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Sponsorship and
Exhibition Proposal
www.alloccasionsgroup.com/IAGOD2010
Contents
2 Sponsorship Benefits
3 Sponsorship Packages
8 Program
9 Floorplan
10 Booking Form
11 Sponsorship Conditions
Welcome
Dear Colleague,
It is my pleasure to invite you to participate in the 13th Quadrennial IAGOD
Symposium to be held at the Adelaide Convention Centre from Tuesday 6 –
Friday 9 April 2010.
With a fresh and exciting program planned, the 13th Quadrennial IAGOD
Symposium will feature an impressive line up of high quality guest speakers
to enlighten delegates.
The social program for 2010 will be sure to entertain all guests, commencing
with Welcome Drinks to be held on Tuesday 6 April, followed by an informal
Australian themed dinner on Thursday 8 April.
As one of the world’s most diverse and welcoming cities, Adelaide, South
Australia can offer delegates a unique mix of world famous wines, culinary
genius, picturesque boulevards, splendid lifestyle, convenient accessibility
and vast business experience.
The Adelaide Convention Centre is internationally renowned and consistently
ranked in the world’s top ten convention centres. The Adelaide Convention
Centre is located on the beautiful River Torrens and near a variety of
accommodation, shopping, restaurants, nightlife and entertainment.
Please find enclosed the Sponsorship and Exhibition Prospectus for the 13th
Quadrennial IAGOD Symposium. We look forward to your involvement in this
event and creating a long term business relationship with you.
Please do not hesitate to contact Amanda Wight, Business Development &
Sponsorship Executive on, phone +61 8 8125 2200 email amanda@aomevents.com
if you have any queries or would like to discuss the proposal further.
Yours sincerely,
IAGOD Local Organising Committee
1
Sponsorship Benefits
The Symposium has many varied Symposium Manager
sponsorship levels providing sponsors Amy Dolling
with a choice of exposure related to All Occasions Management
financial commitment. 41 Anderson Street
Benefits include: THEBARTON SA 5031
• Opportunity to create and/or Phone: +61 8 8125 2200
enhance a national profile Fax: +61 8 8125 2233
• Contact opportunities with Email: amy@aomevents.com
decision makers Web: www.alloccasionsgroup.com
• Extensive exposure of your
organisation’s logo throughout the Sponsorship and Exhibition Manager
Symposium and to delegates Amanda Wight
• Opportunity to stay abreast of All Occasions Management
key issues 41 Anderson Street
THEBARTON SA 5031
The Venue Phone: +61 8 8125 2200
The venue for the IAGOD Symposium Fax: +61 8 8125 2233
is the Adelaide Convention Centre, Email: amanda@aomevents.com
which is Australia’s first purpose-built Web: www.alloccasionsgroup.com
Convention Centre, magnificently
refurbished and expanded recently,
overlooking the picturesque River
Torrens. The Convention Centre is
only 20 minutes from the airport
and a short stroll to the shopping
mall. Ideally situated close to a wide
range of hotel accommodation and
apartments, the centre is a perfect
host venue.
Trade Exhibition Schedule
The Trade Exhibition has been
designed to ensure good visibility and
access to all booths. The Exhibition
area at the Adelaide Convention
Centre is located near the session
rooms. The catering will be centered
around the Exhibition to ensure
maximum exposure of the Trade
Exhibition throughout the Symposium.
