Winter Maintenance Plan by fvp12618

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									                                                               Roads and Neighbourhood Service
                                                                          Winter Maintenance
                                                                           Policy & Procedures
                                                                                    2009/2010




East Dunbartonshire Council, Tom Johnston House, Civic Way, Kirkintilloch, Glasgow G66 4TJ
Tel: 0141 578 8000      Fax: 0141 578 8550        Clarence: 0800 232 323
             EAST
        DUNBARTONSHIRE
           COUNCIL




ROADS AND NEIGHBOURHOOD SERVICE




      WINTER MAINTENANCE

     POLICY AND PROCEDURES
                             Contents

Section 1     Introduction

1.1 – 1.3


Section 2     Policy

2.1 – 2.11


Section 3     Operational arrangements & procedures

3.1 – 3.5     Preparation for operations
3.6 – 3.20    Forecasts and decisions making process
3.21 – 3.30   Resources
3.31 – 3.44   Warning signs
3.35 – 3.38   Salting
3.39 – 3.43   Liaison with Police
3.44 – 3.48   Operational reporting and retention of records



Appendix “A” Arrangements with adjacent councils

Appendix “B” Plant and vehicles

Appendix “C” Salting specifications

Appendix “D” Contact numbers

Appendix “E” Distribution list
                            EAST DUNBARTONSHIRE COUNCIL

                         ROADS AND NEIGHBOURHOOD SERVICE

                               WINTER MAINTENANCE PLAN


SECTION 1.           INTRODUCTION

1.1   East Dunbartonshire Council (The Council) as Roads Authority has a statutory obligation under
      the provisions of Section 34 of the Roads (Scotland) Act 1984 to take such steps that are
      considered reasonable to prevent snow and ice endangering the safe passage of pedestrians and
      vehicles over public roads which, by definition, includes carriageways, footways, footpaths and
      pedestrian precincts.

1.2   The purpose of the Council’s Winter Maintenance Plan is to set out the operational parameters
      and procedures that will ensure that the statutory obligations are achieved.

1.3   It should be noted that this Plan refers to the treatment of the public road network only. The
      treatment of other areas over which the Council has responsibility, such as housing car parks,
      accesses to public buildings, etc., are subject to other arrangements.


SECTION 2.           POLICY

2.1                     s
      It is the Council' aim to provide an effective and efficient winter maintenance service within
      the resources available that will allow the safe movement of pedestrian and vehicular traffic
      appropriate to the prevailing weather conditions.

2.2   The general objective is to establish a pattern of working which will keep delays, diversions
      and road closures to a minimum during adverse weather conditions.

2.3   The winter maintenance operations will be conducted with due regard to the provisions of the
      Health and Safety at Work Act, 1974.

2.4   The standards set out in the Council’s winter maintenance Plan are generally consistent with
      those contained in the “Well - Maintained Highways” – Code of Practice for Highway
      Maintenance Management dated July 2005.

2.5   The operational and financial resources available for the winter maintenance service are limited
      and accordingly it is necessary to prioritise the treatment of both the carriageways and footways
      that make up the public road network. These priorities are shown in Tables A and B overleaf.
Table (A) - Carriageways

      Category Type                     Description/Comment
      1        Main Distributor         Roads which essentially link the centres of population
               Roads                    and commercial activity. At least one access to each
                                        school will be included in this category.
      2            Local Access Roads Roads which distribute traffic within a district and link
                                        the Main Distributor Roads with the General Access
                                        Roads. At least one road into each residential area as
                                        well as roads that have steep gradients or tight bends
      3+4          General Access Roads Roads which provide access to residential and industrial
                                        areas (See Item 2.8)

                   Prospectively            Only those that are complete and in their one year period
                   Maintainable Roads       of maintenance. (See Item 2.8)

                   Public Car Parks         (See Item 2.8)


2.6       It is intended, as far as is reasonably practicable, that during precautionary salting all Category
          1 and 2 Roads will be treated before the start of the morning peak, i.e., before 07.30 hrs.

