UA College of Science and Medicine UMS Implementation Mapping Worksheet: Interdepartmental Billing Form As of February 24, 2005 Note: This form only ever prints one page. Reference Number prints in upper right hand corner Field # Interdepartmental Billing Form UMS Procurement Input: Section Field Notes 1 Date: Header Ordered Date 2 Requisition, Invoice, Credit ------- ------- Always check Requisition box. Payee Information UMS will check the Customer Account for 3 letter identifier and check the appropriate box. If 3 letter identifier does not exist, UMS will print check the 3 "Vendor" check boxes Header Vendor Name Other box and print vendor name on line. Customer Information 4 Customer Department Header Org Stamp Reporting Node 5 Contact Person Address Tab Contact Name 6 Phone Address Tab Contact Phone 7 Title ------- -------- UMS does not currently have this information. Ship To Information If no Ship To address, check To Be Picked Up. If 8 To Be Picked Up or Deliver To: Address Tab Ship To Ship To address exists then check Deliver To. 9 Name Address Tab Ship To First line of Ship To address 10 Phone Address Tab Ship To Phone Number of Ship To 11 Building/Room Address Tab Ship To Second line of Ship To address Funding Section 12 Account Funding Center 13 Object Code Funding Acct. Obj 14 Ref #1 ---- ---- Leave blank 15 Quan Purchase Items Qty Based on the Item number on the Funding line pull 16 UOM Purchase Items Unit the appropriate purchase item quantity. Description 17 Unit Cost Purchase Items $/Unit is max 20 characters. 18 Amount Purchase Items Amount 19 Summary Description Purchase Items Description 20 Total ----- ---- Calculate total from Amount column Tags and Funding Lines We will append the tag to the description field in parenthesis or place on next line. If there are multiple tags for one line, the user will split the amount into multiple lines and we will group them for the printing of the form. So, in Funding, we will look for an exact match of Item, Center, Acct Obj for grouping. These Notes Print 21 Additional Descriptions and Comments Notes Tab on Form 22 Authorized Dept Signature This area will be populated when the Object Code For IDB Use Only selected is classifed as a Revenue. Invoice To 23 Contact Person Addresses Tab Address field The name must be entered in the first line Invoice To Phone 24 Phone Addresses Tab field 25 Account Funding Center 26 Object Code Funding Acct. Obj If the amount is negative print the absolute value in the Credit field. If the amount is positive print the 27 Credit / Debit Funding Init Commit absolute value in the Debit field.
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