In the case of FIRE, ACCIDENT, ILLNESS or other EMERGENCY:


2100 (01443 482100) giving full details*
If FIRE breaks out:    Operate the nearest fire alarm call point immediately and shout FIRE. Telephone 2100 and evacuate the building If safe to do so get help to control the fire but DO NOT TAKE RISKS.

In the case of an ACCIDENT/INJURY:   Carry out on the spot first aid or get help from your nearest first aider but do not move the injured person unnecessarily. Telephone the emergency number 2100 if required or contact the Health Centre direct (ext. 2081) during normal office hours.

In the case of SERIOUS ILLNESS:  Contact the Health Centre during normal office hours (ext: 2081) or telephone 2100 at other times.

OTHER EMERGENCY SITUATIONS  Telephone 2100 or if imminent danger, evacuate the building in accordance with the Fire Procedure.

The Emergency Number - 2100 - must be used for reporting emergencies only and FOR NO OTHER REASON

* off campus locations such as Tyn y Wern and remote office accommodation at which University staff may be based are not directly connected to the campus telephone system so 2100 will not be appropriate in those circumstances. Staff at those locations should dial 999 to call the emergency services and follow their local procedures in cases of emergency.



IF YOU SUSPECT A FIRE, investigate at once but DO NOT TAKE RISKS. IF YOU DISCOVER A FIRE - STAY CALM. SOUND THE ALARM - OPERATE THE NEAREST FIRE ALARM BREAK GLASS CALL POINT IMMEDIATELY. Summon help using the emergency telephone number 2100. Direct all other people away from the affected area. If it is safe to do so, try to control the fire - with help if necessary - but do not put yourself at risk. It may be possible to deal with small fires using the appropriate fire extinguisher or by covering with a fire blanket. In the case of a fire involving electrical equipment isolate the equipment if possible before attempting to extinguish it. When the Fire Brigade arrives, immediately inform the Fire Officer of any special hazards, such as gas cylinders, dangerous chemicals etc. within the area affected.

ON HEARING THE ALARM     STOP what you are doing and ensure that anything you have been using is LEFT SAFE. LEAVE THE BUILDING by the nearest available exit, closing all windows, doors and smoke-stop doors behind you. DO NOT USE LIFTS WHEN VACATING THE BUILDING. PROCEED to the EMERGENCY ASSEMBLY POINT that is indicated on the Fire Notices in the section of the building you are currently occupying. CHECK FOR THE PRESENCE OF KNOWN COLLEAGUES. DO NOT RE-ENTER THE BUILDING UNTIL THE ALARM IS SILENCED AND YOU ARE AUTHORISED BY A FIRE OFFICER.

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1.1 FIRE DRILLS Fire Drills are organised for each building by the Health and Safety Officer to familiarise the occupants with the procedures and escape routes to be followed in the event of a fire. When the alarm is sounded, everyone must stop what they are doing and go to the designated assembly point. No one may re-enter the building until the alarms have been silenced and you are authorised by the Health and Safety Officer. 1.2 FIRE WARDENS Fire Wardens are appointed for the majority of buildings to provide a chain of control and information for the guidance of staff and students during evacuation. They will direct the evacuation of buildings, carry out a check to ensure everyone has left, and assist in the evacuation of disabled or injured persons. 1.3 ALARM TESTS Fire alarms are tested regularly by the Estates and Facilities staff. The test involves sounding the alarm and this is normally carried out between 8.00 a.m. and 8.15 a.m. on specific days of alternate weeks for each building. 2. ACCIDENTS ILLNESSES & MEDICAL EMERGENCIES Summon help using the Emergency Number 2100 if appropriate. If someone is injured carry out on the spot first aid or get help from your nearest first aider but do not move the injured person unnecessarily. The location of qualified first aiders is given on notices found throughout the University. All accidents requiring first aid, no matter how trivial they may seem, and incidents not involving injury i.e. near misses, must be reported to the Health and Safety Officer through the relevant Head of Department. All accidents and incidents must be reported using the Report of Injury, Ill Health or Dangerous Occurrence (Including Near Miss) form, a supply of which is kept in each Department. You may additionally contact your nominated trade union or staff representative who may investigate the occurrence on your behalf. Besides the Health Centre, first aid boxes and notices with the names and location of persons qualified to give first aid are located throughout the University. Find out the location of the first aiders in your usual work area and where first aid boxes are situated. The Health Centre opening hours are Monday - Thursday 0900 – 1700 and Friday 0900 – 1630.