2.7       Access Roads to Ambulance Depots, Main Police Stations, Fire Stations, Main Bus Routes and
          at least one road to every primary and secondary school will be treated during the treatment of
          Category 1 and 2 Roads.

2.8       The remainder of the network will only be treated during prolonged periods of adverse weather
          (frost, ice or snow) to the extent that weather conditions permit available resources to be
          allocated to these other roads, following the satisfactory treatment and completion of all
          category 1 and 2 routes. Treatment of the remainder of the network may take several days from
          the onset of prolonged severe weather.

2.9       If the weather forecast only predicts icy conditions above certain heights, or in certain
          localities, then only the roads at these locations will be treated. It should be noted that in these
          circumstances the actual conditions of the road network will be monitored and, if necessary,
          additional resources will be deployed.
Table (B) - Footways

Category     Type                             Description/Comment
1            Main Shopping Areas              Footways in town centres and pedestrian
                                              precincts.

2            Busy Urban Areas                 Footways adjacent to community centres, main
                                              facilities/busiest locations used by the elderly,
                                              health centres, schools. Also footways where
                                              physical features such as steep gradients or
                                              drainage problems create enhanced risks.

3            Less used Urban Footways         (See Item 2.8)
4            Rural Footways                   (See Item 2.8)

2.10   Footways and footpaths tend to retain more residual deposits of road salt and therefore it is not
       always necessary to treat them every time there is a prediction of the onset of freezing
       conditions. However, on each occasion an assessment will be made of the level of residual salt
       and when necessary treatment will be carried out.

2.11   When it is determined that it is necessary to treat the footway network it is intended, as far as is
       reasonably practicable, that all Category 1 and 2 footways will be treated before 08.30 hrs.
       This will be subject to prevailing weather conditions and available resources.


SECTION 3 OPERATIONAL ARRANGEMENTS & PROCEDURES

3.1    Before the onset of the winter maintenance period the Roads and Neighbourhood Operations
       Manager will liaise with adjacent Authorities to establish contact points for winter maintenance
       operations and to determine the arrangements for the treatment of shared routes. Details of
       these arrangements are included in Appendix (A) of this document.

3.2    In the event of an unpredicted emergency, the response time is the time between making the
       decision that operations are required and the vehicles leaving the Depot. This time is targeted
       at one and a half hours; however, this could be exceeded given the prevailing weather
       conditions and availability of resources.

3.3    The treatment time is the time between the vehicles leaving the Depot and the completion of
       treatment on routes. This time should not exceed three hours in normal circumstances.

3.4    Snow and ice clearance will be carried out on the basis of the general priorities detailed in
       Paragraph 2.5 although the treatment times will be extended. Priority will be given to the
       opening of at least one route to rural communities. In extreme snow and ice conditions
       operations will concentrate on Category (1) routes. Close liaison will be maintained with the
       police in these circumstances.

3.5    Salt bins for use by the public will be placed at strategic locations. These bins will be regularly
       serviced throughout the winter and will remain at these locations unless a problem arises.

3.6    METEOROLOGICAL FORECASTS AND DECISION MAKING PROCESS

3.7    The meteorological forecasts and road warning will be provided by the Meteo Group UK Ltd
       (MG). The Council has installed 3 No. Road condition sensor stations at strategic points
       throughout the area. The sensors give various information relating to actual road conditions
       such as:
       •   Road condition, i.e., wet, dry, frost or snow
       •   Residual salt
       •   Road surface temperature

       The location of the stations are:
       • Strathblane Road at Haughhead, Lennoxtown
       • Kilsyth Road at Shirva Road, Kirkintilloch
       • Baljaffray Road, Bearsden

       The information received from the stations is transmitted to (MG) to be used in conjunction
       with other meteorological data collected separately to predict the weather conditions
       throughout the area.

