Tempting Templates

Document Sample
Tempting Templates Powered By Docstoc
					Tempting Templates
    Project Status Report # 2
Agenda
    Review Project Objectives
    Milestone status & Earned Value Tracking
    Summary of Results
    Details of Task Activity
    Plan Changes
    Updated Gantt Chart



4/01/2003          Tempting Templates - Status Report #2   2
Project Objectives
    Search for project management templates
     from the Internet and/or literature.
    Provide an organized list of templates
     grouped by web site, process group, and
     knowledge area.
    Provide a qualitative evaluation of web sites.
    Provide recommendations for the list of
     templates to be included in an appendix of
     the 3rd edition of the textbook.

4/01/2003           Tempting Templates - Status Report #2   3
Milestones
Status      Task_Name                                              Date
           Kickoff meeting                                       2/11/03
           Charter Signed                                        2/14/03
           Present Status Report 1                               2/18/03
           First Version of Report Delivered to Author           3/24/03
           Present mid-project sponsor status report             3/26/03
            Present Status Report 2                                4/1/03
            Final Version of Report Delivered to Author           4/14/03
            Class Presentation - Remote Teamwork                  4/15/03
            Present final project                                 4/29/03



4/01/2003                 Tempting Templates - Status Report #2           4
Earned Value Analysis
(chart on next page)

    Saved project baseline at beginning of project.
    Assumed $30/hour labor rate for all team members.
    Earned value chart shows us as late/over-budget.
     Real story not that bad.
           Have achieved milestones on schedule.
           We underestimated time commitment
           We have used all project buffer.
    Expect to achieve the remaining deliverables on
     schedule.

4/01/2003                   Tempting Templates - Status Report #2   5
                                                 Tempting Templates Earned Value


        $9,000

        $8,000                                                                                                            EAC
                                                                                                                         $7,745
                             CV=($2,365)
        $7,000
                             SV=($470)
                             CPI=0.58
        $6,000               SPI=0.87
                                                                             Actual Cost (AC)                             BAC
        $5,000                                                                                                           $5,364
Cost




                                                                                                    Planned Value (PV)
        $4,000

                                                                               Earned Value (EV)
        $3,000

        $2,000

        $1,000

              $0
              3


                        3


                                 3




                                                 3


                                                           3


                                                                     3




                                                                                                  3


                                                                                                           3


                                                                                                                    3




                                                                                                                                       3
                                       03




                                                                              03


                                                                                       03




                                                                                                                            03
            /0


                     /0


                              /0




                                              /0


                                                         /0


                                                                   /0




                                                                                               /0


                                                                                                         /0


                                                                                                                 /0




                                                                                                                                    /0
                                     4/




                                                                            1/


                                                                                     8/




                                                                                                                          6/
          11


                   18


                            25




                                            11


                                                       18


                                                                 25




                                                                                             15


                                                                                                       22


                                                                                                               29




                                                                                                                                  13
                                     3/




                                                                          4/


                                                                                    4/




                                                                                                                         5/
         2/


                   2/


                            2/




                                            3/


                                                      3/


                                                                3/




                                                                                             4/


                                                                                                      4/


                                                                                                               4/




                                                                                                                                  5/
                                                                          Days
       4/01/2003                                     Tempting Templates - Status Report #2                                             6
Template Distribution by Process
Group and Knowledge Area
            Knowledge                          Project Process Groups
              Area      Initiating   Planning         Executing        Controlling   Closing   Total

    Integration                           15                7                30                 52
    Scope                  35             23                                 12                 70
    Time                                  10                                 8                  18
    Cost                                  14                                 4                  18
    Quality                               11               14                5                  30
    Human                                 13                4                                   17
    Resources
    Communications                        12               11                35        15       73

    Risk                                  38                                 12                 50
    Procurement                            4                1                          0        5
    Total                  35            140               37                106       15      333

4/01/2003                            Tempting Templates - Status Report #2                             7
Distribution of Templates
            By Process Group                                        By Knowledge Area
                                                                   Integration                        52
                  11%    5%                                             Scope                              70
                                                                            Time           18
                                                                            Cost           18
                                  32%
                                                                       Quality                  30
                                                                     Human
                                                                    Resources              17
            41%                                              Communications                                73
                                                                            Risk                      50
                              11%                                Procurement           5