2.1 OUT OF HOURS ARRANGEMENTS Normal office hours are considered to be 0830 – 1700 Monday to Thursday and 0830 – 1630 Friday. 2.1.1 in cases of serious accident, illness or medical emergency: e.g. unconsciousness, severe bleeding, severe breathlessness, severe chest pain – send someone to call an ambulance using 2100 giving the following information: Age Sex Nature of problem Location

Inform Health Centre next day & complete accident/incident form. 2.1.2 in cases of less serious accident The injured person can attend A&E at the Royal Glamorgan Hospital (01443 443443) (directions/details of bus routes available from the gatehouse) Inform the Health Centre next day and complete an accident/incident form. 2.1.3 in cases of less serious illness Telephone advice can be sought from Taff Ely Emergency Medical Service (TEEMS) on 01443 217217 3. GAS ESCAPES Open all windows and vacate the area. If possible turn off all the gas supply for that particular area. Extinguish all naked lights and cut off other possible sources of ignition but do not operate electrical switches. Report any suspected gas leak to the Estates and Facilities Help Desk (2643 or 3322). Report serious gas escapes on the Emergency number 2100. 4. ELECTRICAL FAULTS If possible and without putting yourself at risk switch off the supply to the equipment concerned and remove plugs from sockets. Do not tamper with or try to repair faulty electrical equipment or power supply but report it to your Head of Department or the Estates and Facilities Department (Help Desk 2643 or 3322) as appropriate.


WATER LEAKS Small water leaks where minor flooding is likely to occur or that may present a slip hazard should be reported to the Estates and Facilities Help Desk (2643 or 3322). Major water leaks where serious flooding is likely to occur must be reported immediately on the Emergency number 2100.


MAJOR BUILDING DEFECTS Where major building defects are observed which could lead to danger affecting other individuals then these must be reported immediately to both the Head of Maintenance - Estates and Facilities Department, and appropriate Head of Department so that remedial action can be taken.


SPILLAGES Including: oils, tar, explosive materials, combustible materials, corrosive materials, bulk solids, loose solids and degradable solids. Any spillage must be reported to the Estates and Facilities Help Desk (2643 or 3322) giving the precise location and type of spillage. Leave your name and a contact telephone number. The Help Desk will initiate the procedure for handling spillages.


TERRORIST ACTIVITIES 8.1 BOMB THREAT Upon receiving a bomb threat by telephone contact the Emergency Number 2100 immediately. Anyone discovering an object suspected to be a bomb or incendiary device must not touch it, but immediately report their suspicion to the Security Staff via the emergency number 2100. These staff will instigate the emergency procedure and you will be given instructions on what to do. 8.2 SUSPICIOUS PACKAGE Upon receiving a suspicious or unsolicited package, do not open it, but contact the Emergency Number 2100 immediately. These staff will instigate the emergency procedure and you will be given instructions on what to do. REMEMBER: IF IN DOUBT ALWAYS CONTACT THE EMERGENCY NUMBER 2100.



All lifts are fitted with telephones. Security and maintenance staff will instigate the release procedure in the event of a lift stoppage or breakdown. Anyone trapped in a lift should use the telephone and wait until help arrives. 10. WORKING OUTSIDE NORMAL OFFICE HOURS Normal office hours are considered to be 0830 – 1700 Monday to Thursday and 0830 – 1630 Friday. It is not advisable to work in laboratories or workshops alone at any time but particularly outside normal office hours when other staff may not be on hand to provide immediate help or assistance should anyone get into difficulties. If it is necessary to work outside normal office hours, you should follow any special procedures laid down within your Department for dealing with the risks from out of hours working. You should inform the Security Gatehouse and where appropriate, the building security person of your presence (i.e. location and telephone number) and expected hours of work. You should notify the building security person and Security Gatehouse when leaving the premises. 11. UNATTENDED OPERATION OF MACHINERY AND EXPERIMENTAL APPARATUS OUTSIDE NORMAL OFFICE HOURS Normal office hours are considered to be 0830 – 1700 Monday to Thursday and 0830 – 1630 Friday. The operation of unattended machinery and experimental apparatus outside normal office hours can pose a potential health and safety risk to security staff, cleaners and members of the emergency services who may attend an incident. A risk assessment must always be carried out prior to the running of such activities. Authorisation documents, available in each Department, must be submitted to the Head of Department for approval before unattended machinery and experimental apparatus can be left in operation outside normal office hours. These must be posted on or near the equipment and at such other locations as may be necessary to inform staff and others of the hazards and what to do in the case of any failure and must include a contact name and telephone number.

Emergency Procedures October 2005

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