I would like to convey the best greetings from by mpv32468

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 Ref.: T 1413.RAS/09/80 1-AP 162109 (TC)                                                              1 1 November 2009

 Subject: Flight Procedures Programme (FPP)

 Action required: To reply by 11 December 2009




                I would like to convey the best greetings from the ICAO Asia and Pacific Regional
 Office in Bangkok. Please allow me to draw your attention to ICAO APAC Office letters T 613.1 1.2 -
 AP089109 (FS) and T 613.11.2 - AP134109 (FS) in which information about the establishment of a Flight
 Procedure Programme (FPP) were disseminated.

                  To let your administration benefit from the advantages of this FPP, I would like to
 cordially invite you to take note of the attached finalized Programme Document which I would like to
 convey to you for your kind consideration. It is based on the inputs received by the States 1
 Administrations and the meetings held earlier this year. Please note that a participation in the FPP as an
 Active Participating State requires a contribution of 16,000 US$ for the 1" year of the Programme based
 on our revised calculations.

                  In case you would wish to join the Programme as an ((Active Participating State)), to be a
 member of the Steering Committee and part of the Core Group funding the FPP budget, please indicate
 this by checking the box on Page 4 of the Programme Document. For your administration's convenience,
 the attached Programme Document also contains fillable fields to indicate the StateIAdministration, Name
 and Title of the signatory on Page 5 which is self-explanatory.

                  I would like to propose that you convey the signed Programme Document back to my
  office as soon as you should have decided to join the FPP. However, I would appreciate to receive your
  kind reply 11 December in order to start the Programme in late December 2009.

                       Accept, Sir/Madam, the assurances of my highest




  Enclosure:
                                                                                                      Regional Director          /
     Annex 2 to the MSA between CAAC and ICAO
     including FPP Programme Document

  CC:        China, Hong Kong China, Democratic People's Republic of Korea
Asia and F1aclflcOflice                        Postal Address:             Tel.: +66 (2) 537-81,35              E-mail.)cao-apac@bangkok.icao int
                         Roe~d
252J1 Vibi-iavadi R~lngslt                     F.0. Fax I1                 Fax. +G6 (2) 537--R'i:?9             AFTIV \/I-E.EICOX
Chatl~chot:                                            i a t Pbrdo
                                               $31my.,eK
Banylcok 4G900                                 8ang!%.ok
                                                       IC901
Thailand                                       Tha~land
                                                Distribution List


Deputy Minister of Technical and Operation                  Secretary
Ministry of Transport and Civil Aviation                    Ministry of Tourism and Transport
AFGHANISTAN                                                 Department of Civil Aviation
                                                            COOK ISLANDS
Aviation Operations Branch
Aviation & Airports Regulation                              Permanent Secretary
Department of Transport and Regional Services               Ministry of Foreign Affairs, International Cooperation
AUSTRALIA                                                     and Civil Aviation
                                                            FIJI
Chief Executive Officer
Airservices Australia                                       The Chief Executive
AUSTRALIA                                                   Civil Aviation Authority of the Fiji Islands (CAAFI)
Attention: ICAO Correspondence Manager,                     FIJI
 Regulatory Services, Airservices Australia
                                                            The Chief Executive
Chairman                                                    Airports Fiji Limited (AFL)
Civil Aviation Authority of Bangladesh                      FIJI
BANGLADESH
                                                            Director General of Civil Aviation
Director General of Civil Aviation                          INDIA
Department of Civil Aviation
Ministry of Communications                                  Chairman
Royal Government of Bhutan                                  Airports Authority of India
BHUTAN                                                      INDIA

Director of Civil Aviation                                  Director General of Civil Aviation
Department of Civil Aviation                                Directorate General of Civil Aviation
BRUNEI DARUSSALAM                                           Ministry of Transportation
                                                            INDONESIA
Secretary of State                                          cc: Director of Air Safety
State Secretariat of Civil Aviation
CAMBODIA                                                    Director General
                                                            Civil Aviation Bureau
Director General                                            Ministry of Land, Infrastructure, Transport and
State Secretariat of Civil Aviation                           Tourism
CAMBODIA                                                    JAPAN

                                                            Director of Civil Aviation
President                                                   Ministry of Communications, Transport and Tourism
Civil Aviation Authority of Macao                            Development
MACAO SAR, CHINA                                            KIRIBATI

                                                            Director General
                                                            Department of Civil Aviation
                                                            LAO PDR
                                                    2

Director General                                        Director General
Department of Civil Aviation, Malaysia                  Civil Aviation Authority
MALAYSIA                                                PAKISTAN

cc: Managing Director                                   Minister of State
Malaysia Airports Berhad                                Office of the Minister
MALAYSIA                                                Government of the Republic of Palau
                                                        PALAU
Director General
Civil Aviation Department                               Secretary
Ministry of Transport and Civil Aviation                Department of Transport & Civil Aviation
MALDIVES                                                PAPUA NEW GUINEA

