Geneva Park District Short and Long Range Plan Annual by fvp12618

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									   Geneva Park District

Short and Long Range Plan

Annual Goals & Objectives

                   2009
     Organized by Short-term and Long-term Goals
Geneva Park District                                        Annual Goals and Objectives


Mission Statement

     The mission of the Geneva Park District is to provide recreational programs,
     facilities, and open space that will enhance the quality of life for residents of
     all age groups and abilities.

Summary of Goals

        1. The Geneva Park District will provide a safe environment at all
           programs, properties, and facilities.

        2. The Geneva Park District will attempt to construct new facilities and
           acquire additional open space for park sites and facilities to meet the
           needs of District residents.

        3. The Geneva Park District will provide and maintain a quality system
           of existing parks and facilities by updating and improving each site as
           per recent surveys and the Master Plan.

        4. The Geneva Park District will provide creative programs and facilities
           to meet the needs of its residents as influenced by evaluations,
           surveys, the Master Plan and other research tools.

        5. The Geneva Park District will continue cooperative efforts with other
           governmental agencies and local service organizations to build
           strategic alliances. Functioning as a best management organization
           requires strong partnerships as a way of developing value for the
           taxpayers.

        6. The Geneva Park District will continue to meet population growth
           demands by hiring additional personnel as needed by retaining
           competent present personnel, and by training new personnel
           accordingly. We will assure that the workplace culture for our
           employees fosters professional growth and assures an overall positive
           working atmosphere. We will dedicate ourselves toward enhanced use
           of technology by making improvements to the communications
           network, when necessary.

        7. The Geneva Park District will offer educational programs, classes, and
           stewardship opportunities that increase the environmental literacy of
           residents. Through education and example, the District will encourage
           efficient use of natural resources.

        8. The Geneva Park District will strive to strengthen and maintain fiscal
           health and stability. Availability of funding and overall good financial
                                                                                 2
health is a prerequisite for carrying out some of the goals and
objectives of the District.




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Geneva Park District                                                      Annual Goals and Objectives

Goal #1     The Geneva Park District will provide a safe environment at all
            programs, properties, and facilities.

   DEPARTMENT                      OBJECTIVES                           COMMENTS              STATUS /
                                                                                            COMPLETION
                                                                                               DATE
                 SHORT-TERM
   ADMINISTRA-
   TION
                 LONG TERM
                 •     Prepare for and conduct a full re-evaluation                         2009-2010
                       for the Distinguished Agency Award.
                 SHORT-TERM
   PARKS DEPT.   •     Implement computer tracking program for                              2009
                       facility inspection and repair.
                 •     Continue to educate and certify certain full-                        Ongoing
                       time Parks Dept. employees concerning
                       playground inspections, reports and
                       maintenance.
                 •     Continue to improve the Security Program.                            Ongoing

                 •     Set facility & park inspection schedule and      Add playground      Ongoing
                       adhere to it throughout the year to ensure       safety surface to
                       that all facilities and parks are inspected      parks as needed.
                       appropriately with documentation.
                 LONG TERM
                 SHORT-TERM
   RECREATION    •     Hold fire and storm drills at the Community                          Ongoing
   DEPT.               Center to be documented. Two per year.

                 •     Continue to increase safety awareness            Safety              Ongoing
                       among full-time staff and instructors by         Committee to
                       increased training and communication             facilitate
                       meetings in addition to biannual full-time       additional
                       staff meetings.                                  training.
                 •     Continue quarterly staff meetings for            Must be             Ongoing
                       Recreation Dept., Parks Dept., and Front         documented.
                       Office for special training session re: safety
                       issues and awareness.
                 •     Establish an efficient checklist to make sure                        Ongoing
                       all staff and volunteers have updated
                       applicable certifications for First Aid, CPR
                       and ASEP training as well as a completed
                       background check.
                 LONG TERM
                 SHORT-TERM
   FACILITIES
                 LONG-TERM




                                                                                                        4
Geneva Park District                                                 Annual Goals and Objectives

Goal #2    The District will attempt to construct new facilities and acquire
           additional open space for new park sites and facilities to meet the
           needs of District residents.
   DEPARTMENT                      OBJECTIVES                        COMMENTS      STATUS /
                                                                                 COMPLETION
                                                                                    DATE
                 SHORT-TERM
   PARKS –       •     Construct additional office space and                    2009
   ADMIN./             workstations at Wheeler Park.
   DEVELOPMENT
                 •     Develop Sandholm Woods Park.                             2009

