Department of Homeland Security Renewable Energy Roundtable by cgz15130


									                                    Meeting Summary

                       DHS Renewable Energy Roundtable
                           Crystal Gateway Marriott
                              Arlington, Virginia
                               January 5, 2009

Executive Summary

The Department of Homeland Security (DHS) Renewable Energy Roundtable met at the Crystal
Gateway Marriott in Arlington, Virginia, on Monday, January 5, 2009. The meeting led into CAO
Forum 2009.

The DHS Renewable Energy Roundtable served to familiarize DHS components with available
renewable energy technologies, and to help components create sound business cases for
renewable energy projects. It explored how to evaluate, finance, and deploy available
renewable energy technologies for DHS facilities.

Steve White of the DHS led the meeting with special remarks and presentations from Don
Bathurst (CAO, DHS), Teresa Pohlman (Director of Occupational Safety and Environmental
Programs, DHS), Doug Brookman (Public Solutions), and several technical experts from the
National Renewable Energy Laboratory (NREL). The following extended summary outlines each
roundtable session.

Extended Summary

Welcoming Remarks
Don Bathurst: Department of Homeland Security

Don Bathurst opened the first DHS Renewable Energy Roundtable by welcoming participants
and stressing the importance of energy management and renewable energy within DHS
components. Among his remarks included an overview of DHS energy consumption, renewable
energy requirements, and an urging to do more.

As the largest energy consumer in the United States, the Federal Government has a great
responsibility to promote the use of renewable energy technologies at Federal sites. The
Federal Government has an annual energy bill of $9.6 billion with $3.9 billion spent on energy to
operate 500,000 facilities. DHS spent more than $445 million in fiscal year (FY) 2008.

The Energy Policy Act (EPAct) of 2005 requires Federal agencies to consume a minimum
amount of electricity produced from renewable technologies leading up to a minimum of 7.5% in
FY 2013. In 2008, 3.7% of DHS electricity was generated by renewable sources. Although the
DHS is on track for meeting renewable energy goals, the challenge is to do better.

Overview Presentation
Steve White: Department of Homeland Security

Introduced by Sheila Hayter of NREL, Steve White provided an overview of renewable energy
technologies and outlined how DHS components and the larger Federal Government are
capitalizing on renewable energy technologies to improve energy management while enhancing
national security. His presentation outlined:

       •    The significance of renewable energy to national security and the DHS mission
       •    Resources available across the U.S. to power renewable energy sources across
            solar, wind, and biomass technologies
       •    Current energy consumption trends for the DHS and larger Federal Government
       •    Energy requirements outlined by current legislation and executive orders
       •    Technical schematics for renewable energy technologies across:
                o Wind energy
                o Photovoltaics (PV)
                o Solar hot water (SHW)
                o Solar ventilation preheat
                o Biomass to heat
                o Biomass to electricity
       •    DHS and Federal Government renewable energy deployment examples

Steve White’s presentation is available online at

Additional Remarks
Teresa Pohlman: Department of Homeland Security

After the overview presentation, Teresa Pohlman took the floor to reiterate the importance of
deploying renewable energy within DHS components. She charged the audience with the
responsibility of bringing renewable energy to their components, and reporting renewable
activities back to the larger group – essentially creating a DHS Renewable Energy Working
Group (REWG).

The first task of the DHS REWG group is creating a white paper that outlines:

       1.   Working group mission statement
       2.   Relevance and importance of the working group mission to DHS
       3.   Top priorities and opportunities for DHS and components
       4.   Supporting actions and activities
       5.   DHS renewable energy deployment

An abstract of the DHS REWG white paper, developed during the session, is available online
(PDF 81.3 KB). Download Adobe Reader. The full white paper will be developed over the
coming months by the DHS REWG.

Creating Strategies for Getting More Projects Done
Doug Brookman: Public Solutions

Doug Brookman opened a group discussion. Participants were invited to introduce themselves
with an emphasis on renewable energy and energy management experience. A series of
questions were then asked on:

       •    Who here has responsibility for energy planning and renewable energy deployment?
       •    How are these decisions made? Is there a process in place?
       •    What would it take to make renewable energy deployment easier?
       •    What roadblocks stand in the way of renewable energy projects?
Demonstrations of Viable Renewable Energy Technologies
(NREL Technical Experts)

The following subject matter experts from the National Renewable Energy Laboratory (NREL)
presented on various renewable energy technologies, answering any participant questions.