Director                                                Cc: Director & Chief Executive Officer
Directorate of Civil Aviation                           Civil Aviation Authority of Papua New Guinea
Ministry of Transport and Communications
MARSHALL ISLANDS                                        Director General
                                                        Civil Aviation Authority of the Philippines
Director                                                PHILIPPINES
Marshall Islands Airports Authority
MARSHALL ISLANDS                                        Head/Deputy Minister
                                                        Civil Aviation Safety Authority
Secretary                                               Ministry of Land, Transport and Maritime
Department of Transportation, Communications and        REPUBLIC OF KOREA
  Infrastructure
MICRONESIA                                              Chief Executive Officer
                                                        Ministry of Works, Transport & Infrastructure
Cc: Administrator, Division of Civil Aviation,          SAMOA
 Department of Transportation, Communications and
 Infrastructure MICRONESIA                              Director of Civil Aviation/ACEO
                                                        Ministry of Works, Transport & Infrastructure
Director General                                        SAMOA
Civil Aviation Authority of Mongolia
MONGOLIA                                                Director General of Civil Aviation
                                                        Civil Aviation Authority of Singapore
Director General                                        SINGAPORE
Department of Civil Aviation
MYANMAR                                                 Controller of Civil Aviation
                                                        Civil Aviation Division
Director of Civil Aviation                              Department of Communication, Aviation &
Department of Civil Aviation                              Meteorology
NAURU                                                   Ministry of Infrastructure & Development
                                                        SOLOMON ISLANDS
Director General
Civil Aviation Authority of Nepal                       Cc: Secretary to Prime Minister
NEPAL                                                   Prime Minister’s Office, SOLOMON ISLANDS

Director of Civil Aviation                              Director-General and Chief Executive Officer
Civil Aviation Authority of New Zealand                 Civil Aviation Authority of Sri Lanka
NEW ZEALAND                                             SRI LANKA
                                                       3

Cc: Chairman                                               COPY TO:
Airport and Aviation Services (Sri Lanka) Ltd.
SRI LANKA                                                  Minister
                                                           General Administration of Civil Aviation of China
Director of Civil Aviation                                 CHINA
Ministry of Infrastructures of Timor-Leste
TIMOR-LESTE                                                Director-General of Civil Aviation
                                                           Civil Aviation Department
Minister of Transport                                      HONG KONG SAR, CHINA
Ministry of Transport (Civil Aviation, Marine & Port
 Authority)                                                Director General
TONGA                                                      General Administration of Civil Aviation
                                                           DPR KOREA
Cc: Acting Director of Civil Aviation
Civil Aviation Department                                  Director of Civil Aviation
Ministry of Transport (Civil Aviation, Marine and          Civil Aviation Authority
  Ports Authority), TONGA                                  FRENCH POLYNESIA

Administrator                                              Director of Civil Aviation
Federal Aviation Administration, United States             NEW CALEDONIA
Attn: Principal Staff Officer
Interagency Group on International Aviation                ICAO Montreal
UNITED STATES OF AMERICA                                   Director, Air Navigation Bureau

Director General of Civil Aviation                         Chief, Asia/Pacific Programme
Ministry of Infrastructure and Public Utilities            Technical Co-operation Bureau
VANUATU
                                                           Implementation & Resource Development Coordinator
Director                                                   ICAO PBN Programme, ICAO Montreal
Civil Aviation Authority
VANUATU

Chief Executive
Airports Vanuatu Limited
VANUATU

Director General
Civil Aviation Administration of Viet Nam
VIETNAM
                                                                                             RAS/09/801




                      FLIGHT PROCEDURE PROGRAMME
           To Enhance Sustainable Instrument Flight Procedure Capability
                              in Participating States




                                           Prepared by the

                          International Civil Aviation Organization


                                           for the
                      Civil Aviation Administration of China (CAAC)
                                   as Host Administration

                            and the Civil Aviation Administrations
                                 of other Participating States




                                             October 2009



This is a CONFIDENTIAL DOCUMENT intended only for the exclusive use by the contracting parties. No part
of this document may be disseminated, distributed, reproduced, or used in any other way by any individual,
company, organization or any other entity without the prior written approval by International Civil Aviation
Organization.
                                          ANNEX 2

                                          to the
                      Management Service Agreement between the
                     Civil Aviation Administration of China (CAAC)
                                         and the
                        International Civil Aviation Organization



In order to accelerate the implementation of Performance Based Navigation (PBN), thereby
realizing the significant safety, access, efficiency, and reduced environmental impact benefits
of PBN, a group of Civil Aviation Administrations in the Asia-Pacific Region, including the
Civil Aviation Administration of China (CAAC) as the host State, with the assistance of
ICAO, are establishing a Flight Procedure Programme (FPP) to address instrument flight
procedure-related issues in the Asia and Pacific regions.