                 •     Develop Phase III & IV of Peck Farm.                     2009-2010
                       Complete units C & D.
                 •     Extend the boardwalks within Peck Farm                   2009-2010
                       Park.
                 •     Consider purchasing open space in strategic              Ongoing
                       locations per Master Plan.
                 LONG-TERM
                 •     Construct additional bike/pedestrian trails              2009-2012
                       per City of Geneva Strategic Plan.
                 •     Continue Trout Farm (Batavia) bike path to               2010-2012
                       the south across McKee Street to connect
                       with Batavia Park District Trail.
                 •     Continue restoration and overseeding                     2010-2013
                       prairie at Peck Farm. Continue construction
                       of Phase III and begin construction of IV
                       units A, B, C.
                 •     Convert red metal barn at Peck Farm to                   2011-2013
                       classroom/nature exhibit or construct a new
                       building at that location.
                 •     Construct new water playground in second                 2011-2013
                       location west of Randall Road if necessary.
                 SHORT-TERM
   RECREATION/
   FACILITIES
                 LONG-TERM
                 •     Finalize outdoor pool third phase expansion              2010-2012
                       to include lap lanes & activities for older
                       children.
                 •     Review renovating and expanding Stone                    2010-2012
                       Creek Mini Golf to include expanded
                       concessions, a program/party room and a
                       game room.
                 •     New soccer fields.                                       Ongoing

                 •     New baseball fields.                                     Ongoing

                 •     New football fields.                                     Ongoing




                                                                                            5
Geneva Park District                                                       Annual Goals and Objectives


Goal #3     The District will provide and maintain a quality system of existing
            parks and facilities by updating and improving each site per the most
            recent Community Survey and Master Plan.

   DEPARTMENT                       OBJECTIVES                           COMMENTS         STATUS /
                                                                                         COMPLETIO
                                                                                           N DATE
                   SHORT-TERM
   PARKS           •   Develop and implement Emerald Ash Borer                           2009
                       Abatement and Tree Replacement Plan.
                   •   Resurface Fox River Trail or portions thereof                     2009-2010
                       as necessary.
                   •   Develop & improve hardscape area between                          2009-2010
                       silo and shelter.
                   •   Restore edge of baseball infields.                At certain      Ongoing
                                                                         fields and as
                                                                         necessary.
                   •   Remove tree stumps from parks.                                    Ongoing

                   LONG-TERM
                   •   Repair bridges at Island Park.                                    2009-2011

                   •   Repair or replace N.E. section of river wall at                   2009-2012
                       Island Park.
                   •   Start a burn test plot and seed Good Templar                      2010-2011
                       Park to provide a more natural look with
                       savanna plants.
                   •   Update Braeburn Park and replace                                  2010-2011
                       playground.
                   •   Add storage shed or barn at Peck Farm Park                        2010-2011
                       Maintenance Facility.
                   •   Update Fargo Park and replace playground.                         2012-2013


                   SHORT-TERM
   RECREATION      •   Prepare sign audit and replacement at pool,                       2009-2010
   – FACILITIES/       fitness center and mini golf.
   DEVELOPMEN
   T
                   •   Seal surface at all Park District tennis courts                   Ongoing
                       as needed.
                   LONG-TERM
                   •   Renovate & improve one hole per year at                           2010-2012
                       Stone Creek Miniature Golf Course.
                   •   Replace SPRC equipment as necessary.                              Ongoing

                   •   Replace SFRC equipment as necessary.                              Ongoing




                                                                                                     6
Geneva Park District                                                     Annual Goals and Objectives


Goal #4     The Geneva Park District will provide creative programs and facilities
            to meet the needs of its residents per the surveys, Master Plan and
            other research tools.