       Biomass Energy (PDF 2.94 MB)
       Scott Haase: National Renewable Energy Laboratory

       Scott Haase is a senior project leader with the Deployment and Industrial Partnerships
       Center at NREL. He assists Federal agencies, Indian tribes, and local communities in
       implementing renewable energy projects with a focus on biomass technologies.

       Haase provided an overview of biomass options, issues, and opportunities. He outlined
       the many reasons to deploy biomass, detailing how it is abundant and renewable,
       always available (generating power 24/7), one of the best sources for thermal heating,
       and how it can generate liquid fuels. He also provided potential issues with biomass
       feedstock source location, abundance, and potential competitive threats, as well as the
       environmental impact (positive and negative) of biomass applications. The presentation
       examined potential biomass opportunities by detailing current deployments within the
       Federal sector.

       Solar Hot Water (PDF 1.41 MB) / Solar Ventilation Preheat (PDF 2.3 MB)
       Andy Walker: National Renewable Energy Laboratory

       Andy Walker is a senior engineer at NREL supporting the Department of Energy’s (DOE)
       Federal Energy Management Program (FEMP). He conducts engineering and economic
       analyses of energy efficiency and renewable energy projects in Federal buildings.

       Walker covered solar thermal applications through solar hot water and solar ventilation
       preheat technologies. The presentation provided a historical overview of each
       technology, an overview of the latest technology schematics, pros and cons for these
       technologies, the cost-effectiveness and efficiency of each technology, and typical pay
       back periods for average deployments.

       Several deployment examples were given during the presentation, including a solar hot
       water deployment in U.S. Coast Guard housing.

       Solar Electric (PDF 462 KB)
       Jesse Dean: National Renewable Energy Laboratory

       Jesse Dean is as a senior engineer with the Integrated Applications Group at NREL. He
       provides renewable energy design assistance and energy efficiency analyses for new
       and existing buildings. He has expertise in solar PV, concentrating solar power, and
       solar hot water systems.

       Dean provided an overview of both on-grid and off-grid PV technologies for Federal
       facilities. Sun exposure is easy to predict within 5% to 10%, making it one of the more
       predictable renewable energy sources. A south-facing PV array with a slight tilt angle
       covers most applications. These deployments can be integrated into electricity grids, but
       can also stand alone in off-grid applications to offset diesel and other energy costs.
The presentation outlined key issues to consider in the PV planning process, including
geographic location, sun exposure obstructions, and roof age. It also explored available
financing mechanisms and PV incentives at both the Federal and state level. Several
planning resources are also available for assistance, including NREL’s In My Backyard
mapping tool.

Wind Energy (PDF 2.73 MB)
Trudy Forsyth: National Renewable Energy Laboratory

Trudy Forsyth is a senior project leader at NREL’s National Wind Technology Center
where she works with U.S. manufacturers of small wind turbines to design and test
prototypes. She also leads the DOE Small Wind Turbine Field Verification Project to test
small turbines to International Electrotechnical Commission standards. Forsyth leads the
DOE Distributed Wind Program and is part of NREL’s Wind Powering America team.

Forsyth covered wind distribution system for the Federal sector. The presentation began
by outlining questions Federal agencies must answer to evaluate wind opportunities,

       •   Do you have a wind resource?
       •   How high are your energy costs?
       •   Do you have enough land to make a wind turbine high enough (needs to be
           two times higher than the highest wind obstruction)?
       •   Are there Federal and/or state incentives that can be used?
       •   Do you have someone to install and maintain the system?
       •   Do you want an off-grid or on-grid system?

These questions were followed by a map outlining wind resources across the U.S. A
U.S. map of incentives was also shared. Additional incentive information can be
obtained through the Database of State Incentives for Renewables and Efficiency
(DSIRE). Typical pay back schedules were discussed.

Forsyth detailed the growing refurbished wind turbine market, as well as the various
manufacturer and product opportunities for wind turbines. Deployment obstacles were
covered, including the impact of wind turbines on local wildlife. For most projects, an
environmental study covering wildlife and bird migratory patterns is required.

Financing Mechanisms (PDF 527 KB)
Karen Thomas: National Renewable Energy Laboratory

Karen Thomas is the team leader for the Alternative Financing Team at NREL, which
helps Federal agencies fund renewable energy and energy efficiency projects. She
provides technical support to Federal agencies and utilities and helps Federal agencies
develop energy management plans.

