What is Web-based Project Management

What is Web-based Project Management? Joel T. Swift, Architect UC Davis Architects & Engineers Joel Swift       Senior Project Manager, UCD Architects & Engineers Placer County Design Architect Client's Perspective (1996 Architecture California) CSUS CM Guest Lecturer Online Manuals Web-Based Project Management  What is it? (This discussion to provide some examples)  What can it do for me? How does it work? (Some ideas and basis for further discussion)  (Won’t address in detail – costs, staffing, logistics – many sidebar discussions…) Web-based Tool Options  Off the shelf tools (Outlook Web Access, Buzzsaw, Prolog Website)   Inhouse customized programming Outsource consultant (PRISM, Lotus Notes, Frontpage) (corporate website presence, office manuals, PRISM) Alphabet Soup DP creates CDs adhering to ADA, UBC and DSA, for UCD A&E; CM, GC, DP and A&E process RFI, COR, FO to construct project, all on the www using HTML, ftp, XML and java… Ready for a coffee break? UC Davis and Tidal Wave II Historic growth+ Historic construction volume + Limited staffing and funding = Need for new Project Management Paradigm Case Study – UCD Genomics       Heavy Workload Staffing $95million, high quality, high profile Accelerated schedule Public contracts Competition for high quality contractors Design Phase Web Tools Collaboration Tools  A&E Website  Buzzsaw Uses  Communication tool  Recruitment tool PRISM A&E Website www.ae.ucdavis.edu  Public Information  Campus Standards  Design Professional Selection  Contractor Advertisement  Project Updates  Meeting Information   PRISM  PROs Basic web access Generic Cost (no cost to project) CONs No Security Limited posting of documents Administration Did not meet project time requirements     A&E Website www.ae.ucdavis.edu  Public Information  Campus Standards  Design Professional Selection  Contractor Advertisement  Project Updates  Meeting Information Buzzsaw       Buzzsaw.com (now Autodesk) Secure Information Design Drawings Photographs Meeting Notes Design Review packages Project tackboard Buzzsaw         Buzzsaw.com (now Autodesk) Secure Information Design Drawings Photographs Meeting Notes Design Review packages Project tackboard   PROs Easy Administration Easy Access Reduced printing costs Speed     CONs Mac Users Netscape Users Did not meet Bidding and CA needs Cost Construction Phase Web Tools Document and process management   PRISM Prolog Website Web Cam Security   PRISM  RFIWeb SubmittalWeb  PRISM RFIs PRISM Submittals Prolog Website Prolog RFIs Prolog Submittals Webcam    Track progress Communicate Project Project Record Security   Palmpilot reporting Model for inspector’s punch lists Communication     Project Updates Traffic Advisories Websites, listservs. Communication     Project Updates Traffic Advisories Websites, listservs. Office Manuals Process management  UCD Campus Standards and Design Guide  UCD PM Manual  Private online manuals Challenges/ Lessons Learned       Emerging and shifting technology - Lack of standards Technology challenges Cultural challenges Training Absorption – small firms, office cultures Find the Right Tool for the Job – know the users Above: Joel’s Tip of the day: Do not sit on your palmpilot Vision    Web-based project management becomes norm Design/ Construction team proficiency will be prerequisite Good, single source tool for entire process Above: Project Website Thank You Joel T. Swift, Architect UC Davis Architects & Engineers