3.8    Each day throughout the winter maintenance period (MG) shall prepare and transfer, via the
       Web, a 24 hour textual forecast before the following times:

           0700 hours
           1200 hours
           1900 hours

       This textual forecast shall cover the following 24 hour period. The forecast shall include a
       description of the forecast weather conditions, forecast minimum road surface temperature,
       times between which the road surface temperature and air temperature will be at or below zero
       degree celsius, comments on weather conditions and weather hazards likely to affect road
       conditions, and start and end times of precipitation.

3.9    A two to five day forecast covering a general geographical area of East Dunbartonshire will be
       issued by the (MG) on a daily basis.

3.10   Warning of heavy snow, heavy rain or severe gales will be issued whenever any of these are
       likely to cause widespread disruption to traffic on the road network. (MG) will, in the first
       instance, make contact with the ‘on call’ duty officer to advise him/her of the warning. The
       duty officer will then refer to the Council’s web page for a textual update of the warning. The
       duty officer will arrange the appropriate response to the predicted weather conditions.

3.11   Non routine updates shall be prepared by (MG) before midnight whenever necessary. (MG)
       shall telephone the duty officer two hours prior to the onset of changed conditions and shall
       issue non routine updates to the Council’s web page. The duty officer will arrange the
       appropriate response to the predicted weather conditions.

3.12   There will be unlimited 24 hour direct access to the Duty Forecasters at (MG)    throughout
       the winter period.

3.13   During periods of adverse forecasts and where there is uncertainty about course of action
       required as a result of the forecast update, consultation should take place with trained and
       experienced members of staff and/or the Duty Forecaster at MG.

3.14   Internet Web page will be provided to allow for the posting of decisions taken by EDC and our
       neighbouring councils. This will allow for continuity of service to be monitored and actions
       taken where it is considered appropriate. EDC actions will be posted on the message board
       together with update to proposed actions.

3.15   During major winter events a control centre, staffed by EDC Roads and Neighbourhood
       Services personnel and other Services as required will co-ordinate the use of Council resources
       and external contractors for the duration of operations.
3.16   If freezing conditions are forecast or are expected after rain then salting operations will be
       delayed as long as possible to minimise the chance of the loss of salt through run-off.

3.17   If freezing conditions coincide with rain then salting operations will commence as soon as
       possible and will continue until all Category 1 and 2 roads are free of ice conditions.

3.18   In marginal conditions when the weather forecast does not indicate icy conditions but the
       temperature is expected to fall below +1o the Category 1 and 2 roads on the patrol route will be
       carefully monitored by the Patrol. If significant areas of ice are identified the Patrol will
       commence treatment immediately and initiate call-out arrangements.

3.19   During prolonged and severe weather conditions additional resources will be deployed on a
       needs basis using other Council departments and external contractors as appropriate.

3.20   Roads and Neighbourhood Operations Manager will collate and provide a stand-by rota
       covering Duty Officers, Depot Supervisors and Operators for the winter maintenance period.
       The stand-by will commence early October and continue through to the end of April.
       However, this period may be altered should conditions warrant.

3.21   MANNING LEVELS & RESOURCES

3.22   In marginal conditions it may be necessary to deploy a Patrol to monitor certain roads and
       weather conditions. The Patrol will assess road conditions and salt patrol routes as instructed.
       The Patrol will also salt areas of seepage and known wet spots.

3.23   All carriageway salting routes will be single manned.       During snow clearing operations,
       however, all salting routes will be double manned.

3.24   All footway salting routes will be double manned i.e., tractor and pick-up drivers.
       Should additional footway crews be required for hand casting operations then an assessment
       will be made based on available resources and prevailing weather conditions.

3.25   PLANT

3.26   Fleet Services will carry out pre- winter checks on all vehicles and plant required for winter
       maintenance treatment and snow clearance. This check will include the calibration of the
       gritting controls etc.

