Lawn Maintenance report 2008 by lzg15357

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									                             Lawn Maintenance Report 2008

This report is a follow up to the “Lawn Maintenance Report 2007” which outlined how work was
conducted, equipment use, expected costs, and where to get repairs done. The report will show
three seasons of work to demonstrate where more and less work was required. Although seasons
may vary due to unseasonable weather conditions, typically more work is required in the mid
summer months than the spring and fall months.

In 2008, the Lawn Maintenance Contract included maintaining of the compost bins each month
and taking out a newly acquired Green Bin for larger yard waste. Also in 2008, the Finance
Committees recommended, a monthly report to be submitted to the committee at the beginning
of each month to demonstrate that duties were being addressed according to the contract. The
contract outlines a remuneration is $100 per month for nine months, from mid- March to mid-
December. This process has not changed from recent years.

The following will be a brief outline of the seasons activities as shown in 2007. Also included is
a recommendation that the remuneration be reflected according to seasons based on a more accu-
rate representation of hours worked. Two recommendations include 1) extending the contract to
4 seasons (1 year) in order to include the maintenance of compost and; 2) increasing the remu-
neration during the spring and fall months and increasing it during the summer months.

Spring Season
Typically, the spring work included the following activities:
    ●
 preparing equipment i.e. sharpening push mower blades
    ●
 cleaning up the tools in the house basement
    ●
 removing weeds and trimming lawns (monthly)

    ●
   mowing lawns approx. (March - April): house front, boulevards Ontario St. + 10th Ave
         and front of building (bi-weekly)
    ●
   raking branches and debris from lawns while leaving grass clippings as a natural mulch
    ●
   loading compost and manure in all the surrounding gardens
    ●
   sweep walkways in front of house (bi-weekly)
    ●
   clean up garbage along Ontario St (regularly)
    ●
   transferring compost between bins (monthly)
    ●
   removal of Yard Trim bin (bi-weekly)

Additional activities:
Again there was a delay in getting Maintenance to have the tools sharpened. This delayed the
cutting of lawns. The lawns were typically cut every two weeks. Only the push mower was used
as the electric mower was not effective on our undulating lawn. The back yard was re-seeded in
the spring and therefore no work was required until late spring. The electric weed trimmer was
not used due to problems with it in the previous year so the manual trimmer was used.

Recommendations:
   ●
 have tool sharpening in the winter months as to not delay lawn cutting in the spring
                             Lawn Maintenance Report 2008

Summer Season
The summer work included the following activities:
   ●
 maintaining lawn equipment and keeping the basement clean and orderly
   ●
 removal of weeds and trimming lawns (monthly)
   ●
 mowing lawns during the peak of the growing season (May - June) (weekly to bi-weekly)
   ●
 edging of paths and gardens with manual edger (monthly)
   ●
 sweeping walkways and removal of garbage along streets (bi-weekly)
    ●
 transferring compost between bins (monthly)
    ●
 removal of Yard Trim bin (bi-weekly)


Additional Activities
Lawn cutting was increased during the summer months. The rain barrels were installed to the
west and north of the house during a work party and a mason bee condo was installed on the
west fence. Soil and shade plants were inserted along the back alcove terrace throughout the
summer when time permitted. The compost area was reorganized to make room for the Green
Bin. The black locus tree “Isabelle” was tied with support ropes after a strong storm bent the
trunk. Numerous hours were spent removing Morning Glory from the west gardens.

Recommendations:
   ●
 install two more rain barrels for the north west and north side of the house




Fall Season
The fall work included these activities:
   ●
 maintaining lawn equipment and keeping the basement clean and orderly
   ●
 mowing lawns as needed (monthly)
   ●
 raking leaves and storing them for our compost bins (bi-weekly)
   ●
 edging of lawns (monthly)
   ●
 sweeping walkways and removal of garbage along streets (bi-weekly)
    ●
 transferring compost between bins (monthly)
    ●
 removal of Yard Trim bin (bi-weekly)


Additional Activities
Lawn cutting was reduced to bi-weekly and monthly by October. Leaves were collected and
stored in plastic bags and a mesh cage beside the compost bins. All plants in the gardens were
trimmed back. The compost area was reorganized according to recommendations from a survey
conducted during the summer months. During the fall work party, the Ivy tree stump along the
south side of the house was removed and a Lilac shrub was planted. City compost was spread
and bulbs were planted in surrounding gardens.
                                         Lawn Maintenance Report 2008