Sponsor Packages
Platinum (1 Only) - • CEO or representative invited to officially open Symposium
• Recognition as Platinum Sponsor on all printed Symposium documents,
$50,000
including Registration Brochure and Symposium Handbook
• Naming rights to Giant Ore Deposits session
• Acknowledgement as Platinum Sponsor throughout Symposium
• Recognition as Platinum Sponsor on audio visual display in main plenary room
• Company name / logo on delegate satchels with Symposium Satchel Sponsor
(Logo to be supplied by company)
• Company logo on Symposium website with links to company website
(Logo to be supplied by company)
• One full-page colour advertisement in Symposium Handbook
(art work to be supplied by company)
• Two A4 brochures for insertion in delegate satchels (four pages maximum,
supplied by company)
• 5 Symposium registrations, including tickets to the Welcome Drinks and
Symposium Dinner
• 5 additional tickets to the Welcome Drinks and Symposium Dinner
• Copy of delegate list in accordance to the Privacy Legislation 2001 -
Provided post Symposium in electronic format
• First offer of Sponsorship to special issues of Ore Geology Reviews
• First offer of Sponsorship to the special issue of Australian Journal of Earth
Sciences on ‘Giant Ore Deposits’
• Double 3m x 3m exhibition booth – First booth location preference guaranteed
Gold (3 Only) - • Recognition as Gold Sponsor on all printed Symposium documents, including
$30,000 Registration Brochure and Symposium Handbook
• Recognition as Gold Sponsor on audio visual display in main plenary room
• Naming rights to one plenary session
• Listing and logo on Symposium website with web links to organization website
(Logo to be supplied by company)
• One full-page colour advertisement in Symposium Handbook (art work to be
supplied by company)
• One A4 brochure for insertion in delegate satchels (four pages maximum,
supplied by company)
• 3 Symposium registrations, including tickets to the Welcome Drinks and
Symposium Dinner
• 3 additional tickets to the Welcome Drinks and Symposium Dinner
• Copy of delegate list in accordance to the Privacy Legislation 2001 - Provided
post Symposium in electronic format
• One 3m x 3m exhibition booth
Silver (5 Only) - • Recognition as Silver Sponsor on all printed Symposium documents,
$10,000 including Registration Brochure and Symposium Handbook
• Recognition as Silver Sponsor on audio visual display in main plenary room
• Naming rights to one plenary session
• Listing and logo on Symposium website with web links to organization website
(Logo to be supplied by company)
• One half-page colour advertisement in Symposium Handbook (art work to be
supplied by company)
• One A4 flyer for insertion in delegate satchels (supplied by company)
• 2 Symposium registrations, including tickets to the Welcome Drinks and
Symposium Dinner
• 2 additional tickets to the Welcome Drinks and Symposium Dinner
• Copy of delegate list in accordance to the Privacy Legislation 2001 - Provided
post Symposium in electronic format
• One 3m x 3m exhibition booth
3
Sponsor Packages
Symposium Dinner • Sole sponsor of the Symposium Dinner
• Invitation of CEO to address the delegates at the Symposium Dinner
Sponsor (1 Only)
• Two Symposium registrations, including tickets to the Welcome Drinks and
$20,000 Symposium Dinner
• Ten additional tickets to the Welcome Drinks and Symposium Dinner
• Acknowledgment of organisation on Symposium Dinner Menu
• Opportunity to display signage at Symposium Dinner
• Opportunity to make a 3 minute presentation at Symposium dinner
• Opportunity to distribute promotional material at Symposium Dinner
• Listing and logo on Symposium website with web links to organization website
(Logo to be supplied by company)
• One half-page colour advertisement in Symposium Handbook (art work to be
supplied by company)
• One A4 flyer for insertion in delegate satchels (supplied by company)
• Copy of delegate list in accordance to the Privacy Legislation 2001 -
Provided post Symposium in electronic format
Satchel Sponsor (1 Only) • Organisation’s logo (one colour) printed on the Symposium satchels (together
with Platinum Sponsor)
$13,000
• Recognition as Sponsor on all printed Symposium documents, including
Registration Brochure and Symposium Handbook
• Two Symposium registrations, including tickets to the Welcome Drinks and
Symposium Dinner
• Two additional tickets to the Welcome Drinks and Symposium Dinner
• Listing and logo on Symposium website with web links to organization website