                                                                                   0                 50         100
    Closing         Controlling   Executing
    Planning        Initiation

4/01/2003                           Tempting Templates - Status Report #2                                             8
Top Ten Web Sites
 Number of Free
                                                                 Resource Name and URL
   Templates
                              Michigan Department of Information Technology:
            22
                              http://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.html

                              Minnesota Office of Technology:
            28
                              http://www.state.mn.us/cgi-bin/portal/mn/jsp/content.do?subchannel=-536879888&id=-8484&agency=OT

            23                New York State Office for Technology:                http://www.oft.state.ny.us/pmmp/templates/index.htm

            12                Tasmanian State Government:                 http://www.projectmanagement.tas.gov.au/index.htm

            28                U.S. Department of Energy:              http://cio.doe.gov/ITReform/sqse/pm_main.htm

                              University of Waterloo Information Systems & Technology:
            52
                              http://ist.uwaterloo.ca/projects/templates.html

            12                Method 123: http://www.method123.com

            19                ProjectWare: http://www.projectware.com.au/pw030.html
                              State of Texas Department of Information Resources:
            14
                              http://www.dir.state.tx.us/eod/qa/template.htm

             8                U.S. Defense Logistics Agency: http://www.dsioj.dla.mil/spi/template/pm-tmp.htm
Complete details are available from the Tempting Templates web site:
http://webpages.charter.net/hafox/pm/docs/TemptingTemplatesPreliminaryReport.htm
4/01/2003                                         Tempting Templates - Status Report #2                                                  9
Research Activities
Two Phase Approach
Challenge: Maximize coverage, minimize redundant effort

1.          Search for Web Sites
            Team members assigned different search engines
            Obtain a list of web sites that provide (free) project
             management templates
            Organize the list by number and cost of templates found
2.          Gather Template Information
            Team members assigned different web sites
            Collect detailed information on each free template
            Organize the list of templates by web site, process group
             and knowledge area

4/01/2003                    Tempting Templates - Status Report #2       10
Phase 1:
Search for Web Sites
              Goals                                              Results
      Individual                                        Individual
     1.     Find at least 10 web                        1.     Min = 20
            sites with free templates                          Max = 25
     2.     Find the most number of                     2.     Bill found 10.
            unique sites not found                             Others: 7, 6, 6
            by other team members
      Team                                              Team
     Find at least 20 unique web
                                                        35 of 54 web sites had free
     sites having free templates
                                                        templates

4/01/2003                    Tempting Templates - Status Report #2                    11
Duplicate Web Site Discovery
                                                                             2
                                                                     6
 # of Web Sites discovered by # people

 Web sites      People      % of Total
                              (54)
       34         1              63                      12

       12         2              22                                                      34

        6         3              11

        2         4               4

                                                                         1   2   3   4


4/01/2003                    Tempting Templates - Status Report #2                            12
Number of Free Templates
per Web Site
                16                                15
                14
                12
                10
    Number of
                8      7
    Web Sites
                6                  6

                4                                                   3
                2                                                         2       2

                0
                     0..5     6..10          11..20          21..30     31..40   >40
                                   Number of Free Templates

4/01/2003                   Tempting Templates - Status Report #2                      13
Phase 2:
Gather Template Information
Focus on the 35 web sites                                         Results
with free templates.                              1.        333 free templates
           Goals                                            examined. Average of
     1.     Gather information on                           83 per team member.
            at least 100 templates                2.        Only 3 processes with
            (25 per team member)                            no templates found:
     2.     Find at least 1 template                          Source Selection
            for each valid process
                                                              Contract Administration
            group / knowledge area
            combination                                       Contract Closeout


4/01/2003                    Tempting Templates - Status Report #2                       14
Plan Changes
    Search activities produced better that
     expected results. (3x more templates)
    The contingency plan for additional re-
     focused searches was unnecessary.
    Redirect activities to focus on a qualitative
     evaluation of the web sites and review the
     templates to be included in an appendix of
     the 3rd edition of the textbook.

4/01/2003            Tempting Templates - Status Report #2   15
4/01/2003   Tempting Templates - Status Report #2   16
4/01/2003   Tempting Templates - Status Report #2   17