3.27   Arrangements will be made for the appropriate training for all personnel who are involved in
       winter maintenance operations.

3.28   At the beginning of the winter maintenance period a full scale trial of the winter maintenance
       procedures will take place. This trial will include the driving of all specified Category 1 & 2
       routes, the fitting of snow ploughs to vehicles, the setting of the controls to vary the rate of
       spread, etc. Any problems encountered during the trial will be referred to the Team Leader,
       Maintenance. The winter trial will be set for early October.

3.29   All vehicles and plant are to be routinely maintained throughout the winter maintenance period.
       Priority is to be given to repairs to winter maintenance equipment during the winter period by
       our Council’s fleet repair department.

3.30   A list of the plant available for the winter maintenance is given in Appendix “B” of this
       document.
3.31   WARNING SIGNS

3.32   Throughout East Dunbartonshire there are always a number of locations where there are wet
       spots on the public roads. Unfortunately it is not possible to resolve all of these prior to each
       winter and thus the following arrangements have been made.

3.33   Until such time as the drainage repairs can be undertaken arrangements will be made to locate
       ice warning and flooding signs at wet spots of which the Council is aware of and which are
       deemed to pose a significant risk.

3.34   SALT

3.35   The variable nature of the conditions during the winter maintenance period makes it very
       difficult to specify the exact rate of salt spread. Notwithstanding the rates of spread detailed in
       the table of Appendix “C” should be used wherever possible.

3.36   Road salt will be purchased prior to the onset of winter and delivered to Broomhill Depot for
       storage. Rock salt will be managed by the salt supplier to ensure a minimum reserve of 2600
       tonnes is maintained until the end of January. Thereafter the stockpile will be reduced as far as
       the prevalent weather conditions allow.

3.37   Members of the public may uplift small quantities of salt free of charge from either Broomhill
       Depot or the local salt bins. The public will be responsible for supplying a suitable container.

3.38   LIAISON WITH THE POLICE

3.39   When snow conditions have rendered a route unsafe for use it must be closed to all traffic. The
       closure of a road in these circumstances must only be carried out on the instruction of the
       Police. Accordingly close liaison must be maintained with them to confirm any decision to
       close a route. Routes closed by Police instruction must only be re-opened on Police instruction.
       Police contact telephone numbers are given in Appendix D of this Document.

3.40   The Roads and Neighbourhood Operations Manager must be informed as soon as possible of
       any roads closed by snow conditions. He must also be consulted on any diversion route
       necessitated as a result of such a closure.

3.41   It will be the responsibility of the Police to liaise with adjacent Police authorities on any
       closures.

3.42   In severe snow conditions over long periods it should be noted that all the available snow
       ploughs will be concentrating on keeping the Category 1 roads cleared and therefore no
       timescales will be given for the clearance of lower priority routes.

3.43   OPERATIONAL REPORTING AND RETENTION OF RECORDS

3.44   Throughout the winter maintenance period roads maintenance staff will produce and manage
       the following reports. Details of all actions taken place during the previous 24 hours. Reports
       should provide information on routes salted, quantities of salt used, times of operations, plant
       and labour, roads closed, additional resources used and detail of any other major problems.

       Any major incidents should be reported as soon as practically possible to the Roads and
       Neighbourhood Operations Manager.
3.45   EDC Roads and Neighbourhood Services will be responsible for preparing and retaining the
       following records for a minimum period of five years.