(Logo to be supplied by company)
• One half-page colour advertisement in Symposium Handbook (art work to be
supplied by company)
• One A4 flyer for insertion in delegate satchels (supplied by company)
• Copy of delegate list in accordance to the Privacy Legislation 2001 -
Provided post Symposium in electronic format
Symposium Lunch • Sponsor of the Symposium Lunch (1 PER DAY AVAILABLE)
Sponsorship (3 Only) • Two Symposium registrations, including tickets to the Welcome Drinks and
Symposium Dinner
$8000 • Two additional tickets to the Welcome Drinks and Symposium Dinner
• Listing and logo on Symposium website with web links to organization website
(Logo to be supplied by company)
• One half-page colour advertisement in Symposium Handbook (art work to be
supplied by company)
• One A4 flyer for insertion in delegate satchels (supplied by company)
• Opportunity to display signage at Symposium Lunch (supplied by company)
• Copy of delegate list in accordance to the Privacy Legislation 2001 -
Provided post Symposium in electronic format
Sponsor Packages
Keynote Speaker/Dinner • Opportunity to display corporate signage in session room
(Supplied by company)
Entertainer Sponsor
• Recognition as Sponsor on all printed Symposium documents, including
(2 Only) - $7,000 Registration Brochure and Symposium Handbook
• Recognition as Sponsor on Keynote slides (listing and Logo)
• Two attendees to the Symposium on the day of the Keynote address
• Two attendees to the Dinner, plus Keynote speaker & guest to attend the Dinner
as your guest
• Copy of delegate list in accordance to the Privacy Legislation 2001 - Provided
post Symposium in electronic format
Welcome Drinks Sponsor • Sole sponsor of Welcome Drinks
• One Symposium registration, including tickets to the Welcome Drinks and
(1 Only) - $5,000
Symposium Dinner
• One additional ticket to the Welcome Drinks and Symposium Dinner
• Opportunity to make a 3 minute presentation at Welcome Drinks
• Opportunity to distribute promotional material at Welcome Drinks
• Opportunity to display signage at Symposium Welcome Drinks
• Listing and logo on Symposium website with web links to organization website.
(Logo to be supplied by company)
• One half-page colour advertisement in Symposium Handbook (art work to be
supplied by company)
• One A4 flyer for insertion in delegate satchels (supplied by company)
• Copy of delegate list in accordance to the Privacy Legislation 2001 - Provided
post Symposium in electronic format
Morning & Afternoon Tea • Sole Sponsor of the Symposium Mornings and Afternoon Tea (x2 Per Day Available)
Sponsorship (Several • One Symposium registration, including tickets to the Welcome Drinks and
Symposium Dinner
Available) - $5,000 • One additional ticket to the Welcome Drinks and Symposium Dinner
• Opportunity to display signage at Sponsored Morning and Afternoon Tea
(supplied by company)
• Listing and logo on Symposium website with web links to organization website.
(Logo to be supplied by company)
• One quarter-page A4 colour advertisement in Symposium Handbook
(supplied by company)
• One A4 flyer for insertion in delegate satchels (supplied by company)
• Copy of delegate list in accordance to the Privacy Legislation 2001 - Provided
post Symposium in electronic format
5
Sponsor Packages
Young (35 And Under) • Recognition as Sponsor on audio visual display in main plenary room
• Recognition as Sponsor on all printed Symposium documents, including
Researchers (Several
Registration Brochure and Symposium Handbook
Available) - $5,000 • Listing and logo on Symposium website with weblinks to organization website.
(Logo to be supplied by company)
• One quarter-page A4 colour advertisement in Symposium Handbook
(supplied by company)
• One A4 flyer for insertion in delegate satchels (supplied by company)
• One Symposium registrations, including tickets to the Welcome Drinks and
Symposium Dinner
• One additional ticket to the Welcome Drinks and Symposium Dinner
• Copy of delegate list in accordance to the Privacy Legislation 2001 -
Provided post Symposium in electronic format
• Acknowledgment of Sponsorship of the individual young researchers and
students at the beginning of their presentation
Invited Speaker • Recognition as Sponsor on audio visual display in main plenary room
Sponsorship (Several • Recognition as Sponsor on all printed Symposium documents, including
Registration Brochure and Symposium Handbook
Available) - $5,000
• Listing and logo on Symposium website with web links to organization website.
