1 RISK ASSESSMENT IMPORTANT CONTACTS Name of Staff Member Mr. Samar Bhaduri Mr. Dinesh Bhatnagar Mr. Surinder Kumar Dr.Akhilesh Bharadwaj College Infirmary Designation Principal Conference Convener Conference Director Resident Medical Officer Security Control Officer E-mail/ Alternate E-mail firstname.lastname@example.org email@example.com firstname.lastname@example.org email@example.com firstname.lastname@example.org email@example.com firstname.lastname@example.org email@example.com Telephone No. (Office) 911452661154 911452661697 911452664393 911452661154 911452660097 Mobile No. 919414002661 919829070107 919460478793 919828163366 Fax. No. 911452660697 911452660697 911452660697 911452660697 Mr. Prithvi Singh firstname.lastname@example.org 911452661154 919001799334 911452660697 TRAVEL 1. Luggage Claim: Indian airports are usually crowded. Luggage Claim of all sorts is the responsibility of the delegates. Mayo College Staff would not be responsible for any kind of luggage misplacement or theft. 2. Traffic Delays: There are chances of Delays due to traffic Jams. All delegates are requested to adhere to the timings given to them for reporting for any kind of travel to be undertaken, specially the departures from Mayo on 16/10/2009. 3. Road Sickness: The conference would involve road travel i.e. on arrival day (135 kilometers, 2½ Hours drive), Adventure Day (depending on the destination) and on Departure day (135 kilometers, 2½ Hours drive). If any delegate suffers from road sickness, he/she should carry the required medicines. All delegates are advised to drink bottled water. In case of traveller’s diarrhoea. Delegates are advised to take appropriate medication. Keep yourselves hydrated. 2 4. Accidents: Mayo College would ensure that all the vehicles are driven by experienced, trained and licensed drivers. With due care and caution accidents can be avoided. We strongly advise all delegates to have a comprehensive insurance coverage that would ensure that they are covered in the unlikely event of hospitalization. Mayo College would provide all possible support but does not hold any responsibility for any incidence involving accidents or any other road mishap. All Delegates would always be in the constant supervision of an escort (Mayo College and Mayo College Girls’ School Staff). ACCOMMODATION 1. All boarding houses would be well equipped with mosquito repellants. All delegates are further advised to wear full sleeve clothes. 2. All Boarding Houses and other living and working quarters are regularly sprayed with Cyfluthrin (Solfec 050 EW) and Deltamethirin (K -Othrine Flow). 3. 4. 5. 6. The outdoor is regularly fogged with Deltamethirin Concentrate (KingfogULV). The College Infirmary is regularly fumigated with Formalin. All Chemicals used by the College are WHO approved chemicals. Please take prophylactic anti malarial pills before commencing your journey. Consult your family/school health physician regarding the risk of malaria and other health related issues and follow your doctor’s advice regarding any prophylaxis recommended by him/her. 7. All delegates are advised to use mosquito repellant creams, especially during the nights. In case of allergies please talk to your Doctor and carry relevant medication. Skin allergies and breathlessness might be common complaints. 8. All hotels are of international standards and regularly sprayed, fogged and fumigated. On campus accommodations are clean, spartan and comfortable and are used by the students and staff of Mayo College. 3 ADVENTURE 1. Theft, Burn Injuries, Food Poisoning, Heat Stroke, Heat Exhaustion and Sunburn are probable problems that we can foresee. Dust Storms too are common in the State of Rajasthan, though not in the month of October. 2. Most off site visits are public areas where the delegates are bound to encounter common public and will have to use facilities common to all members of the public. 3. Local topography and terrain can increase the likelihood of slips and trips, lost footing and falls. Countryside locations may have a range of flora and fauna that visitors need to be cautious about. 4. Flora Nature of Risk (i) Desert Plants have low hanging branches, thorns, stings and poisonous leaves/berries (ii) Mainly dry deciduous thorn forests (Aravali) (iii) A small range of slow-growing thorny trees, shrubs and grasses (iv) Most commonly found tree species are the ubiquitous khejri (Prosopis cineraria) and various types of acacia. Risk Level Minimal Control Measures All conference delegates would be escorted by Mayo College and Mayo College Girls’ School Staff. Actions in Event of an Incident Minor cuts and bruises can be taken care of by the teacher escorts. Minimal Minimal Minimal Major incidents to be handled by chaperones with the All the sites outside the assistance of the school campus have been thoroughly surveyed. All hospital and medical/Para medical professionals. outings will be organized under strict Any pre-existing medical guidance of trained and conditions that could be experienced personnel. All Buses would be aggravated should be brought equipped with bottled to the notice of teacher escorts water and first aid kit. or the Resident Mediacl Para medical staff would Officer. (Asthma and allergic accompany all delegates rhinitis are extremely common on all trips outside the problems in the state of campus. Rajasthan). Delegates to consult their family/school doctors and have their appropriate medication. Other medication for all ailments easily available. 4 5. Fauna Nature of Risk Risk Level Control Measures Actions in Event of an Incident Wild animals generally avoid human contact, but if you do see an animal in the wild, maintain your distance and report to the teachers The risk of encountering wild animals is minimal. Never approach All off campus sites are semi urban sites and hence possibility of encountering wild life is almost negligent. Report injured or aggressive animals to authorities; don’t attempt to give aid to injured wildlife. wildlife babies or animal mothers with their babies; the mother’s protective response can be very fierce. In case of any other emergency contact either the College Infirmary or the Security Control Office which will be accessible round the clock. Don’t attempt to feed, catch or pet an animal on the road. In case of cuts, bruises, animal bites and injuries inform the teacher escort immediately. concerned. The fields may have livestock that might react when petted or agitated. There are animals on the road like stray dogs, cows, buffaloes and pigs. Antelopes, gazelles, Great Indian Bustard, Black Bucks, Blue Bulls, Wild Cats and Silver Foxes and various types of snakes are most common wild animals. The delegates might see stray animals on the roads. Don’t approach stray animals or pet them. Keep away from all animals on the road. 6. The risk of traffic accidents and mechanical failure/breakdown of vehicles cannot be negated altogether. 