       A.   MG forecasts including all updates
       B.   Decisions taken based on MG forecasts
       C.   Decisions taken based on other reports e.g., Police or EDC Call Centre Reports.
       D.   Maximum and minimum air temperatures recorded during any action.
       E.   Details and timings of routes salted

3.46   Records from the Council’s ice detection stations are held by the service provider.

3.47   All statements to the Press, Radio and Television regarding winter maintenance will be made
       through the Director of Corporate and Customer Services.
APPENDIX A - ARRANGEMENTS WITH ADJACENT COUNCILS


  Roads to be treated by Adjacent Councils         Roads to be treated by East
                                                   Dunbartonshire
  North Lanarkshire Council                        North Lanarkshire Council
  No formal agreement with North Lanarkshire       No formal agreement with East
  Council                                          Dunbartonshire Council

  Glasgow City Council                             Glasgow City Council
  1.    A879 Balmore Road - small section south    1.    Balmuildy Road - from boundary
        of Allander Toll roundabout.                     westwards to Balmore Road.
  2.    Colston Road - From Kirkintilloch Road     2.    Colston Road - From Balgrayhill
        westwards to Railway Bridge at boundary.         Road westwards to Kirkintilloch
  3.    Boclair Road - Glasgow Council to grit           Road.
        from Allander Toll west towards Boclair    3.    Boclair Road - EDC to do from
        Farm.                                            Boclair Farm east to Allander Toll.
                                                   4.    Switchback Road - From boundary to
                                                         Islay Avenue, Islay Avenue and also
                                                         part of Islay Road.
                                                   5.    Westerton Avenue - Westbound
                                                         section along to Switchback Road.
                                                   6.    Bishopbriggs Relief Road –E D C
                                                         will only grit to boundary.
  West Dunbartonshire Council                      West Dunbartonshire Council

  1.     Cochno Road - Between boundary to         1.      Duntocher Road - between boundary
         Duntocher Road.                                   and Faifley Road.
  Stirling Council                                 Stirling Council
                                                   1.      Crow Road – EDC only grit to
  No reciprocal arrangements.                             boundary.
                                                   2.      Strathblane Road – EDC only grit to
                                                          boundary.
                                                   3.      Stockiemuir Road – EDC only grit to
                                                          boundary.
                                                   4.      Mugdock Road – EDC only grit to
                                                          boundary.
APPENDIX B - PLANT AND TRANSPORT

Broomhill Depot

Description                 Weight   Capacity    No of.
Large Road HIABs/Gritters   26.0T    9 cu. m.    4
Road Tippers/Gritters       18.0T    6 cu. m.    4
Road Tippers/Gtritters      10.0T    2.5 cu m.   7
Small Tippers/Gritters      7.5T     2 cu. m.    6
Small Tippers/Gritter       3.5T     1 cu. M     2
Footway Tractor Gritters                         10
JCBs                                             2
Loading Shovel                                   1
APPENDIX C

        Operation                     Conditions               Rate of Spread
                                                                 (gms/m2)
Precautionary Salting       Frost or Light Snow anticipated.       10-15
                            Freezing conditions expected           20-40
                            after rain.
                            Continuous snow forecast               20-40 *
Post Salting                When ice has formed on the             20-40 **
                            Road.
Snow Accumulates after      Moderate accumulation in                  20
Pre Salting                 excess of 30mm. ploughing
                            supplemented by salting.
                            Temperature falls or prolonged            40
                            falls of snow, salt spread
                            increased.
Treatment of hard packed    Less than 20mm. thick and               20-40
snow and ice                temperatures not below minus
                            50 C.
                            Greater than 20 mm. thick or            20-40
                            Temperatures below minus
                            10oC. use salt/grit mixture.

       *       Rate dependent on the severity of the forecast.
       **      Rate dependent on the air temperature and the amount of ice.
APPENDIX D – CONTACT NUMBERS

EDC
Out of Hours
Contact Centre                Broomhill Depot, Kirkintilloch        0800 052 5574

Strathclyde Police
Strathclyde Police            Force Control                         0141 532 5400
Road Policing Complex         Helen Street                          0141 532 6400
Kirkintilloch Police Office   Southbank Street                      0141 532 4400
Milngavie Police Office       Main Street                           0141 532 4000
“C” Division                  Baird Street                          0141 532 4100
“D” Division                  Maryhill Road                         0141 532 3700