   DEPARTMENT                      OBJECTIVES                          COMMENTS          STATUS /
                                                                                       COMPLETION
                                                                                          DATE
                  SHORT-TERM
   ADMINISTRA-    •    Review programs and the registration            Survey          Ongoing
   TION/FINANCE        process for possible updates and computer       participants.
                       technology upgrades.
                  LONG-TERM
                  SHORT-TERM
   RECREATION     •    Increase toddler programming.                                   2009


                  •    Work with Marketing/Public Relations                            2009
                       Coordinator to increase promotions of
                       programs and special events with decreased
                       participation.
                  •    Evaluate special events for future viability.                   2009


                  •    Streamline sponsorship efforts to fully                         2009
                       realize sponsorship potential.
                  •    Maintain and improve the Kids Zone Before                       2009
                       and After School Program at the Geneva
                       elementary schools.
                  •    Based on community survey results,                              2009
                       implement additional programs in the areas
                       of teens, seniors, and health and wellness
                       programming for all ages.
                  •    Increase the opportunities for teen programs                    Ongoing
                       by meeting with Middle School
                       representatives.
                  •    Continue to maintain quality swim lesson                        Ongoing
                       program per community survey and 2008
                       lesson evaluations.
                  LONG-TERM
                  •    Work with school district for possible                          2009-2010
                       additional programming opportunities in
                       the new preschool wing.
                  SHORT-TERM
   FACILITIES     •    Work to maximize new program space at                           2009
                       the new Peck Farm Park Community
                       Center.
                  •    Change existing displays at Peck Farm                           Ongoing
                       Park.
                  •    Increase marketing efforts for miniature golf                   Ongoing
                       course.
                  •    Conduct more onsite training programs to                        Ongoing
                       remind and improve staff on customer
                       service.


                                                                                                   7
LONG-TERM




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Geneva Park District                                                   Annual Goals and Objectives


Goal #5    The Geneva Park District will continue cooperative efforts with other
           governmental agencies and local service organizations to build
           strategic alliances. Functioning as a best management organization
           requires strong partnerships as a way of developing value for the
           taxpayers.

   DEPARTMENT                      OBJECTIVES                         COMMENTS             STATUS /
                                                                                         COMPLETION
                                                                                            DATE
                  SHORT-TERM
   ADMINISTRA-    •    Continue to meet with Township to program                         2009
   TION/FINANCE        new senior facility at Wheeler Park.

                  •    Continue to work with the City of Geneva       Complete           2009-2011
                       regarding the Strategic Plan                   Wheeler Park
                       Bike/Pedestrian issues. Work should be         Trail to Route
                       financed between City, Park District, Forest   38.
                       Preserve & Township.
                  •    Continue to meet with legislators to inform    Include            Ongoing
                       them of park district issues.                  additional staff
                                                                      and/or board.
                  LONG TERM
                  SHORT-TERM
   PARKS-         •    Research land acquisition possibilities with                      Ongoing
   DEVELOPMENT         Forest Preserve District.
                  LONG-TERM
                  SHORT-TERM
   RECREATION     •    Conduct joint programs with the Library,                          Ongoing
                       School District, Forest Preserve and other
                       Park Districts.
                  LONG TERM




                                                                                                     9
Geneva Park District                                              Annual Goals and Objectives


Goal #6    The Geneva Park District will continue to meet population growth
           demands by hiring additional personnel as needed, by retaining
           competent present personnel, and by training new personnel
           accordingly. We will assure that the workplace culture for our
           employees fosters professional growth and assures an overall positive
           working atmosphere. We will dedicate ourselves toward enhanced use
           of technology by making improvements to the communications
           network, when necessary.

    DEPARTMENT                 OBJECTIVES                      COMMENT      STATUS /
                                                                  S       COMPLETION
                                                                             DATE
                   SHORT-TERM
   ADMINISTRA-     •   Update computer system software as                Ongoing
   TION/FINANCE        necessary. Continue to update and
                       improve website.
                   •   Assess the salaries and benefits for              Ongoing
                       full-time employees.

                   •   Encourage continuing education and                Ongoing
                       training for full time staff in all
                       departments.
                   LONG-TERM
                   SHORT-TERM
   PARKS           •   Develop GIS with City & Kane                      2009-2010
                       County identifying our parks &
                       physical needs of parks.
                   •   Develop parks-oriented information                Ongoing
                       for inclusion on website.


                   •  Continue volunteer programs for                    Ongoing
                      Peck Farm to operate or maintain
                      butterfly house, assist with
                      programs and operations.
                   •  Hold staff training and                            Ongoing
                      communication meetings twice per
                      year, minimum.
                   LONG-TERM
                   •  Add a full-time Parks staff member                 2010-2011
                      at Peck Farm Park.
                   •   Add a second full-time Security staff             2010-2011
                       member for the Parks Department.
                   •   Add a second full-time Naturalist for             2012-2013
                       Peck Farm Park.




