERS MONDAY 29 NOVEMBER 2004 Time: 12.30 p.m. Attendance: Chief Constable, Mr C Cramphorn (Chair) (Items 1–13 & 21 inclusive only) Deputy Chief Constable, Mr P Brear (Chair -Items 14-20 inclusive only) Assistant Chief Constable, Mr J Sampson Assistant Chief Constable, Mr S R Smith A/Assistant Chief Constable, Mr G Bullock (Items 1-13 & 21 inclusive only) Mr P Friday, Head of IS Mr A Hussain, Force Solicitor Mr J Bridgeman, Command Team Secretariat Mr K Watkinson, Head of Personnel Detective Superintendent A Rose, DIP (Items 1-7 inclusive only) Mr N Sykes, Occupational Health Manager (Item 1 only) Miss C Tomenson, Command Team Secretariat ITEM 1 : DEPARTMENTAL PERFORMANCE REVIEW PRESENTATION a) Occupational Health, Safety & Welfare Unit Summary of Discussion: Mr Watkinson and Mr Sykes gave a presentation on the current performance of the Occupational Health, Safety and Welfare Unit which outlined its status, significant achievements, challenges, budget, welfare and the future. The question of future sickness targets was raised, especially in light of the progress made to date. DCC Mr Brear queried whether the Force should aim for a quarter of a day reduction in 2004/05. Mr Sykes replied that this would be realistic and achievable. The Chief Constable then highlighted an objective to ‘improve waiting times’ that would be the subject of a report to the Command Team in January 2005. He questioned whether the intention was to establish a target time. Mr Sykes confirmed that he had been asked to determine a performance indicator and he believed that waiting times could be further reduced and therefore be a target. In conclusion the Chief Constable thanked Mr Sykes for the work undertaken and noted the challenges ahead for the Unit. b) I.T Summary of Discussion: Mr Friday gave an update on the present performance of the I.T Department which covered budgets, projects, priorities, the Best Value Review and customer consultation. DCC Mr Brear commented that the Best Value Review issues within the Department were not given sufficient prominence within the report and indicated that the next paper to be submitted to the Command Team should provide more detail on the matter. ITEM 2 : APOLOGIES Apologies for absence were submitted on behalf of ACC Mr G Maxwell and ACO Mr N Brook. ITEM 3 : MINUTES OF THE MEETING HELD ON 15 NOVEMBER 2004 Summary of Discussion: The Minutes of the Meeting held on 15 November 2004 were approved, subject to amendment. ITEMS FOR DECISION/DISCUSSION ITEM 4 : DRUG INTERVENTIONS PROGRAMME UPDATE Summary of Discussion: Detective Superintendent Rose gave a brief outline of the current status of the Drug Interventions Programme (DIP), formerly the Criminal Justice Interventions Programme (CJIP), within West Yorkshire. She indicated that there was no one area where all the pilots were being implemented together and therefore it was difficult to establish the impact of all DIP interventions. She believed that the Force would be approached to discuss the consolidation of all DIP pilots within its area. Updates relating to new treatments, Home Office Funding, the Intelligence Cell, the Compact Framework, services in prisons and IT developments were then noted. As an associated issue the Chief Constable stated that it would be beneficial for the Local Criminal Justice Board (LCJB) to receive a presentation on DIP. Members then considered the proposed recommendations. It was agreed that: • • • • • • An internal review would be commissioned to facilitate the corporate development of DIP. Pending the outcome of the review, DIP should be placed under Headquarters Community Safety, within the ACC Partnerships portfolio. Progress against targets would be monitored through Corporate and Operational Performance Reviews, DIP data would be included in the Force Strategic Intelligence Assessment. DIP would be allocated its own budget codes within HQ Community Safety. Contact is made with Estates Department regarding accommodation needs. In conclusion Members thanked Detective Superintendent Rose for the update. Decision: Recommendations approved, as above. Action By: ACC Mr Maxwell, A/ACC Mr Bullock and Detective Superintendent Rose. By When: With immediate effect. ITEM 5 : BEST VALUE REVIEW OF CALDERDALE DISTRICT Summary of Discussion: Members considered the Project Brief for the Best Value Review of Calderdale District which had been submitted for approval. Following discussions the report was agreed. Decision: Best Value Review of Calderdale District Project Brief approved. Action By: DCC Mr Brear By When: With immediate effect ITEM 6 : INTRODUCTION OF TASER Summary of Discussion: ACC Mr Sampson presented a report that requested that the Taser, a less potentially lethal tactical option, be introduced to operate within the current restrictions placed upon weapons/devices requiring special authorisation. The Home Secretary had authorised its use and it had been recommended by the Association of Chief Police Officers (ACPO). He requested Members comments. A debate ensued in relation to the Taser, current firearms and their permanent carriage. Concerns were raised regarding the lack of substantive data