       General Recommendations:
          ●
 maintain communication with Maintenance regarding projects involving gardens
          ●
 continue to have fall and spring Work Parties
          ● ensure members understand that the chore to sweep the front alcove also includes picking
             up garbage from the boulevard along Ontario St and 10th Avenue
          ●
 install a rock vegetable garden in the front lawn of the house to improve the health and
             aesthetics of the sloping lawn which tends to dry out during the summer months
          ●
 encourage members to adopt flower gardens surrounding back yard
          ●
 request Membership to include watering front gardens as part of the alcove chore
          ●
 continue to support distribution of new compost and soil in the gardens each spring
          ●
 resolve issue with Finance Ctte to permit Car Co-Op vehicles to be used when transport-
             ing soil for gardens rather than have soil delivered at higher costs
          ●
 install soaker hoses in the back gardens and attach them to rain barrels when needed


       Recommended changes to contract:
          ●
 Extend contract 3 months to include a winter season to maintain compost + Yard Trim bin
          ●
 Change the contract to better reflect hours worked. In 2008, the contract added two items
             “Put out and retrieve “Yard Trim bin” for collection (as needed and per City of Vancouver
             schedule)” and “Transfer compost between bins to allow for new compost (monthly)”.
             Contract work has continued through the winter season on a volunteer basis.

          Spring months (March, April, May)                        $ 75.00/mo      = $225.00
          Summer months (June, July, August)                       $150.00/mo      = $450.00
          Fall months (September, October, November)               $ 75.00 /mo     = $225.00
          Winter months (December, January, February)              $ 25.00 /mo     = $ 75.00
                                                                          Total    = $975.00

          ●
    Alternatively, increase the annual remuneration to $1000.00 to cover monthly reports and
                compost/yard trim work throughout the year

                                         2008                                 Proposed
Season         month        hr/mo.       Remun         equiv $/hr averg $/hr hr/mo.       Remun         equiv $/hr aveg $/hr
Spring         March                 4          $100         $25                      4           $75         $19
               April                 5          $100         $20                      5           $75         $15
               May                   7          $100         $14        $20           7           $75         $11       $15
Summer         June               15            $100          $7                   15         $150            $10
               July               11            $100          $9                   11         $150            $14
               August                8          $100         $13         $9           8       $150            $19       $14
Fall           September             8          $100         $13                      8           $75          $9
               October               6          $100         $17                      6           $75         $13
               November          3.5            $100         $29        $19        3.5            $75         $21       $14
Winter         December                                                               2           $25         $13
               January                                                                1           $25         $25
               February                                                               2           $25         $13       $17
               TOTAL            67.5            $900                              72.5        $975
                           Lawn Maintenance Report 2008



Previous Lawn Maintenance contractors:
Peter Royce    604- 873-3310
Michelle Mills 604- 874-4093

Where to get repairs done:
Sharpening push lawn mower:
• Mount Pleasant Locksmith (Main St x 16th Ave. (west side)   $65.00 recommend each spring
• Other repair shop location; Victoria x 49th

Sharpening electric lawn mower:
Sure-Sharp Tech 15558-94th Ave. Surrey

                   Monthly reports submitted to the Finance Committee

March 2008
                                Activity                                      Dates

 Mow lawns on co-op property and boulevards every two weeks, as          March 30th
 needed

 Edge all lawn areas and remove weeds as needed

 Put out and retrieve “Yard Trim bin” for collection                     March 25th

 Transfer of compost between bins                                        March 10th

 Sweep, rake and remove leaves from lawn areas in autumn as
 needed

April 2008
                                Activity                                      Dates

 Mow lawns on co-op property and boulevards every two weeks, as          April 15th, 28th
 needed

 Edge all lawn areas and remove weeds as needed

 Put out and retrieve “Yard Trim bin” for collection                     April 8th, 22nd

 Transfer of compost between bins                                        April 15th

 Sweep, rake and remove leaves from lawn areas in autumn as
 needed
                           Lawn Maintenance Report 2008

PAID $100.00 around April 29th

May 2008
                               Activity                                Dates

 Mow lawns on co-op property and boulevards every two weeks, as   May 9th, 13th,
 needed                                                           20th, 27th

 Edge all lawn areas and remove weeds as needed                   May 20th, 27th

 Put out and retrieve “Yard Trim bin” for collection              May 6th, 21st

 Transfer of compost between bins                                 May 6th

 Sweep, rake and remove leaves from lawn areas in autumn as
 needed
PAID $100.00 around May 17th

June 2008
                               Activity                                Dates

 Mow lawns on co-op property and boulevards every two weeks, as   June 5th, 10th,
 needed                                                           13th, 16th, 17th,
                                                                  27th

