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Application for the National Coalition for Electronic


									Application for the National Coalition for Electronic Portfolio Research 2006-2009 Cohort 1. Identify and describe your institution. (100 words or less) The Minnesota State Colleges and Universities System ( consists of 32 state universities, community colleges, technical colleges and combined community and technical colleges located on 53 campuses across the state. The system serves approximately 235,000 students annually in credit-based courses and another 130,000 in non-credit courses. Our colleges and universities educate 78 percent of Minnesota’s new nursing graduates, more than half of the state’s new teaching graduates and 92 percent of the state’s law enforcement officers. eFolio Minnesota is just one of many efforts established within the Academic Innovations unit of the Office of the Chancellor. The Office of the Chancellor is the administrative and policy formation office for the Minnesota State Colleges and Universities. It also provides a wide variety of services to lead and support the thirty-two institutions that make up the system. eFolio Minnesota is the nation’s first statewide electronic portfolio management system, a product of the Minnesota State Colleges and Universities, managed by Academic Innovations.

2. Identify your team members and their contact information. Teams must include at least one representative from student affairs and one from academic affairs. Other team members may be staff members, faculty members, administrators, or students. The following team members have been identified for this research project: Paul Wasko, Director of eStudent Services, Academic Innovations, Office of the Chancellor, Minnesota State Colleges and Universities Lynette Olson, Assessment & Effectiveness Director, Academic Innovations, Office of the Chancellor, Minnesota State Colleges and Universities Deborah Proctor, PhD, e-Curriculum Director, Academic Innovations, Office of the Chancellor, Minnesota State Colleges and Universities Gary Langer, PhD, Associate Vice Chancellor, Academic Innovations, Office of the Chancellor, Minnesota State Colleges and Universities

3. Describe the history and goals of electronic portfolio development and use on your campus. (300 words or less) On August 1, 2002, after over a year of discussion, design, and development, the Minnesota State Colleges and Universities launched eFolio Minnesota. It is beginning it's fifth year of operation with over 40,000 registered users with well over a million hits per month. eFolio Minnesota is becoming widely used across the spectrum of users from K-12 to higher education to workforce centers. Individuals can showcase themselves using text, documents, images, or other multi-media files. In addition, a number of Minnesota State Colleges & Universities institutions are developing "branded" eFolio sites for their institutions. Future work includes discussions/agreements with external organizations such as Minnesota Department of Education and the Minnesota Board of Teaching, Higher Learning Commission of the North Central Association of Colleges and Schools and AQIP, who are interested in using eFolio to support their efforts. Funding for eFolio Minnesota was obtained through congressional awards that were administered by the federal Department of Education through their funds for improvement of post-secondary education (FIPSE) offices. Minnesota State Colleges and Universities funds were targeted at laying the foundation to reshape ourselves to support the 21st century e-learner. These funds provided resources for awarding a variety of competitive e-curriculum awards to local campuses, expanding and enhancing electronic student services, and helping to establish the organizational structure the evolved into Minnesota Online. Within the e-student services efforts, there were two areas of focus: Web-enabling core administrative student services to support students at a distance and establishing an electronic portfolio project – eFolio Minnesota. There were a number of key efforts that helped to establish a tone and direction for eFolio Minnesota. These efforts were: the Internet System for Education and Employment (ISEEK), the Department of Labor’s Career One Stop, and Minnesota Online. Each of these key statewide initiatives helped to place strong value on partnerships among and with the state’s education and workforce organizations and in developing statewide infrastructure tools for Minnesota.

4. Provide a pertinent website(s) with a guide(s) to specific parts of the site that will prepare participants in understanding either your current portfolio work or the context for the work you will do within the Coalition. List the url and provide two or three statements about what to notice on the site. eFolio Minnesota ( provides students and residents with the ability to develop their own personalized web showcase to support their education or workforce goals. Special tools in eFolio Minnesota are designed to create, store and share a portfolio of achievements with anyone, anywhere, and

anytime. To view sample electronic portfolios, click on Gallery at A two part video program is available, showcasing using electronic portfolios in workforce education, as well as, electronic portfolios for lifelong and lifewide learning. View eFolio Minnesota feature archive broadcast from Minnesota Satellite and Technology (MnSAT).