available in relation to the Taser’s effectiveness and the incomplete medical research, however, Members agreed that this did not justify the Force not having the equipment. In conclusion the introduction of the Taser was agreed in principle, subject to further detail being provided in relation to its implementation and deployment. This decision would be reported to the Police Authority following the subsequent report. In light of the previous discussions it was also requested that the issue of permanent arming be reviewed. Decision: Introduction of the Taser approved in principle. Action Required: i) ii) iii) By Whom: i) The Chief Constable Decision to be reported to the Police Authority. Further report to be compiled in relation to the implementation and deployment of the Taser. Review of permanent arming to be undertaken. ii) & iii) ACC Mr Sampson and Chief Inspector Galvin By When: i) ii) iii) Police Authority – April 2005 Command Team – 24 January 2005 With immediate effect ITEM 7 : INVESTIGATING SERIOUS SEXUAL ASSAULTS Summary of Discussion: Members considered a report, which put forward a revised policy for the investigation of serious sexual assault that aimed at providing more professional and effective investigations and improving the overall service to victims. The policy was modelled on a similar document used by the Metropolitan Police Service (MPS), Project Sapphire, which was identified as good practice. A/ACC Mr Bullock reminded Members of previous discussions in relation to vulnerable persons and the recent National Centre for Policing Excellence (NCPE) doctrine, which needed to be reflected in any new policy. The Chief Constable accepted the benefits of the suggestion, however, he indicated that further work was required. Following discussions it was agreed in principle that a policy was required, but further work to progress the project was now required. Decision: Proposal agreed in principle. Action Required: Project to be progressed. By Whom: ACC Mr Sampson By When: With immediate effect ITEM 8 : NCPE DOCTRINE IMPLEMENTATION Summary of Discussion: ACC Mr Sampson presented a paper that requested approval of a formal structure within the Force for the assessment and implementation of the NCPE doctrine. Members accepted the structure in principle, however, it was proposed that Management Support would undertake the role of Implementation Co-ordinator. This was agreed and the paper was noted. Decision: Formal structure agreed. Action Required: Management Support to act as Implementation Co-ordinator. By Whom: DCC Mr Brear/ACC Mr Sampson By When: With immediate effect ITEM 9 : IDENTIFICATION OF AN IMPLEMENTATION MANAGER FOR PIP Summary of Discussion: ACC Mr Sampson explained that the issue had previously been discussed at a Command Team Morning Meeting. He stated that NCPE had indicated that the Professionalising Investigation Project (PIP) involved a significant amount of work and he proposed that the currently vacant post of Chief Inspector Crime Training, Training and Development Centre, assumed responsibility for the PIP work in the first instance. It was acknowledged that the post might require further assistance, and ACC Mr Sampson indicated that should this be the case then a bid for additional resources would be made. The proposal was approved. Decision: Implementation Manager Post for PIP approved. Action By: ACC Mr Sampson By When: With immediate effect ITEM 10 : BUSINESS MANAGER GRADE Summary of Discussion: ACC Mr Smith introduced a report which explained that a review had been undertaken of the Business Manager role profile. The paper proposed that the role was established at two different grades to reflect the differing size and complexity of Business Manager posts in Force. Discussions ensued and it was agreed that more detailed work on the issue was required. DCC Mr Brear informed Members of a proposal for a Best Value Review of Divisional Administrative Support that was to commence in April 2005 and this could encompass the evaluation of the Business Managers role. It was also agreed that any changes resulting from the review would be backdated. In conclusion DCC Mr Brear undertook to promulgate the proposed way ahead through the Corporate Review process. Action Required: i) ii) By Whom: i) ii) By When: i) ii) April 2005. With immediate effect. DCC Mr Brear and Management Support DCC Mr Brear Business Managers role to be considered as part of the proposed Best Value Review of Divisional Administrative Support. Information regarding the way ahead to be promulgated through the Corporate Review process. ITEM 11 : POLICE PROMOTION ASSESSMENT POLICY & PROCESS Summary of Discussion: ACC Mr Smith presented the draft Police Promotion Assessment Policy and Process, which had previously been considered by the Command Team and the Joint Negotiating and Consultative Committee (JNCC). The Policy, which was presented for final consideration, was approved. Decision: Police Promotion Assessment Policy and Process was approved. Action By: ACC Mr Smith By When: With immediate effect ITEM 12 : REVISED POLICE STAFF CAREER BREAKS Summary of Discussion: ACC Mr Smith introduced the