Description of Programme

This document defines the scope of ICAO assistance to the Civil Aviation Administration of
China as host State and other participating Civil Aviation Administrations in the Asia-Pacific
Region in establishing a functioning Flight Procedure Programme (FPP) with the goals of
developing the States’ capabilities in the instrument flight procedure domain, especially in the
areas of procedure design, and regulatory oversight of the procedure design service provider.
The FPP is envisioned to be a centre of excellence in the field of flight procedure design.
The FPP would employ best practices in training, automation and quality assurance with
experts in the field to address the procedure design needs and enhance the capabilities of the
States. The programme being established by select Civil Aviation Administrations in the
Asia-Pacific Region, other Civil Aviation Administrations in the Asia-Pacific Region may
also join, by signing on to the Programme Document and making a financial contribution.
The initial duration of the programme will be three years, however it is anticipated that the
programme will have a limited life of 7-8 years, after which the goals of the programme will
have been met, to the extent that they can be met, and that after that time, the programme
would either terminate or be re-directed to maintaining the capabilities that have been
developed in the States.

Management Services to be provided:

Through this Annex to the aforementioned Management Service Agreement (MSA), ICAO
will provide the following services for the FPP to the host State and to any other Civil
Aviation Administration in the Asia/Pacific Region having joined:

        −   Recruitment and assignment of programme personnel to assist in achieving the
            planned immediate objectives through the production of relevant outputs, by
            carrying out activities generally described in the attached Programme Document.

        −   Technical backstopping of the Programme expert, including technical briefing
            and debriefing.

        −   Technical Review of programme outputs and review/finalization/distribution of
            programme reports.

        –   Programme progress monitoring.

Budget Estimate:       An estimate of costs is provided as Appendix 1 to the Attachment
                       (Programme Document)

Brief Description: The Programme objective is to assist States to develop sustainable capability in the
instrument flight procedure (IFP) domain so as to meet their commitments under Assembly Resolution
A36-23 for Performance Based Navigation (PBN) implementation and their obligations for the quality
of their IFP’s. This will be accomplished through training, assistance with quality assurance, procedure
design and access to IFP-related automation solutions.




Signed on behalf of:                   Signature                   Name/Title                  Date

International Civil Aviation
Organization                                                   Raymond Benjamin
                                                                Secretary General



Civil Aviation Administration
of China_________
                                                   4



                                                                                 ATTACHMENT



                    INTERNATIONAL CIVIL AVIATION ORGANIZATION

                                   PROGRAMME DOCUMENT

Programme Title:         Flight Procedure Programme To Enhance Sustainable Instrument
                         Flight Procedure Capability in the Participating States

Programme No.:           RAS/09/801

Initial Duration:        3 years

Sector and
Sub-Sector:              Safety – Performance Based Navigation

Country Implementing
Agency:              Civil Aviation Administration of the Participating State implementing as
                     (check one):

     Active Participating State (the States,            User State (the States which use the
     including the Host State, which participate        Programme and shall bear certain expenses
     in the Programme funding by annual                 for assistance provided to them but do not
     contributions and are Member of the                participate in the Programme funding by
     Steering Committee)                                annual contributions)

Executing Agency:        International Civil Aviation Organization (ICAO)

Location:                Beijing, China

Estimated Start Date:    December 2009

Estimated Programme Cost: US$ 514 600

Brief Description: The Programme objective is to assist States to develop sustainable capability in
the instrument flight procedure (IFP) domain so as to meet their commitments under Assembly
Resolution A36-23 for Performance Based Navigation (PBN) implementation and their obligations
for the quality of their IFP’s. This will be accomplished through training, assistance with quality
assurance, procedure design and access to IFP-related automation solutions.
                                                           5




Signed on behalf of:                          Signature                         Name/Title                        Date

International Civil Aviation
Organization                                                               Raymond Benjamin
                                                                            Secretary General


Civil Aviation Administration
of __________

This is a CONFIDENTIAL DOCUMENT intended only for the exclusive use by the recipient contracting parties. No part of
this document may be disseminated, distributed, reproduced, or used in any other way by any individual, company,
organization or any other entity without the prior written approval by the recipient Government and the International Civil
Aviation Organization.
                                                    6


1.                 BACKGROUND

1.1             ICAO developed harmonized navigation specifications for all existing area navigation
applications, and published these navigation specifications in the Performance Based Navigation
Manual (Doc. 9613).

1.2              The 36th session of the ICAO Assembly (Montreal, 18 to 28 September 2007) in its
Resolution A36-23 called upon the States and planning and implementation regional groups (PIRGs)
to develop PBN implementation plans and implement PBN in accordance with the timelines
established in those plans.

1.3             The first amendment to the fifth edition of Doc 8168, PANS OPS, Volume II,
applicable on 15 March 2007, included a new quality assurance chapter (Part I, Section 2, Chapter 4)
dedicated to specific requirements with regard to quality assurance in the procedure design process,
including requirements for initial, on-the-job and recurrent training of procedure designers.

1.4            The conclusions from the 19th Meeting of the Asia and Pacific Air Navigation
Planning and Implementation Regional Group (APANPIRG/19) and the associated report from that
meeting highlighted the strong support for PBN implementation and the establishment of a Flight
Procedure Office in the region, as follows:

                   Conclusion 19/25 – ASIA/PAC PBN Implementation Plan
                   That, the ASIA/PAC PBN Implementation Plan as provided in Appendix G to the
                   Report on Agenda Item 3.4 be adopted and published as the interim edition based on
                   which, States be urged to developed their national PBN implementation plan and
                   provide feedback to the ICAO Regional Office.
                   Conclusion 19/27 – Flight Procedure Design Office
                   That, ICAO continue to develop the concept of a Flight Procedure Design Office
                   taking into account proposals submitted by the States with emphasis on the role,
                   responsibility and financial mechanisms.