(Logo to be supplied by company)
• One quarter-page A4 colour advertisement in Symposium Handbook
(supplied by company)
• One A4 flyer for insertion in delegate satchels (supplied by company)
• One Symposium registration, including tickets to the Welcome Drinks and
Symposium Dinner
• One additional ticket to the Welcome Drinks and Symposium Dinner
• Copy of delegate list in accordance to the Privacy Legislation 2001 -
Provided post Symposium in electronic format
• Acknowledgment of Sponsorship of the invited speaker at the beginning
of their presentation
Symposium Brochure • Company logo on the front cover of the Symposium Brochure
• Recognition as Sponsor on audio visual display in main plenary room
Sponsor (1 Only) - $5,000
• Two Symposium registrations, including tickets to the Welcome Drinks and
Symposium Dinner
• Two additional tickets to the Welcome Drinks and Symposium Dinner
• Listing and logo on Symposium website with web links to organization website
(Logo to be supplied by company)
• One A4 flyer for insertion in delegate satchels (supplied by company)
• Copy of delegate list in accordance to the Privacy Legislation 2001 -
Provided post Symposium in electronic format
Sponsor Packages
Symposium Trade Exhibitor • Shell scheme display booth
- Size: 3m x 3m
(25 Only) - $4,000
- Walls: 2.4m high finished in Velcro compatible fabric
- Lights: 2 x 120 watt spotlights per stand
- Signage: Fascia sign with company name
- Power: One general use power point
• Two Symposium registrations, including tickets to the Welcome Drinks and
Symposium Dinner
• Two additional tickets to the Welcome Drinks and Symposium Dinner
• Company profile (max 100 words), logo and contact details to be printed in
the Symposium Handbook
• Company profile (max 100 words), logo and contact details to be listed on
the Symposium website
• Full delegate list, with address, phone and email (subject to permission of
delegate) - Provided post Symposium in electronic format
All booths will be allocated on a first come first serve basis (with the exception
of the Principal Sponsor who will have first choice on space).
Individual Young Researcher • Recognition as Sponsor on all printed Symposium documents, including
Sponsorship (Several Registration Brochure and Symposium Handbook
• Recognition as Sponsor on audio visual display in main plenary room
Available) - $2,000
• Listing and logo on Symposium website with weblinks to organization website
(Logo to be supplied by company)
• One A4 flyer for insertion in delegate satchels (supplied by company)
• Acknowledgment of Sponsorship of the individual young researchers and
students at the beginning of their presentation
• Copy of delegate list in accordance to the Privacy Legislation 2001 -
Provided post Symposium in electronic format
Symposium Lanyard • Company Logo on Symposium lanyard (one colour)
Sponsor (1 Only) - $2,000 • Recognition as Sponsor on all printed Symposium documents, including
Registration Brochure and Symposium Handbook
• One A4 flyer for insertion in delegate satchels (supplied by company)
• Copy of delegate list in accordance to the Privacy Legislation 2001 -
Provided post Symposium in electronic format
Stationery Sponsorship - • Sole sponsor of the Symposium stationary with company logo on all stationery
Pen and Notepad (1 Only) - (stationery supplied by company)
• One Symposium registration, including tickets to the Welcome Drinks and
$1,000 Symposium Dinner
• One additional ticket to the Welcome Drinks and Symposium Dinner
• Listing and logo on Symposium website with web links to organization website
(Logo to be supplied by company)
• One quarter-page A4 colour advertisement in Symposium Handbook
(supplied by company)
• One A4 flyer for insertion in delegate satchels (supplied by company)
• Opportunity to display signage at Registration Desk (supplied by company)
• Copy of delegate list in accordance to the Privacy Legislation 2001 -