7. Whether arriving on foot or in a vehicle, alighting into a parking area or other area where vehicles are maneuvering introduces the risk of a pedestrian being involved in a collision with a moving vehicle. All delegates are advised to look at the right side and then to the left before looking right once again while crossing the roads. 5 8. Groups will have to walk alongside the road or cross the roads when accessing off site locations or moving between two different venues. Delegates should be cautious of other road users and speeding vehicles. 9. Be extremely cautious of all water bodies. Delegates can swim only in the pools of Mayo College and Mayo College Girls’ School under the supervision of Life Guards. Mayo College and Mayo College Girls’ School would provide trained and certified life guards. Non Swimmers are strongly advised not to enter any of the swimming pools. SERVICE DAY Nature of Risk Field Work: Danta Village School at Badgaon Pushkar Valley Camp Site Risk Level Low Control Measures Participants will be taken in special charted buses with teacher escorts to each of the outdoor sites along with student escorts. The buses will take the participants right up to the site. The drives to the sites are not more than thirty minutes in duration. Actions in Event of an Incident Minor first aid situations to be handled by teacher. Major incidents to be handled by chaperones with the assistance of the school hospital and medical professionals. The sites have been surveyed and the service projects have been organized with trained personnel on hand. Buses equipped with bottled water and first aid kit. 6 Transportation and Site Dangers Traffic Dangers Inhalation of Fumes / Smog Moderate Water Low Weather / Environmental Conditions Low As appropriate Chaperone to accompany groups and be situated to the front Any pre-existing medical conditions that could be and rear of the group. aggravated (eg. Asthma) Delegates to have their Designated crossings appropriate medication. to be used wherever Other medication for all possible. ailments easily available. Regular headcounts to Contact Mayo College be taken. Security Control Office in Ground transportation case of emergency. safety, remain seated when vehicle in motion; do not obstruct driver’s view; locate emergency exists before starting the journey; locate the fire extinguisher. Bottled Water will be Conference attendees provided during the project are not to share water work. bottles or any other drinks with each other to minimize possibility of cross-contamination As appropriate. Consider possible weather conditions and Suitable backup plans will plan activities be arranged in case on appropriately. inclement weather Delegates briefed on conditions. proper appropriate clothing to take. Check suitability of clothing before departing for activities. 7 GENERAL 1. Terrorism : Terrorism is not viewed as a significant threat in this region. Please refer to your country’s travel advisory before planning your visit to India. 2. Communal Discord: Not a significant issue. Ajmer is an amalgamation of different religions and known for communal harmony and brotherhood where all communities co exist peacefully. 3. Animals on the Campus: Bee Hives, Dogs, Peacocks. All delegates are advised not to disturb or chase or pet the animals. Beehives should not be fiddled with. There might be poisonous snakes on the Campus. In case of a sighting please move away quietly and inform the staff concerned (Mayo Staff). If bitten by a snake or stung by bees, report immediately to the Mayo College Infirmary. You can also contact the Security Control Office which is accessible round the clock. The Staff concerned would then escort you to the College Infirmary. All pets on the Campus are inoculated. There have been no incidents of snake bite in the College Campus, not in living memory at least. 4. Cooking : Safe and Hygienic. All delegates are strongly advised not to have anything from road side stalls in the town. All delegates are advised to have only bottled water. 5. Crime : The Campus is safe and secure. However, all valuables need to be kept safely. We will provide safes where the delegates can keep their valuables. All packets and bags should be properly labeled with name and address including phone numbers and e mail of the delegates. Don’t leave expensive electronic items and mobile phones unattended. 6. Cultural Texture : Rajasthan is a conservative state of the Country. Delegates are advised to wear proper clothes and not to overexpose keeping in view the sentiments of the local populace. Girl Delegates are advised to wear full swimming costume/body suits which covers the arms, back and legs. 7. Power cuts : Though the campus has power back up there might be occasional power cuts that the delegates might have to face during the Conference. Electricity of 220 v and two point sockets (5 amp) and three point sockets (15 amps) with round holes are provided in the College Campus. Delegates are advised to carry adaptors of required voltage. 8 8. Fire Safety : Fire Extinguishers are provided at all suitable locations all over the Campus including the Boarding Houses/Residential Areas. Suitable support from the District Administration has been promised. Suitable Exits are provided in all buildings through which the delegates can move into the open area in case of an emergency. 9. Infirmary : The school has a well equipped and staffed infirmary headed by the Resident Medical Officer. The School also has its own well equipped Ambulance in case of emergencies. Ajmer has a Medical College with specialist Doctors competent of dealing with all medical emergencies. All Medical conditions can be dealt with. The Government of India has provided special Ambulance services (108) on call 24x7 in all cities of India. 10. Transportation : All Vehicular Transportation would be organized by us. Chartered buses would be used for Local Transfers, Service Day and Adventure Day. Indian Road Conditions and driving habits are different from what you might have experienced elsewhere. All delegates are advised not to drive cars, instead use chauffeured cars.