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Committee on Undergraduate Admission and Financial Aid (C-UAFA) Annual Report 2005-2006
1. Executive Summary During the 2005-06 academic year C-UAFA met 8 times (two meetings beyond the six required by Faculty Senate). The Committee received regular updates on the activities of the Office of Undergraduate Admission and Financial Aid. In addition the Committee engaged in extensive discussion of several key admission and financial aid issues: 1) Introduction of new Dean, Director of Technology and Director of Visitor Information Services 2) Evaluating Candidates: The Committee System 3) Online Application Review Process 4) Academic Super Stars and Faculty Involvement 5) Preliminary Results of the 2006-07 Admission Year II. Overview of the Committee The membership of the committee for 2005-06 included: Hazel Markus, Chair (Psychology) Albert Camarillo (History) Chris Chafe (Music) John Eaton (Mechanical Engineering) Judith Goldstein (Political Science) Maureen McNichols (COC Liaison) Brad Osgood (Senior Associate Dean) Carol Porter (Senior Associate Vice Provost VPUE) Ross Shachter (Management Science and Engineering) Robert Waymouth (Chemistry) Sujana Bhattacharyya (’06) Faris Mohiuddin (’07) Avneesh Saluja (’07) John Bravman (ex-officio) Karen Cooper (ex-officio) Julie Lythcott-Haims (ex-officio) Richard Shaw (ex-officio) Loretta M. Davis and Diane N. Williams served as the Committee’s staff member III. Report of Committee Activities

A. Introduction of new Dean, Director of Technology and Director of Visitor Information Services The Office of Undergraduate Admission welcomed its new Dean, Richard H. Shaw. Dean Shaw came to Stanford University as Dean of Undergraduate Admission and Financial Aid in September 2005. Prior to joining Stanford, Shaw led Yale's

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SenD#5876 undergraduate admissions and financial aid office from 1993 to 2005. Before that he served as Director of Admissions at the University of Michigan from 1988 to 1993 and Associate Director of Admissions and Records at the University of California-Berkeley from 1983 to 1988. He also held various admission and residence positions at the University of Colorado-Boulder from 1972-1981. He holds a bachelor's degree from Dartmouth and a master's degree in college student personnel, guidance and counseling from the School of Education at the University of Colorado-Boulder. He is a member of -- and has served in leadership positions for -- several national admission groups, including College Board, American Association of Collegiate Registrars and Admissions Officers, Consortium on Financing Higher Education and National Association of College Admissions Counselors. C. John Friesman, Director of Visitor Relations and Information Services, joined the staff in September 2006 bringing with him over 30 years of experience in admissions and student services. Prior to coming to Stanford John was Director of Admissions and Student Services for the Keck Graduate Institute at the Claremont Colleges. Bringing John on board will help to implement the goal of giving Visitor Information Services a much higher profile on campus with improved signage to assist visitors in locating information and services available to them. Focused efforts will be mounted to clearly inform visitors of Stanford’s history, campus resources, events, culture of student academic excellence and the accomplishments of Stanford professors and students. Charles Gasperi, Director of Technology, returned to the Office of Undergraduate Admission and Financial Aid in February 2006. He started his career in Stanford’s Financial Aid Office where he assisted with the implementation of a new financial aid system. He continued on to ITSS as a Systems Analyst where he managed the release of the enhancements for PeopleSoft for the entire university. Chuck returns with extraordinary Stanford University experience guiding the office with the new on-line application and digital imaging processes. B. Evaluating Candidates: The Committee System A demonstration was presented to the committee on the new Matrix software used in the online reading admission process. A sample file was viewed showing how a reader navigates through the electronic file. The admission application requests biographical information; three short questions to answer; an essay; two teacher recommendations; an optional third recommendation; secondary school report and transcript. The student’s successes are analyzed in the context of the school they attend. Stanford recalculates the grade point average, removing extraneous classes then converting grades to a 6-point scale for the standard Stanford GPA. High School academic rating, test scores and high school classroom outcomes are also evaluated. The non-academic rating looks at success outside the classroom-art, student government, secondary athletics, music and reflections of individuals who are in environments that are under resourced or exceptionally difficult and yet the student has done exceptionally well, reflecting a strength of character and a desire to be successful in life, rising above negative pressures of peer groups.

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SenD#5876 Admission Officers have territory responsibility for knowledge of every high school in their territory and to understand the area by doing outreach events and visiting each high school. They provide student advocacy and territorial ownership on the initial read. Each candidate is read by a Territory Manager on the first read and then passed on to a second reader and then may go on to a third reader. The Admission Committee then meets with other committee members to hear the presentation of the applicants by the Territory Manager. The Territory Manager will bring in a hard copy docket of 300-500 applicants to the Admission Committee. There are tremendous amounts of information on the hard copy paper dockets and the candidates are presented in a succinct summary statement and then the committee members vote. The committee is made up of senior members of the Admission Officer staff. C. Online Application Review Process The new online application review process was implemented and used for the Single Choice Early Action application reading. Readers are reading remotely via the internet using Matrix OnBase software. Over 5,000 SCEA applications were received and with many readers on the server at one time the process moves slowly. New servers were configured to handle the new requirements of so many readers being online and to speed up the process. Readers received 40 to 50 hours of training and a training manual with standardized reading processes and procedures. Applications are read regionally and the expectation of the staff is that the Territory Manager becomes the expert in their region. The strategy is for each Territory Manager to understand the applicant’s community, geography, nature of the high school and the number of students who are college bound. It is not a random process but one with much prior research, developing broad school relationships for the Territory Manager to understand there is a guiding document that is the reading standard. The final objective is to end up with a class that will thrive at Stanford and contribute to the overall learning process between faculty and the students. Dean Shaw commented that the admission process is a science and not an art. D. Academic Superstars and Faculty Involvement Christina Wire, Director of Marketing and Outreach, reported on Academic Super Stars and the strategies to attract and enroll these students. During the reading cycle the most extraordinary students are sent an early indicator letter: these are great scholars and extraordinary human beings who will get in everywhere and will have many choices. A program has been implemented to engage the faculty in the recruitment of these exceptional students. This new Outreach plans to involve faculty early on in the process. Admission’s goal is to match applicants with students who can communicate our academic opportunity. The public perception of Stanford must be crafted to more accurately represent the true learning opportunities and campus life. There was an overwhelming response from faculty and student advisors in support of this and it was recommended that relationships be established between admission and the faculty so faculty can be informed of ways to support admission in an effort to glean the best high school students in the world. The objective is to build a systemic network within Stanford for personalized and focused outreach to court the early admits and send early indicator letters to those identified as Academic Super Stars.

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SenD#5876 E. Preliminary results of the 2006-07 Admission Year Each year, C-UAFA reviews the statistics on the incoming class. The preliminary profile for the incoming Class of 2010 is follows: Stanford received 22,333 freshman applications compared to 20,195 last year. This is an increase of 10.5%. Offer of admission was sent to 2,429 applicants for a target class of 1,657. Last year we admitted 2,426 for a target class of 1,630. At this time we see a matriculation rate of 69% compared to 67.3% last year. Addition information on yield figures for various subgroups within the Class of 2010 is available to individual committee members upon their request to Dean Shaw. Respectfully submitted, Hazel Markus Chair Committee on Undergraduate Admission and Financial Aid

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