Provided post Symposium in electronic format
7
Program
Tuesday 6 April 2010
9.00am Exhibition Bump In
3.00pm Registration Opens
PM Welcome Drinks – SA Museum
Wednesday 7 April 2010
7.30am - 9.00am Registration
9.00am - 10.30am Welcome to Country
Welcome to Symposium
Official Opening
Plenary Address One
10.30am - 11.00am Morning Tea in Exhibition
11.00am - 12.40pm Concurrent Sessions
12.40pm - 2.40pm Lunch & Poster Sessions in Exhibition
2.40pm - 4.00pm Concurrent Sessions
4.00pm - 4.30pm Afternoon Tea in Exhibition
4.30pm - 5.30pm Concurrent Sessions
Thursday 8 April 2010
7.30am - 9.00am Registration
9.00am - 10.00am Plenary Address One
10.00am - 10.30am Morning Tea in Exhibition
10.30am - 12.10pm Concurrent Sessions
12.10pm - 2.00pm Lunch & Poster Sessions in Exhibition
2.00pm - 3.40pm Concurrent Sessions
3.40pm - 4.00pm Afternoon Tea in Exhibition
4.00pm - 5.00pm Concurrent Sessions
PM Symposium Dinner – Adelaide Zoo
Friday 9 April 2010
7.30am - 9.00am Registration
9.00am - 10.00am Plenary Address One
10.00am - 10.30am Morning Tea in Exhibition
10.30am - 12.10pm Concurrent Sessions
12.10pm – 2.00pm Lunch & Poster Sessions in Exhibition
2.00pm - 3.40pm Concurrent Sessions
3.40pm - 4.00pm Afternoon Tea in Exhibition
4.00pm - 5.00pm Concurrent Sessions
5.00pm Symposium Closing Session
Floor Plan
9
Booking Form
Sponsor/Exhibitor Details
Company
Contact Name *
Contact Position
Address
Telephone
Facsimile
Mobile
Email (please print)
* All correspondence will be forwarded to this person.
Level of Sponsorship (please mark with X) PLEASE NOTE: Once an application
form is received and confirmation
Platinum Sponsor $50,000
letter and tax invoice is forwarded
Gold Sponsor $30,000 by the Symposium Organisers, the
Silver Sponsor $10,000 requested item is deemed to be
booked and the booking organisation
Symposium Dinner Sponsor $20,000
is liable for full payment.
Satchel Sponsor $13,000
Payment Options (please mark with X)
Symposium Lunch Sponsor $8,000
Cheque
Keynote Speaker/Dinner Entertainer Sponsor $7,000
Make cheque payable to
Welcome Drinks Sponsor $5,000 “All Occasions Management - IAGOD”
Morning & Afternoon Tea Sponsor $5,000 Electronic Funds Transfer
Young Researchers Sponsor $5,000 Commonwealth Bank, Hindmarsh, SA
BSB 065-112
Invited Speaker Sponsor $5,000
Account Number 1016 - 3945
Symposium Brochure Sponsor $5,000 Your signature below is taken
Symposium Trade Exhibitor $4,000 as confirmation of your booking,
acceptance ofthe relevant
Individual Young Researcher Sponsorship $2,000
sponsorship/trade exhibition
Symposium Lanyard Sponsor $2,000 entitlements as listed in this
Stationery Sponsorship $1,000 material, and acceptance of these
terms and conditions.
Satchel Insert* (350) - Detail of item:
Please return the completed form with
your deposit to:
Sponsorship/Exhibition Total Amount $
IAGOD
C/- All Occasions Management
Deposit Amount (50% of total) $
41 Anderson Street,
Tax Invoice to be issued by IAGOD. GST is not applicable as Organisation is based offshore THEBARTON SA 5031
Final Amount Due Date Friday, 12 February, 2010
Phone: +61 8 8125 2200
Fax: +61 8 8125 2233
Email: amanda@aomevents.com
* Satchel Inserts (350) to be delivered
to the above address no later than
Signature 12 February 2010
Sponsorship Conditions
Acceptance and allocation: Detailed requirements: Security: Adelaide Convention Centre
The Symposium Organising Committee The Symposium Organising Committee’s (ACC) Security conducts regular
reserves the right to accept or reject requirements regarding the artwork for patrols of the complex 24 hours per
any application for sponsorship logos and advertisements, specifications day, 7 days per week and will be
at its absolute and unfettered and delivery details for signage, present for the duration of the move
discretion with the return of any arrangements for static display, delivery in and move out of your exhibition.