Weather Information
Name and Address              Phone Number                     Web Address
Meteo Group                   02079 637 5777                   www.paweathercentre.com
292 Vauxhall Bridge Road
London, SW1V 1AE

North Lanarkshire Council
During Working Hours
Duty Officer              Roads Manager                             0141 773 5800

Outwith Working Hours
Northline                     Emergency Reporting Centre            0141 781 6555

Glasgow City Council
During Working Hours
Duty Officer                  General Number                        0141 287 9000

Outwith Working Hours
RALF                          Emergency Reporting Centre            0800 37 36 35

West Dunbartonshire Council
During Working Hours
Duty Officer              Senior Engineer – Maintenance             01389 608 150

Outwith Working Hours
Duty Supervisor               Elm Road Depot                        01389 608 157
Duty Supervisor               Stanford Street Depot                 0141 952 5416

Stirling Council
During Working Hours
Duty Officer                  Springhirse Depot                     0845 277 7000

Outwith Working Hours
Duty Officer                  24 Hour Emergencies                   08452 777 000
APPENDIX E – INTERNAL

Chief Executive, East Dunbartonshire Council                                   1
Members Lounge, East Dunbartonshire Council                                    4
Director of Development and Infrastructure, TJH, Kirkintilloch                 1
Head of Roads and Neighbourhood Services, Broomhill Depot,                     1
Kirkintilloch
Roads and Neighbourhood Operations Manager                                     1
Roads and Neighbourhood Services Manager                                       1
Operational Maintenance Staff                                                  9
Director – Corporate and Customer Services East Dunbartonshire Council         1
Head of Legal and Democratic Services                                          1
Repairs Management Centre, Broomhill Depot, Kirkintilloch                      1
Director of Community Services, East Dunbartonshire Council                    1

APPENDIX E – EXTERNAL

Firemaster, Strathclyde Fire and Rescue, Bothwell Road, Hamilton               1
Strathclyde Partnership for Transport, Consort House, 12 West George Street,
                                                                               1
Glasgow, G2 1HN
Traffic Manager, First Buses, 197 Victoria Road, Glasgow G42 8AD               1
Scottish Ambulance Service, 4 Maitland Street, Glasgow, G4                     1
Automobile Association HQ, Southwood, Apollo Rise, Southwood Business Park,
                                                                               1
Farnborough, Hampshire, GU14 0JW
Royal Automobile Club, Great Park Road, Bradley Stoke, Bristol, BS32 4QW       1
Freight Transport Association, Hermes House, Melville Terrace, Stirling        1
Road Haulage Association, 17 Royal Terrace, Glasgow G3                         1
Director of Land Services, Glasgow City Council, Richmond Exchange, 20
                                                                               1
Cadogan Street, Glasgow G2 7AD
Director of Planning and Environment, Fleming House, 2 Tryst Road,
                                                                               1
Cumbernauld, G67 1JW
Director of Environment Services, Stirling Council, Viewforth, Stirling        1
Head of Roads, Transport and Environmental Services, West Dunbartonshire
                                                                               1
Council, Council Offices, Garshake Road, Dumbarton G82 3PU
OIC, Strathclyde Police, Force Control, 173 Pitt St., Glasgow, G2 4JS          2
OIC, Road Policing Complex, Helen Street, Glasgow                              2
Divisional Commander, "C" Division, 1380 Maryhill Road, Glasgow                1
Divisional Commander "E" Division 6 Baird Street Glasgow                       1
Chief Insp., Milngavie Police Office, 99 Main Street, Milngavie.               1
Chief Insp., Kirkintilloch Police Office, Southbank Road, Kirkintilloch.       1
Chief Insp., Bishopbriggs Police, Kirkintilloch Road , Bishopbriggs            1
Meteo Group UK Limited, 292 Vauxhall Bridge Road, London , SW1V 1AE            1
Spare Copies                                                                   7
Total Copies                                                                   51

								
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