Financing is often the most difficult aspect of renewable energy projects. Thomas
outlined potential financing mechanisms available to help fund renewable energy and
energy efficiency projects, including energy savings performance contracts (ESPCs),
utility energy services contracts (UESCs), and power purchase agreements (PPAs). The
presentation examined the differences between the mechanisms, and the legislative
authority enabling each contract type. Both the pros and cons were also examined, as
       well as the best application for each mechanism for specific renewable energy
       opportunities for DHS components.

       An overview of resources available to streamline the financing process, including NREL,
       the Department of Energy (DOE) and its Federal Energy Management Program (FEMP),
       utility providers, and energy service companies (ESCOs).

Building an Effective Business Case for Renewable Energy
Doug Brookman: Public Solutions

Doug Brookman asked a series of questions to explore how DHS components propose, plan,
and implement renewable energy projects. Questions covered:

       •   Overall goals in building a business case
       •   Precursors and past experiences in renewable energy
       •   Potential opportunities for renewable energy in attendee DHS components
       •   Decision making processes and approval obstacles and opportunities
       •   Funding obstacles and opportunities
       •   Implementation obstacles and opportunities

Participants also asked questions surrounding renewable energy technologies, DHS
deployment processes, and available resources from NREL and other sources.

Small Group Task: Capturing the Basics of the Value

The participants broke into smaller groups to share expertise in building effective business
cases for renewable energy projects. The U.S. Coast Guard met as one group, while several
other groups formed by renewable energy technology.

At the end of the small group discussions, a DHS REWG mission statement was drafted and a
list of needed resources was compiled.

       DRAFT MISSION STATEMENT: To support the DHS in its mission of providing a secure
       future for America by ensuring energy reliability, security, and independence through the
       planning and deployment of renewable energy technologies and systems.

The resources spanned products, processes, and people.

Products                        Processes                        People
• DHS-specific resource         • Training awareness             • DHS renewable energy
   maps                         • Description of what’s             working group
• Screening tools                  possible                      • Coordinated/integrated
• Training awareness            • Financing assistance and          team approach across
• Financing opportunities          training                         DHS components
• DHS renewable energy          • Standardization of DHS         • Local champions and
   policies by component           renewable energy policies        district leaders
• DHS renewable energy          • DHS renewable energy
   mandates and initiatives        mandates and initiatives
• Communications
Closing Remarks and Next Steps
Steve White: Energy Program Leader, Department of Homeland Security

The meeting closed with a meeting summary and discussion of next steps. NREL will work with
Steve White and DHS to provide a summary and presentation files from the meeting. The Web
site will also be expanded into an ongoing resource and communication tool. With this
summary, Steve White concluded the first annual DHS Renewable Energy Roundtable.


         First Name     Last Name     Organization
         Don            Bathurst      Department of Homeland Security
         Teresa         Pohlman       Department of Homeland Security
         Steve          White         Department of Homeland Security
         Charles        Parsons       Customs and Border Protection
         Dave           Song          Customs and Border Protection
         Mark           Gable         Customs and Border Protection
         Willis         Hunter        Federal Law Enforcement Training Center
         Andy           Walker        National Renewable Energy Laboratory
         Karen          Thomas        National Renewable Energy Laboratory
         Sheila         Hayter        National Renewable Energy Laboratory
         Gabrial        Boeckman      National Renewable Energy Laboratory
         Jesse          Dean          National Renewable Energy Laboratory
         Scott          Haase         National Renewable Energy Laboratory
         Trudy          Forsyth       National Renewable Energy Laboratory
         Peter          Wixted        Office of Safety and Environmental Programs
         Bob            Baer          Science and Technology Directorate
         Ted            Mitchell      Science and Technology Directorate
         Dave           Song          Science and Technology Directorate
         Holly          Tuck          Transportation Security Administration
         Ed             Wandelt       U.S. Coast Guard
         Hassan         Zaidi         U.S. Coast Guard
         Ken            Malmberg      U.S. Coast Guard
         Nora           Meissner      U.S. Coast Guard
         David          Sox           U.S. Coast Guard
         Phyllis        Stange        U.S. Coast Guard
         William        Logan         U.S. Coast Guard
         T.J.           Granito       U.S. Coast Guard
         Leslie         Friedlander   U.S. Immigration and Customs Enforcement
         Dennis         Pennett       U.S. Secret Service
         Regina         Larrabee      Veteran’s Administration


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