deposit paid. Sponsorship packages of satchel inserts or other arrangements Whilst ACC Security will endeavour
will be generally allocated to those will be sent to you in a confirmation letter to maintain the venue as a safe and
organisations who apply earliest. at a later date. secure place, it is the responsibility
Allocation of sponsorship packages is Exceptional circumstances: of the individual to ensure items are
at the discretion of The Symposium The Symposium Organising Committee not left unattended and are secure
Organising Committee, whose decision reserves the right to change the at all times.
will be final. venue and duration if exceptional Sponsorship opportunities: Please
Application and payment: Complete circumstances demand. In the event refer to the sponsorship opportunities
the Application Form and return it of a change of venue and/or duration, in the section headed “Sponsorship
together with a deposit of 50% of total the agreement to participate will packages”. Any variations to the
payment due. On receipt of the form remain in force as long as the Sponsor description of each package must
and payment, confirmation will be sent is informed at least one month be as agreed in writing with the
with a tax invoice for the remaining before the planned Symposium. Sponsorship Manager.
sponsorship amount. Final payment The Sponsorship Manager will use Unavoidable Occurrences: In the
of the remaining 50% is due by Friday, reasonable endeavours to remedy the event that the Symposium/Exhibition is
12 February 2010 with a tax invoice impact of exceptional circumstances. cancelled or delayed through no fault
to be sent to you. If your payment Exhibition space sponsorships: of the Organiser, the Venue Manager,
is not received by the due date, the All sponsors taking up exhibition space Symposium Organising Committee
sponsorship will become available to sponsorships will be required to: including but not limited to fire, flood,
other interested organisations. labour disputes, natural disasters,
• Acknowledge that the Symposium
Booth Rules: Organising Committee, Symposium acts of God, civil disorders, riots,
(a) No advertising material, such Manager and The Adelaide Convention insurrections, work stoppages, slow
as banners are allowed outside the Centre will not be responsible for downs or disputes, or other similar
designated booth area. any loss or damage to the exhibitor’s events then the Exhibitor/Sponsor shall
property and that all exhibitor not be entitled to any refund or claim
(b) Excessive noise that for any loss of damage.
inconveniences other exhibitors or the material and equipment is the sole
Symposium will not be allowed. responsibility of the exhibitor.
(c) No obstruction of any form in the • Recognise that sound amplification
aisles and walkways. will only be permitted as long as it
causes no annoyance to neighbouring
(d) While companies are encouraged exhibitors or Symposium attendees.
to pursue novel methods of attracting The Sponsorship Manager will be the
people with their stand, practices sole judge as to whether there is an
disadvantaging other companies or annoyance.
detracting from the exhibition will be
discouraged. Hours: The Organiser shall determine
the hours during which the Exhibitors
Cancellation policy: In the case of shall be conducted and as to hours
your cancellation of sponsorship, of access for Exhibitors including
notification in writing should be sent variations of such times as shall be
to the Symposium Manager. If the necessary.
cancellation is received up to 3 months
before the event, an administration fee Responsibility: The Symposium
of 25% of the total price is retained. Organising Committee, Symposium
If the cancellation is received within Manager and The Adelaide Convention
3 months, no refund is applicable. Centre accept no responsibility for
any act, accidents, omissions on the
Consequential Damage: The Organiser part of service providers, the accuracy
will not be liable for any indirect or or content of any written or oral
consequential damages arising out of statements by speakers in connection
a breach of this Exhibition/Sponsorship with this event, delay, damage,
contract. personal injury or death.
11
Visit us at
www.alloccasionsgroup.com/IAGOD2010
www.alloccasionsgroup.com/IAGOD2010
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