revised guidance for the Police Staff Career Break Scheme, which was presented for final ratification following its approval at the JNCC on 4 November 2004. It was noted that the main change was that career breaks could now be granted for a minimum of one year to a maximum of five years. The Guidance was then approved. Decision: Revised guidance for the Police Staff Career Breaks Scheme approved. Action By: ACC Mr Smith By When: With immediate effect ITEM 13 : REVISED DISCIPLINE PROCEDURE POLICE STAFF Summary of Discussion: ACC Mr Smith explained that the Discipline Procedure for Police Staff had been revised to reflect an ACPO circular that deemed membership of the British National Party was incompatible with being an employee of a Police Force. Members voiced their concerns in relation to the wording of the revision. Following discussions it was agreed that the revised procedure should reflect the language approved by ACPO and conform to that agreed for police officers. In light of this decision it was acknowledged that the issue would need to be re-presented to the JNCC. Action Required: i) ii) By Whom: i) & ii) ACC Mr Smith and Mr Watkinson By When: i) ii) With immediate effect JNCC – 16 December 2004 Discipline Procedure to be revised to conform to ACPO wording. Revised procedure to be submitted to the next JNCC meeting. ITEM 14 : SCHEDULE OF OUTSTANDING MATTERS Summary of Discussion: The Schedule of Outstanding Matters was reviewed and amended. ITEM 15 : TEAM BRIEFING SCHEDULE Summary of Discussion: The Team Briefing Schedule was reviewed and amended. ITEMS FOR INFORMATION ITEM 16 : INTERNAL CUSTOMER PERCEPTION SURVEY Summary of Discussion: Members considered a report which summarised the results of the 2004/05 internal customer satisfaction survey and compared the quality of service and the importance ratings with the previous year’s results. DCC Mr Brear requested that Managers were asked to reflect on their scores and the report was noted. Action Required: Consideration to be given to the results of the internal customer perception survey. By Whom: All Managers By When: With immediate effect ITEM 17 : FORCE PERFORMANCE Summary of Discussion: Members discussed a report which provided an overview of Force Performance and target achievement from April to the end of October 2004. As a point of clarity, ACC Mr Smith requested that the green ‘traffic light’ was identified as ‘better than’ as opposed to ‘improving’. This was agreed and the report was noted. Action Required: Management Support to be notified of the change in wording. By Whom: Mr Bridgeman By When: With immediate effect ITEM 18 : MONITORING ABSENCE & MONITORING ABSENCE – WAKEFIELD & CALDERDALE DIVISIONS Summary of Discussion: A report detailing the 2004/05 sickness absence figures for police officers and police staff along with a breakdown of how the absence was distributed between short, medium and long durations was considered. In addition a paper which updated the current position in terms of sickness levels for Wakefield and Calderdale Districts was put forward for noting. Members acknowledged that as discussed earlier the key issue would be next year’s sickness target. The reports were noted. ITEM 19 : BUDGET MONITORING Summary of Discussion: On behalf of ACO Mr Brook, DCC Mr Brear presented a report that provided a summary of the Force Budget position as at 31October 2004 and reported that there was an underspend of £3.898m (1.92%) against profiled budgets. The report was noted. ITEM 20 : CAPITAL BUDGET Summary of Discussion: DCC Mr Brear introduced a paper which outlined the progress of major schemes within the 2004/05 Capital Budget. The position as at 31 October 2004, including slippage from 2003/04 and additional approved expenditure, was £36.163m. It was identified that the I.T and Estates Departments were progressing significant schemes. Members noted the report. ITEM 21 : ANY OTHER BUSINESS a) HMIC/HMCPSI/MCSI Thematic – Payback Time Summary of Discussion: The Chief Constable drew Members attention to the joint Thematic and indicated that it impacted on every portfolio. ACC Mr Sampson confirmed that Detective Chief Superintendent Rennison was in receipt of the full report and he undertook to liaise with him to ensure all points were highlighted and taken forward. Action Required: Points raised in joint Thematic to be taken forward. By Whom: ACC Mr Sampson By When: With immediate effect b) Hay Panel Summary of Discussion: Following the discussions at the Command Team on 11 October 2004, further details on the composition of the interim Hay panels had been circulated Members as requested. Further information in relation to the proposed work to be carried out by consultants would be circulated following a meeting with the Head of Personnel and Training in early December. c) A/ACC Mr Bullock Summary of Discussion: The Chief Constable noted that this was the last Command Team meeting to be attended by A/ACC Mr Bullock. On behalf of his colleagues, the Chief Constable thanked him for all his contributions over the past three months and wished him well for the future.
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