2.                 ISSUES AND OPERATING CONCEPT

2.1                Issues

2.1.1             New instrument flight procedures developed to take advantage of the benefits of PBN
are totally reliant on the data in a data base on the aircraft. For this reason, quality assurance in the
flight procedure design process, while always important, takes on added importance for PBN-based
procedures. A great safety concern in this respect is that many States lack the expertise to establish a
sustainable internal procedure design capability, meeting the requirements of PANS OPS and their
responsibility under Annex 15 for the quality of their aeronautical information and data , including
instrument flight procedures.

2.1.2              Following are some of the main procedure design-related issues and problems faced
by States:

      a)   Lack of procedure design training: initial, OJT, and/or recurrent;
      b)   High turnover among procedure designers;
      c)   Insufficient procedure design work in some States to attain or maintain proficiency;
      d)   Lack of depth in procedure design organization to perform quality assurance (QA);
      e)   Insufficient expertise in procedure design organization to provide adequate QA of procedures;
      f)   Lack of procedure design and obstacle data storage automation in the States; and
      g)   Insufficient regulatory expertise to oversee the procedure design service provider.


2.2                Operating Concept
                                                     7



2.2.1            This Flight Procedure Programme (FPP) would be established as a means to assist
Participating States to address the issues noted above. The FPP will foster implementation of flight
procedures, developed with the appropriate quality systems, especially PBN and vertically guided
instrument approach procedures by:

      a) Assisting those States with sufficient density of procedures to establish a sustainable internal
         procedure design capability capable of meeting the requirements of PANS OPS and their
         responsibility for the quality of their procedures;

      b) Providing the appropriate level of technical expertise necessary to enable States that do not
         have the density of procedures necessary to sustain an internal procedure design capability;
         and

      c) Providing a vehicle to improve quality in the States’ procedure design process through access
         to procedure design automation solutions and associated data storage.

2.2.2              At Participating States’ request the FPP would:

      a)   assist State procedure designers in developing their procedures;
      b)   develop procedures for States that have no procedure design capability;
      c)   assist State with Quality Assurance (QA);
      d)   provide QA;
      e)   provide OJT to procedure designers, remotely, on-site or at the FPP location; and
      f)   provide other training as required
      g)   assist with ground and flight validation
      h)   assist State with data origination

2.2.3              As part of the services provided in 2.2.2 above, the Programme would:

      a) provide States access to server-based procedure design software applications;
      b) provide States access to server-based electronic terrain and obstacle data storage;
      c) provide packed procedures for a limited choice of avionics, for use during the pre-publication
         ground and flight validation.

2.2.4            Cost to Participating States for the services provided in 2.2.2 a, c, e, f and 2.2.3 above
would be included in the basic FPP participation contribution. Other services would be charged to the
Participating State in accordance with a Schedule.


2.3                Relevant documents

      a) Procedures for Air Navigation Services – Aircraft Operations, ICAO Doc 8168
      b) Required Navigation Performance – Authorization Required Procedure Design Manual, ICAO
         Doc 9905
      c) Quality Assurance Manual for Flight Procedure Design, ICAO Doc 9906
      d) ICAO Annexes 4, 11 and 15
      e) Performance Based Navigation Manual, ICAO Doc 9613
                                                 8



3.            IMPLEMENTATION STRATEGY

3.1              The following implementation strategy is planned to achieve the programme
objectives. (A preliminary indicative Work Plan is at Appendix 3):

              a) Creation of an ICAO Programme Cell, the Flight Procedure Programme, in the
                 Civil Aviation Administrations of the Asia/Pacific Regions attached to the office
                 of the DG as shown below:

                                                      FPP Manager



                                          Data                           Admin



                                           IT



                            Training                 Procedure Design          Quality Assurance




              b) Recruitment and assignment by ICAO of an international expert in Procedure
                 Design and Validation and performance based navigation (FPP Manager) for a
                 duration of 36 months.

              c) Recruitment and assignment of short-term consultants as needed in the fields of
                 procedure design quality assurance, training, aeronautical information
                 management, automation and in other specific fields as may be identified during
                 the programme implementation. These consultants will be assigned to the ICAO
                 Programme Cell.

              d) Recruitment by ICAO by secondment of three (3) procedure design officers,
                 preferably one having expertise in training and one having expertise in quality
                 assurance, 1 data specialist, 1 administrative assistant, and 1 Information
                 Technology specialist for assignment to the ICAO Programme Cell. The
                 candidates for the posts preferably will be selected by the CAA from amongst
                 their best and brightest performers, in order to ensure the establishment of a
                 “centre of excellence.”

              e) Recruitment of guest instructors as necessary to carry out the training objectives
                 of the FPP. These guest instructors will be assigned to the ICAO Programme
                 Cell.

              f) The ICAO Programme Cell, in cooperation with the CAA, will commence the
                 tasks outlined under paragraph 2 above and further detailed in Paragraph 5 below.
                 For carrying out these tasks the ICAO Programme Cell personnel will be duly
                 authorized by the Director General.

              g) The target date for the commencement of operations will be December 2009.