5. List two or three current issues you would like to research on your campus. Issues should involve joint goals of in-class and out-of-class learning. (Describe each issue in 200 words or less.) (1) Given the limited demographic data set that is collected, data on how the eFolio tool is being used to effect personal education and/or workforce outcomes has been a challenge. A strategy to develop a series of surveys that can provide both qualitative and quantitative data will provide an opportunity for research and evaluation of the tool. (2) The Minnesota Board of Teaching will be piloting eFolio Minnesota related tools to begin to support their licensing activities. This work has given us an opportunity to start thinking about whether eFolio can or should support additional licensing efforts around the state. Discussions are underway to evaluate how eFolio Minnesota can support efforts with special education and paraprofessional communities (3) eFolio Minnesota supports institutions interested in electronically presenting and documenting accreditation materials (both program and institutionally). With this project Minnesota State Colleges and Universities will have a means to electronically display a systems portfolio which demonstrates that the institution is meeting the criteria required for accreditation. The Higher Learning Commission/AQIP is interested in this project as a method to display accreditation materials. AQIP is currently assessing the eFolio Minnesota project to determine feasibility for Higher Learning Commission adoption. This project will provide a basic electronic snapshot on the academic quality and operation efficiencies for each institution.

6. Provide a synopsis of research pertinent to these proposed issues that you have already conducted, if any, and venues where it has been shared. (200 works or less). You may include research done by separate members of your team and research that has been done collaboratively. The efolio Minnesota Summit held in November 2005 for area stakeholders acknowledged that educators are not only using electronic portfolios in their career pursuits, but many are also using them in teaching and assessment.

Following are examples & links to resources on using eFolio Minnesota in teaching and assessment:




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Faculty within the Minnesota State College and University system have developed a library of examples for the application of eFolio Minnesota in various education settings. Candace Chou, Ph.D. from the Department of Curriculum and Instruction at the School of Education - University of St. Thomas recently published an article on eFolio. Mike Farrell and Thomas Odermatt at Susan Lindgren Intermediate School have pulled together a wonderful excercise for how intermediate school students can use eFolio. The National Council for Continuing Education and Training has released a report highlighting portfolio efforts entitled "Why Not Tell It Like It Is? The Case for Revitalizing the Traditional Academic Transcript". Inver Hills Community College has been using eFolio Minnesota as part of their paraprofessional program. The University of Minnesota College of Education & Human Development is using eFolio Minnesota in their work with students. For more information contact David Ernst. They have created a number of templates including: o Teacher education student o Principals o Community Education o Superintendents o Special Education Minnesota State Colleges and Universities Center for Teaching and Learning provide a number of studies. Rainy River Community College: Electronic Portfolios: Documenting Student Academic Achievement.

7. Identify what your team would bring to the strength of the Coalition. (100 words or less) The team brings expertise and a sense of accomplishment. Over the last five years, the Academic Innovations staff that have been identified to assist with the National Coalition for Electronic Portfolio Research Project have provided leadership for the Minnesota State Colleges and Universities administration, faculty, staff, and students in the following areas: building an online enterprise (Minnesota Online), creating eFolio Minnesota, developing an award winning eStudent Services Audit tool with WCET, gaining accreditation status from the Higher Learning Commission to evaluate and approve online programs, and providing a firm foundation for a quality approach to design online curriculum.

8. Confirm your institution’s financial support with a letter from a senior administrator. Support should be confirmed for (1) two face-to-face meetings of your team with other Coalition members for each of three years (this funding includes transportation, housing, and meals), (2) on-line support for communication, and (3) dissemination of your research findings. Funding and personnel support is included in the cover letter of this application.

9. Submit a letter of support from a senior administrator in academic affairs and a senior administrator in student affairs. If the letter of funding support comes from one of these persons, a second letter is not necessary. Financial support for out of state travel expenses to attend national meetings, etc. will be budgeted for in the 2007 – 2009 Academic Innovations Unit. Provide the name and contact information of the person submitting this application. Lynette Olson, Assessment & Effectiveness Director, Academic Innovation, Office of the Chancellor, Minnesota State Colleges and Universities, Wells Fargo Place, 30 7th Street E., St. Paul, MN 55101 Phone: 651-649-5957 E-Mail:

Submit this application by January 27, 2006 to: Sandy Hubler Office of the Vice President, University Life, MS 1C2 Mason Hall D105 George Mason University 4400 University Drive, Fairfax, VA 22030-4444 You will be notified about the status of your application by February 22, 2006.

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