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Geneva Park District                                                       Annual Goals and Objectives


Goal #6         Continued

   DEPARTMENT                        OBJECTIVES                           COMMENTS      STATUS /
                                                                                      COMPLETION
                                                                                         DATE
                     SHORT-TERM
   RECREATION        •   Retain a full-time Office Manager for SPRC                  2009-2010
                         receptionist.
                     •   Provide staff training on philosophies,                     Ongoing
                         policies, operating procedures, updated
                         CPR/First Aid training. Make staff aware of
                         continuing education workshops and
                         seminars.
                     •   Develop and implement a marketing plan to                   Ongoing
                         recruit volunteers of all ages for special
                         events with Recreation Department.
                     •   Evaluate all athletic staff at mid-point and                Ongoing
                         end of season.
                     •   Continue in-service trainings for multiple                  Ongoing
                         types of computer software.
                     LONG-TERM
                     SHORT-TERM
   FACILITIES        •   Continue training fitness center staff so they              Ongoing
                         fully understand equipment, operations and
                         safety measures.
                     •   Offer winter/spring training for Starguard                  Ongoing
                         lifeguard certification if necessary with
                         additional staff for pool.
                     •   Hold staff training meetings for seasonal                   Ongoing
                         staff 2-3 times per season.

                     LONG-TERM




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Geneva Park District                                                 Annual Goals and Objectives

Goal #7    The Geneva Park District will offer educational programs, classes, and
           stewardship opportunities that increase the environmental literacy of
           residents. Through education and example, the District will encourage
           efficient use of natural resources.
   DEPARTMENT                     OBJECTIVES                         COMMENTS      STATUS /
                                                                                 COMPLETION
                                                                                    DATE
                 SHORT-TERM
   PARKS –       •     Develop plan for enhancing and maintaining               2009-2010
   ADMIN./             tree line at Peck Farm Park.
   DEVELOPMENT
                 •     Improve/Enlarge the Park District recycling              2009-2010
                       program.
                 •     Develop information sheets on parks with                 2009-2010
                       natural areas.
                 •     Investigate use of recycled paper products               2009-2010
                       for copy paper, brochure, and other printed
                       material.
                 •     Prepare sign audit and begin interpretive                Ongoing
                       sign replacement at Peck Farm Park.
                 •     Continue Tree Planting Program for all                   Ongoing
                       parks. Implement tree survey and inventory
                       to target specific sites for planting.
                 •     Continue restoration of natural areas                    Ongoing
                       identified at specific sites.
                 •     Increase the amount of environmental                     Ongoing
                       education classes and field trips for local
                       schools and residents to increase
                       environmental literacy.
                 •     Continue to recycle paper, plastic and                   Ongoing
                       metals using waste hauler or scrap metal
                       recyclers.
                 LONG-TERM
                 •     Use LEED guidelines when fiscally prudent                Ongoing
                       in the construction of new facilities.




                                                                                            12
Geneva Park District                                                   Annual Goals and Objectives

Goal #8    The Geneva Park District will strive to strengthen and maintain fiscal
           health and stability. Availability of funding and overall good financial
           health is a prerequisite for carrying out some of the goals and
           objectives of the District.
   DEPARTMENT                      OBJECTIVES                          COMMENTS      STATUS /
                                                                                   COMPLETION
                                                                                      DATE
                   SHORT-TERM
   ADMINISTRA-     •   Develop a fund balance policy.                             2009-2010
   TION/ FINANCE
                   •   Establish and maintain a minimum of 90-                    Ongoing
                       days reserve in operating funds.
                   •   Provide monthly Investment Reports to the                  Ongoing
                       Board at the Regular Board Meeting
                   •   Provide monthly Revenue & Expenditure                      Ongoing
                       reports to the Board at the Regular Board
                       Meeting.
                   •   Ensure safety of District’s cash and                       Ongoing
                       investments while maximizing rate of return
                       on investments. Return on investment is of
                       secondary importance compared to the
                       safety of investments.
                   •   Maximize annual tax levy and Limited GO                    Ongoing
                       Bond issues.
                   •   Reduce dependence on Real Estate taxes by                  Ongoing
                       further diversifying revenue streams.
                   LONG-TERM
                   •   Maintain or improve District’s credit rating.              Ongoing
                   •   Develop a five year budget as a tool for                   2010-2011
                       future financial planning.




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