              From the start of the programme, the FPP will build its capacity to provide assistance,
              training, quality assurance and procedure design to Participating States. Additional
                                                    9


                procedure design staff will be recruited as necessary and as resources become
                available, to meet the demand. To the maximum extent possible, additional procedure
                design staff should be seconded from States, in order that they can gain valuable
                experience to take back to their States. The Programme is expected to last at least
                through 2017, in order to achieve the goals of Assembly Resolution A36-23.


4.              EXPECTED OUTCOME OF THE PROGRAMME

                   States in certain regions will have significantly improved procedure design capability,
as evidenced by training accomplished as well as actual procedures implemented to meet the goals of
A36-23. A review should be conducted prior to termination of the programme, but no later than 3
years after initial operating capability, to determine whether the programme should be continued, and
if so, the strategic direction that the programme should take.

5.              IMMEDIATE OBJECTIVES, OUTPUTS AND ACTIVITIES

                     Abbreviations:

                     ICAO Programme Cell Personnel:

                     MGR:                FPP Manager (ICAO)
                     Admin               Administrative assistant
                     Data:               Data specialist
                     IT:                 Information Technology specialist
                     PD:                 Procedure Designer
                     PD-T:               Procedure Designer-Training
                     PD-QA:              Procedure Designer-QA

5.1             Immediate Objective 1

                Establishment of initial operating capability of the FPP in the areas of procedure
                design, initial and on-the-job training (OJT) and quality assurance

                Output 1.1

                Establishment of an automation system for the input, storage and output of
                aeronautical data required for the Instrument Flight Procedure process, based on
                global standards, that will interface with flight procedure design automation tools and
                avionics database packing tools. Should be server-based with remote access available.
                Required activities to be identified as the initial step in establishment of the
                automation system.

                Output 1.2

                 Establishment of FPP procedure design capability (Indicators:)

                    Activity 1.2.1
                    Develop and document standard operating procedures with respect to FPP
                    procedure design activities, both internal and external (Responsibility: All)

                  Activity 1.2.2
                  Train FPP staff in standard operating procedures.(Responsibility: PD-T, PD,
                MGR)
                                          10


         Output 1.3

         Establishment of FPP initial training and OJT capability (Indicator:)

             Activity 1.3.1
             Develop initial training and an OJT program for procedure designers based on the
             competency framework in ICAO Doc 9906. (Responsibility: PD-T)

             Activity 1.3.2
             Train instructors. (Responsibility: PD-T)

         Output 1.4

         Establishment of FPP Quality Assurance (QA) capability

             Activity 1.4.1
             Develop QA program for FPP (Responsibility: PD-QA)

             Activity 1.4.2
             Train procedure design staff that will be involved in QA.(Responsibility :PD-QA,
             PD-T)

5.2      Immediate Objective 2

         Upon establishment of initial operating capability, provide to States an initial basket
         of services that includes procedure design, initial training and OJT in procedure
         design, QA and assistance in these areas. Begin development of additional services,
         including training in QA for procedure design service providers and regulators.

         Output 2.1

         Develop Service Level commitments to States (Indicator )

             Activity 2.1.1
             Develop a schedule for service provision based on demand.
             (Responsibility: Admin in coordination with MGR)

            Activity 2.1.2
            Develop a document for States outlining the service level goals and commitments.
            (Responsibility: IT, PD, Admin, Data, MGR)

      Output 2.2

         Develop QA training, initial and OJT, for regulators and service providers.
         (Indicator: )

             Activity 2.2.1
             Develop QA initial training for regulators
             (Responsibility: PD-T, PD-QA)

             Activity 2.2.2
             Develop QA initial training for procedure design service providers
             (Responsibility: PD-T, PD-QA)

             Activity 2.2.3
             Develop QA OJT program for regulators (Responsibility: PD-T, PD-QA)
                                       11



         Activity 2.2.4
         Develop QA OJT program for procedure design service providers (Responsibility:
         PD-T, PD-QA)

5.3   Immediate Objective 3

      Concurrently or upon completion of Immediate objective 2, begin developing
      capabilities as required to address other elements of the IFP process, including
      aeronautical surveys and flight and ground validation.