 Edge all lawn areas and remove weeds as needed                   June 5th, 10th,
                                                                  17th, 19th, 20th,
                                                                  23rd, 24th, 26th

 Put out and retrieve “Yard Trim bin” for collection              June 4th, 18th

 Transfer of compost between bins                                 June 28th

 Sweep, rake and remove leaves from lawn areas in autumn as       June 5th, 10th,
 needed                                                           17th, 27th
PAID $100.00 around June 17th
                           Lawn Maintenance Report 2008

July 2008
                               Activity                                Dates

 Mow lawns on co-op property and boulevards every two weeks, as   July 7th, 16th,
 needed                                                           24th

 Edge all lawn areas and remove weeds as needed                   July 8th, 15th

 Put out and retrieve “Yard Trim bin” for collection              July 2nd, 16th,
                                                                  30th

 Transfer of compost between bins                                 Not necessary

 Sweep, rake and remove leaves from lawn areas in autumn as       July 8th
 needed
PAID $100.00 around July 15th



August 2008
                               Activity                                Dates

 Mow lawns on co-op property and boulevards every two weeks, as   August 5th and
 needed                                                           13th

 Edge all lawn areas and remove weeds as needed                   August 5th and
                                                                  10th

 Put out and retrieve “Yard Trim bin” for collection              August 15th

 Transfer of compost between bins                                 August 12th

 Sweep, rake and remove leaves from lawn areas in autumn as       August 5th and
 needed                                                           13th
PAID $100.00 around August 15th
                           Lawn Maintenance Report 2008

September 2008
                               Activity                                Dates

 Mow lawns on co-op property and boulevards every two weeks, as   September 2nd,
 needed                                                           8th, 22nd, 23rd,
                                                                  30th

 Edge all lawn areas and remove weeds as needed                   September 3rd,
                                                                  23rd

 Put out and retrieve “Yard Trim bin” for collection              September 14th

 Transfer of compost between bins (partial transfer)              September 8th

 Sweep, rake and remove leaves from lawn areas in autumn as       September 8th,
 needed                                                           22nd
PAID $100.00 around September 15th




October 2008
                               Activity                                Dates

 Mow lawns on co-op property and boulevards every two weeks, as   October 6th, 7th
 needed

 Edge all lawn areas and remove weeds as needed                   October 7th

 Put out and retrieve “Yard Trim bin” for collection              October 14th,
                                                                  28th

 Transfer of compost between bins (partial transfer)              October 24th,
                                                                  25th

 Sweep, rake and remove leaves from lawn areas in autumn as       October 6th, 7th,
 needed                                                           17th, 23rd
PAID $100.00 around October 15th
                             Lawn Maintenance Report 2008

November 2008
                                 Activity                                          Dates

 Mow lawns on co-op property and boulevards every two weeks, as
 needed

 Edge all lawn areas and remove weeds as needed

 Put out and retrieve “Yard Trim bin” for collection                         Nov 12th, 26th

 Transfer of compost between bins (partial transfer)

 Sweep, rake and remove leaves from lawn areas in autumn as                  Nov 4th,
 needed                                                                      11th,18th
PAID $100.00 around November 15th


LAWN MAINTENANCE PERSON CONTRACT 2008
(Lawn Mowing/Leaf Sweeping Contract)

Between View Court Housing Coo-op.
And: Jamie Anfossi

This contract is between View Court Housing Co-op and Jamie Anfossi to mow and care for the
co-op’s lawns for one year. Remuneration is $100 per month for nine months, from mid- March
to mid-December. It is renewable with the Board of Directors.

Details
The LAWN MAINTENANCE PERSON (Jamie Anfossi) will:
•    Mow lawns on co-op property and boulevards every two weeks, as needed;
•    Edge all lawn areas and remove weeds as needed;
•    Put out and retrieve “Yard Trim bin” for collection (as needed and per City of Vancouver
     schedule)
•    Transfer compost between bins to allow for new compost (monthly); and
•    Sweep, rake, and remove debris from the lawn areas and the leaves in the autumn as
     needed (no use of leaf blowers).
•    All lawn mowing is to be done between 10am and dusk

View Court (the Contractor) will:
•    Provide mowing, trimming, and sweeping equipment, to be used only for the View Court
     contract;
•    Pay for servicing and repair of above tools as necessary arising from their proper use; and
•    Pay for the City of Vancouver “Yard Trim bin” for the removal of any garden refuse (i.e.,
     weeds) generated by the above work

								
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