      Output 3.1

      Develop capability (as required) for assisting States with origination of aeronautical
      data required for flight procedure design. (Indicator )

          Activity 3.1.1
          Identify requirements and develop plan for assisting States with aeronautical
      surveys          (Responsibility: Data, MGR)

      Output 3.2

      Develop capability for assisting States with ground and flight validation of IFP’s.
      (Indicator: )

          Activity 3.2.1
          Identify requirements and develop plan for assisting States with ground and flight
          validation (Responsibility: MGR,, PD-QA)
                                          12


6.      INPUTS

6.1     Participating State Inputs

6.1.1   Host State (the State hosting the ICAO Programme Cell)

        a)   Transfer of funds covering recruitment and assignment of short-term consultants
             as needed for 2010, as indicated in item 11.97 of the attached budget.

        b)   Assignment by secondment of the following CAA personnel:

             –   2 experienced procedure designers, at least one with instructor experience
             –   additional experienced procedure designers, as required
             –   1 information technology specialist
             –   1 data specialist
             –   1 administrative assistant.

        c)   Suitably equipped and furnished offices for the FPP, with automation and office
             equipment, subscriptions, supplies and other items as required to meet the needs
             of all programme staff;

        d)   Three round trip business class air tickets per calendar year (1 in 2009) between
             Beijing, China and either Vancouver, Canada or New York, USA to be used for
             FPP-related purposes.

        e)   Flight Procedure Design Software, with English language interface, capable of
             both local and remote operation, maintained and updated as necessary to reflect
             the latest changes to PANS OPS procedure design criteria.

        f)   Electronic terrain and obstacle database built to internationally recognized
             standards, capable of interfacing with the flight procedure design software
             provided

        g)   PBN operational support in areas such as regulatory approval and certification,
             and use of flight simulators on a reimbursable basis at CAAC’s cost, for
             validation.

        h)   Suitably equipped classroom(s) and other required support for FPP training
             courses held in China.

6.1.2   Active Participating States (the States, including the Host State, which
             participate in the Programme funding by annual contributions and are
             Member of the Steering Committee:

        a) Annual contributions covering the cost of the programme, as indicated in the
           annual budget of the Programme;

        b) Participation in the meetings of the Steering Committee as Members with the right
           to vote

6.1.3   All Participating States, including User States (the States which use the
            Programme but do not participate in the Programme funding by annual
            contributions)
                                         13


      a)   Accord ICAO Programme Cell personnel, who are considered Officials of ICAO,
           the rights and privileges associated with their status as Officials of the United
           Nations and its specialized agencies.

      b)   Authorize release to the FPP of aeronautical data from third parties, including
           AIP and electronic terrain and obstacle data, as well as appropriate topographic
           mapping data and charts pertaining to their State for the purposes of the
           programme, in particular for the design of instrument flight procedures and for
           quality assurance assistance.

      c)   Bear the expenses of duty travel of FPP staff as required to support FPP activities
           in their State.

      d)   Support the FPP by seconding and assigning national personnel to the FPP or by
           contributing other expertise or resources, to the extent practicable taking into
           account the needs of the FPP.

      e)   Complete all remaining necessary steps to publish instrument flight procedures
           developed wholly or partly within the FPP framework as public procedures in
           their State Aeronautical Information Publication.

6.2   ICAO Inputs

      a)   International Personnel

           - Flight Procedure Programme Manager
             (Job Description of the FPP Manager is set out in Appendix 2)

           - Recruitment and Assignment of Short-Term Consultants (as needed − lump
           sum allocation provided in budget item 11.97):

      b) Components of duty travel of FPP Manager and staff not covered under 6.1.1 d)
         or 6.1.3 c) above.

      c)   Training delivery costs not covered by State(s) hosting the training, including
           recruitment of guest instructors, (budget item 30).

      d) Mission travel of ICAO HQ/RO personnel for monitoring purposes (budget item
         16).

      e) Administrative and other services for the handling of the Programme (budget
         item 50).

      f) Equipment, operations and maintenance costs, including Flight Procedure Design
         software maintenance contract (budget item 40).


7.    RISKS, MITIGATION MEASURES AND PREREQUISITES

7.1                            Risks                                    Risk Level

      a) Delays in transfer of funds to ICAO                            medium

      b) Delays in recruitment of experts and consultants               low

      c)   Delays in identification of suitably qualified
                                                  14


                    candidates for procedure Design, Data, and IT positions
                    (not applicable to candidate seconded by host State)          medium to high
                 d) Delays in availability of Flight Procedure Design Software    medium to high

7.2              Risk Mitigation Measures

                 Where the indicated risk level is Medium and High, special fast track measures will
need to be instituted by the CAA to expedite the processes.

7.3            Pre-requisites

                Advance payment of programme funds for at least one year’s budgetary cost, except
as otherwise noted.


8.             INSTITUTIONAL FRAMEWORK

8.1             The Programme will be executed on the basis of the Programme Document signed by
the Host State and ICAO and to which any State wishing to participate may sign on. Upon signature,
such State becomes a Participating State. All Participating States that commit to funding the
programme by means of an annual contribution in line with an approved budget become an Active
Participating State, including the Host State. A cost-sharing formula agreed to by all Active
Participating States, including the Host State, applies. As from a date to be agreed upon, the Host
State’s contributions in kind shall be taken into account for partly or wholly offsetting its annual
financial contribution to the Programme.

8.2             ICAO will give the assistance set out in this Programme Document by providing the
inputs set out in 6.2 above, in particular recruit programme experts and staff, give all required
administrative support to such experts and staff, provide financial management and budgetary control
of the programme, submit financial reports in accordance with its rules and procedures and monitor
implementation of the programme. It will provide technical backstopping to its experts in the
performance of their duties and undertake monitoring missions.

8.3            The CAAs of the Host State, the Active Participating States and the User States will
provide the respective State inputs, as set out in 6.1 above.. The cost-sharing formula applicable will
be decided upon by the Steering Committee, composed of Active Participating States.

8.4             The ICAO FPP Manager will be responsible for the local coordination and
management of the programme, maintain liaison with CAA and State officials, ensure full
coordination and cooperation between the international experts, seconded officers and CAA officers.
The FPP Manager will also be responsible for submission of periodic progress reports and for
preparation of the draft Terminal Report prior to the termination of his assignment.


9.             PROGRAMME REVIEW, MONITORING AND REPORTING

9.1              The programme will be monitored by ICAO HQ. and, upon signature of the
Programme Document by the Host State and at least one other Active Participating State, a Steering
Committee may be established at the request of the Active Participating States. The membership of
the Steering Committee will consist of all Active Participating States, including the Host State. The
Steering Committee will oversee the implementation of the Programme. Furthermore, the Steering
Committee will work with the FPP Manager to determine a work programme based on service
requests and safety priorities, to ensure that States who most need and want the services are given
priority access.
                                               15


9.2            The FPP Manager will regularly report to ICAO HQ and to the Steering Committee on
the implementation of the Programme. A draft Terminal Report will be prepared by the FPP Manager,
at least two months prior to the end of his assignment.


10.           PROGRAMME WORK PLAN

              A preliminary indicative work plan, is provided in Appendix 3


11.           PROGRAMME BUDGET

              The programme budget is provided in Appendix 1.
                                                      16                                                                Appendix 1



                              PROJECT BUDGET COVERING MSA CONTRIBUTION
                                      (IN UNITED STATES DOLLARS)

COUNTRY:              REGIONAL ASIA/PACIFIC STATES
PROJECT NO:           RAS/09/801
PROJECT TITLE:        ENHANCE SUSTAINABLE FLIGHT PROCEDURES CAPABILITY IN THE ASIA/PACIFIC STATES

                                                    TOTAL                  2010                  2011                  2012
                                              w/m           $        w/m          $        w/m          $        w/m          $
10. - PROJECT PERSONNEL
 11. - INTERNATIONAL PROFESSIONALS
         11.97 SHORT-TERM CONSULTANTS                       40 000                20 000                10 000                10 000

11.99 SUB-TOTAL                                             40 000                20 000                10 000                10 000

15. - DUTY TRAVEL                                          120 000                40 000                40 000                40 000

16. - MISSION COSTS                                         60 000                20 000                20 000                20 000

19. COMPONENT TOTAL                                        220 000                80 000                70 000                70 000

30. - TRAINING
       32.01 GROUP TRAINING                                112 000                40 000                36 000                36 000

39 SUB-TOTAL                                               112 000                40 000                36 000                36 000

40. - EQUIPMENT
       45.01 EXPENDABLE EQUIPMENT                           15 000                 5 000                 5 000                 5 000
       45.02 NON-EXPENDABLE EQUIPMENT                       18 000                10 000                 5 000                 3 000
       45.03 FPD SOFTWARE MAINTENANCE                       80 000                                      40 000                40 000

49 SUB-TOTAL                                               113 000                15 000                50 000                48 000

50. - MISCELLANEOUS
 52.01 - REPORTING COSTS                                    11 000                 3 000                 3 000                 5 000
 53.01 - SUNDRY                                             11 800                 3 600                 4 100                 4 100
 55.01 - HANDLING CHARGE                                    46 800                14 200                16 300                16 300

59. COMPONENT TOTAL                                         69 600                20 800                23 400                25 400

99. PROJECT TOTAL                                          514 600            155 800               179 400               179 400
                                                17


                                                                                       Appendix 2


                  INTERNATIONAL CIVIL AVIATION ORGANIZATION

                       TECHNICAL CO-OPERATION PROGRAMME

                                       JOB DESCRIPTION


Programme:            RAS/09/801

Title:                Flight Procedure Programme Manager

Post No.:             11-01

Duty Station:         Beijing, China

Duration:             36 months

Date Required:        December 2009


Qualifications Requirements:


1. Advanced university degree in business administration or public administration, or equivalent
   degree;

2. ATPL and experience in international flight operations; helicopter CPL/IR and experience in
   helicopter operations desirable;

3. At least 10 years experience and in-depth knowledge in the areas of instrument flight procedure
   development, quality assurance, flight inspection and flight validation, and the ICAO provisions
   relating to these areas;

4. At least 5 years management experience dealing with international programmes and issues;

5. In-depth knowledge of the ICAO Performance Based Navigation concept and the supporting
   ICAO provisions and guidance;

6. Ability to work and coordinate with civil aviation officials at all levels, as well as industry,
   regional and sub-regional groups, to accomplish the goals of the Programme;

7. Be a team player with the ability to maintain harmonious working relations in an international
   environment;

8. command of the English language; and

9. ability to foster and maintain relationships in a multi-national programme and to lead programme
   staff.


Duties:
                                                18


Under the direction of the Director, Air Navigation Bureau, ICAO for technical and operational
matters, and the Director, Technical Cooperation Bureau, ICAO for all other matters, and in
cooperation with the national counterparts and other programme personnel:

1. Work with the host State on start-up and operation of the FPP, including establishing office
   processes;

2. Be responsible for the local coordination and management of the Flight Procedure Programme;

3. Perform frequent coordination at all levels with the regional offices, sub-regional groups, and
   States on issues related to FPP operations;

4. Ensure full coordination and cooperation between international experts, seconded officers and
   CAA officers;

5. Identify and develop programme resources;

6. Perform quality assurance and ground and flight validation;

7. Assist with expansion of the FPP concept to other regions;

8. Carry out Programme coordination functions as per the ICAO Field Operations Manual and other
   applicable guidelines; and

9. Perform other related duties as required..
Updated 10/26/2009                    Appendix 3: Tentative FPP Work Plan



Immediate
 Objective Output Activity   Task                          Description                           Start      End
                                    Establish initial operating capability of the FPP in the
                                    areas of procedure design, initial and on-the-job
         1                          training (OJT) and quality assurance
               1.1                  Establishment of an FPP automation system                  19-May-09 31-Dec-09
                                    Develop database for aeronautical, terrain and obstacle
                     1.1.1          data to support FPP activities                             19-May-09 31-Dec-09

                     1.1.2          Develop network infrastructure to support FPP activities   19-May-09 31-Dec-09

                     1.1.3          Develop FPP web site                                       19-May-09 31-Dec-09

                                    Identify FPD software and integrate into FPP
                     1.1.4          infrastructure                                             19-May-09 31-May-10

               1.2                  Establishment of FPP procedure design capability
                                    Develop FPP Operations Manual chapter on IFP process
                     1.2.1                                                                     19-May-09 31-Dec-09
                     1.2.2          Train FPP Staff on the IFP process                          20-Oct-09 31-Jan-10

               1.3                  Establish FPP initial and OJT training capability
                                    Evaluate need/Develop PANS OPS initial preparatory
                     1.3.1          course                                                     10-Jun-09 31-Dec-09
                     1.3.2          Develop PANS OPS initial course                            10-Jun-09 31-Dec-09
                                    Develop OJT course for Procedure Design-Manual
                     1.3.3          Methods                                                    10-Aug-09 31-Dec-09
                                    Develop OJT course for Procedure Design-Automated
                     1.3.4          Methods                                                     1-Jan-10 31-Aug-10
                     1.3.5          Train Procedure Design instructors                          20-Jul-09 7-Aug-09
                     1.3.6          Develop Procedure Design Software Course

               1.4                  Establish FPP Quality Assurance capability
                                    Develop FPP Operations Manual chapter on QA process
                     1.4.1                                                                      6-Jul-09 31-Dec-09
                     1.4.2          Train FPP Staff on the QA process                          20-Oct-09 31-Dec-09


               1.5                  Establish FPP office operations
                     1.5.1          Develop FPP Operations Manual                               1-Apr-09 31-Dec-09
                     1.5.2          Create required records and files                           1-Aug-09 28-Feb-10

         2                          Provide initial basket of services                         20-Oct-09   1-May-10
               2.1                  Develop service level commitments to States                20-Oct-09   1-May-10
                     2.1.1          Develop a schedule for service provision                   20-Oct-09   1-May-10
                                    Develop document outlining service level goals and
                     2.1.2          commitments                                                20-Oct-09   1-May-10




                                                        19
Updated 10/26/2009             Appendix 3: FPP Work Plan- 2010 Tentative Course Schedule


                                                               Duration
                                                                Class                                  Max
                 Description                 Location           days        Start         End      Attendance     Status
   1st quarter
   PANS OPS initial                     TBD                      20       TBD          TBD             15        Tentative
   Procedure Design OJT                 FPP, Beijing, China      15       TBD          TBD        Internal FPP   Tentative
   RNP AR Procedure Design Course       TBD                      15       TBD          TBD             15        Tentative
   PBN Procedure Design Course          TBD                      10       TBD          TBD             15        Tentative
   Procedure Design OJT (Manual)        FPP, Beijing             15        22-Feb-10    12-Mar-10       3        Tentative
   Procedure Design OJT (Manual)        FPP, Beijing             15        22-Mar-10     9-Apr-10       3        Tentative
   2nd quarter
   Procedure Design OJT (Manual)        FPP, Beijing             15        10-Apr-10   7-May-10        3         Tentative
   Procedure Design OJT (Manual)        FPP, Beijing             15       17-May-10    4-Jun-10        3         Tentative
   Procedure Design OJT (Manual)        FPP, Beijing             15        14-Jun-10    2-Jul-10       3         Tentative
   PANS OPS initial                     TBD                      20       TBD        TBD               15        Tentative
   PBN Procedure Design Course          TBD                      10       TBD        TBD               15        Tentative

   3rd quarter
   4 OJT

   4th quarter
   3 OJT
   1 PANS OPS initial
   1 PBN Procedure Design Course




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